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May 2015 Letter to Friends


Letter to Friends

Newsletter of the Santa Fe Monthly Meeting of the Religious Society of Friends

Fifth Month 2015

 

Calendar of Events

 

Meeting for Worship at the Meetinghouse, 630 Canyon Road is held every Sunday at 9:00 a.m. and 11:00 a.m. First Day School is during the 11:00 a.m. Meeting. The South Santa Fe Worship Group holds Meeting for Worship every Sunday at 10:30 a.m., 2098 Calle Ensenada on the northwest corner of Siringo Road. 

 

Sunday, 5/03 12:30 Potluck @ Rise of Meeting, Peace & Social Concerns there

after.

Sunday, 5/10 9:30 Chanting as Preparation for Worship @ Southside

Meetinghouse

Sunday, 5/17 12:30 12:30 Business Meeting at the rise of Meeting

Sunday, 5/24 10:10 Chanting as Preparation for Worship @ Canyon Rd.

Meetinghouse,

Sunday, 5/30 10:10 Meeting for Muffins

 

The Monthly Query for the 5th month, 2015

 

Our life is love, and peace, and tenderness; and bearing one with another, and forgiving one another, and not laying accusations on one another; but praying one for another and helping one another up with a tender hand”. Issac Pennington, 1667, (IMYM Faith and Practice, p. 52)

Announcements

May 3 – Monthly Potluck occurs at the rise of the 11:00 meeting. Please bring a dish to share and stay for a potluck in the library.

May 3 – Peace & Social Concerns will meet immediately following the potluck on Canyon Road. Please consider joining this important committee.

 

May 6 – People for Peace meets the 1st Wednesday of the month at 6:00pm. Meetings are held at the Commons Co-Housing, 2300 W. Alameda St. Questions to Linda Hibbs, 983-3906 or lhibbs@ cybermesa.com

 

May 10 & 24 – Singing as preparation for worship.  Singing on 2nd and 4th Sundays: Feb 8th at  9:30am at Quaker House (quakerhousesantafe.org) and Feb 22th at 10:00am at the Meetinghouse on Canyon Rd.  We sing simple chants and hymns, repeating the lines for memorization and for the pleasure of the music. For information, please contact Guthrie Miller  954-4224 or John Kretzmann 988-2152.

 

May 11- Ministry and Counsel Committee meets at 5:30 p.m. at Quaker House, 2098 Calle Ensenada.  Anyone wanting to meet with M & C should contact Allen Winchester , allen14w@cybermesa.com, Clerk of M & C.

May 17 - Business meeting for Worship will meet at the rise of the 11:00 meeting.

May 31 – Meeting for Muffins – the 9:00 the 11:00 meeting attenders will share muffins at 10:10 am.

June 5 – Save the Date for the 1st Friday Art Walk on Canyon Road when the Garden Committee will sponsor “Gallery in the Garden”.

Meeting for Worship with Attention to Business

Fourth Month (2014.04.26)

Present: Jan-Willem Jansens (Clerk), John Kretzmann (Recording Clerk pro tem), Bob Gaines, Frank Hirsch, Philip Balcombe, Karen Kuranz, Lowber Welsh, Katheryn Youngmeister, David Murphy, David Henkel, Linda Hibbs, Allen Winchester, Pam Gilchrist, Wyn Lewis, Marcy Pompei

Meeting for Worship with Attention to Business began at 12:48 pm with a reading from Faith and Practice, Intermountain Yearly Meeting of the Religious Society of Friends, 2009, p. 37:

Making decisions in unity.

Unity is possible because the Light of Truth shines in some measure in every human heart. Friends come to a meeting for business expecting that the Spirit will lead the assembled body to unity. The commitment to search for unity depends upon mutual trust, implies a willingness to labor and to submit to the leadings of the Spirit, and grows as members become better acquainted with one another.”

The agenda for Business Meeting, Fourth Month, 2015 was reviewed and accepted.

Minutes for the Third Month 2015 Business Meeting were approved.

Report of the Ministry and Counsel Committee – please see the written report in Appendix A

The committee presented a rewritten, proposed State of the Meeting report; a summary of written and verbal evaluations of the Quaker Quest gathering, which were overwhelmingly positive; the idea of a “Jubilee” to celebrate the community of Friends in Santa Fe; a summary of the planning for the spring gathering on meeting finances to be held the second of Fifth Month; and the beginning of committee discussions on programs for junior and senior young Friends.

In response to a question regarding the section of the State of the Meeting report on finances, the committee explained that the statement that the “…Finance Committee clarified that [Santa Fe Monthly Meeting] has a custom of giving funds to meet needs of individuals in worship groups” should be taken to mean that the meeting has financially supported individuals in Worship Groups in attending Friends gatherings.

Meeting approved the following Query (inspirational text ) for Fifth Month: Our life is love, and peace, and tenderness; and bearing one with another, and forgiving one another, and not laying accusations on one another; but praying one for another and helping one another up with a tender hand.”  ~ Isaac Pennington, 1667

The following suggestions for revisions to the State of the Meeting Report were made: to include attenders in most of the statements referring to members of the meeting; to change the report on Las Vegas Worship Group to state that, rather than meeting irregularly, it meets with varying numbers of attenders; to change the statement the Meeting has a custom of giving funds to meet needs of individual in worship groups to state that the meeting has a custom of providing support to individuals from the monthly meeting to attend Friends’ gatherings and events and in response to sufferings; and to add a short statement that the Los Alamos worship group is inactive. It was also pointed out that M & C had not been expanded as stated in the revised Report (as in adding more permanent members) but was expanded because of finally having all existing positions filled. The words “newly expanded” used to define the M&C Committee will be removed.

Meeting approved the State of the Meeting Report as amended to include the statements in the preceding paragraph. The amended Report is attached in Appendix A.

Meeting accepted the M&C Committee report.

Treasurer’s Report - please see written report in Appendix B

The Treasurer’s report indicated that as of March 31, 2015, the end of the third quarter of the 2014-2015 fiscal year, Meeting’s bank balance was $201,858. The General Fund balance, not including sequestered money from the Baumann bequest and the Camino Lejo land sale, was $16,324. Unrestricted donations to the General Fund totaled $28,268, about 88 percent of budgeted donations for the fiscal year; however, a significant portion of those donations, about $10,000, came from a large bequest from a single donor. General fund expenditures totaled $14,162, about 42 percent of budgeted expenses, with many good works donations yet to be made.

One Friend suggested that the report be revised to indicate prorated or expected expenses. The Treasurer will take the suggestion under advisement. Another asked whether sales of the book on Olive Rush were included in the income statement; this will be researched.

Meeting accepted the Treasurer’s report.

Finance Committee Report.

The Finance Committee restated that most of the budgeted donation income for the year has been received as the Meeting nears the end of its fiscal year. However a good portion of those donations came from a single donation of about $10,000. Some suggested that larger donations should be tracked separately from the General Fund. Concern that ongoing expenses have been or might be drawn out of bequests was raised. Last fiscal year this did not happen as some believe may have happened, although $8,000 was drawn from bequest funds for use by South Santa Fe Quaker Worship Group. The Finance Committee will send out an appeal for donations as we near the end of the fiscal year.

On occasion, the Treasurer needs to spend more than is allocated for a line item in the budget. In that case the Treasurer goes to Finance Committee for authorization. The Committee asked whether in such cases it should amend the budget to reflect the overspending or to report the overspending to Business Meeting. The Meeting agreed that the Finance Committee or Treasurer will report overspending of budgeted line items to Business Meeting.

On request of the Committee, the Business Meeting agreed to transfer the balance of Turkle Fund to the Library budget to cover expenses. The Finance Committee will report on those library expenditures at the next Business Meeting.

The Finance Committee will shortly send notices to other committees asking for their budget requests for next fiscal year.

Meeting accepted the Finance Committee’s report.

Good Works Committee Report – please see written report in Appendix C

The Good Works Committee presented a list of Quaker and local organizations to which the Meeting donates and other possible organizations to which it may want to consider donating in the next fiscal year. In the ensuing discussion, some suggested other possible denotation recipients and one Friend suggested the idea that the donations be made earlier in the fiscal year than they have been.

The Committee currently has only one member and requests that others join. The Committee reminds the Meeting has set the goal of achieving parity between its Good Works donations and Meeting expenses; this suggested donation list, not including the Meeting’s contribution to Intermountain Yearly Meeting, allocates only 18% of the budget to Good Works. Meeting accepted the Good Works Committee Report.

Information on the existing organizations to which the Meeting donates and on possible additional organizations to which it may wish to donate is posted on the kiosk in the library.

Although many seemed to agree with the list of proposed organizations, some questioned the wisdom of spreading the Meeting’s donations over so many organizations. Perhaps the impacts of its donations would be increased by concentrating larger donations to fewer organizations. One Friend suggested that the Meeting consider only donating to local organizations in which Santa Fe Monthly Meeting members and attenders are active. Others responded positively to this suggestion. One Friend suggested the possibility of giving larger donations to all of these organizations on a rotating basis, rather than smaller donations annually.

Several felt that the Meeting should make a commitment to increase its Good Works budget, although others questioned whether the Meeting has the capacity to give more for Good Works and whether the Meeting should make such a commitment. One Friend suggested that one criterion for the organizations to which the Meeting donates should be that the organization be working to change public policy in such a way that the organization would in the future no longer be needed. Another suggested that the criteria for selecting organizations include the quality of the work done, the impact of the Meeting’s donation given the size of the organization, and the ratio of administrative costs to overall costs of the organization. Another Friend expressed the concern that the Meeting may be giving to too many different types of organizations, when it might have more impact by focusing on fewer particular concerns. The Committee agreed to separate the list of organizations into various areas of concerns.

  1. In summary, six principles for giving seemed to be emerging from the discussion: We target organizations in which our members or attenders are active

  2. We concentrate our giving on fewer organizations in order to increase our impact; we may rotate allocations from year to year (one year, we give to groups A, B, and C; the next year to groups X, Y, and Z)

  3. We look at the public policy initiatives of groups we donate to in order to see if they leverage the funds into systemic change; we also look at whether organization we want to support change conditions so that they make themselves dispensable over time

  4. We look at the quality of work of the organizations we support

  5. We try to increase our effectiveness by looking at the size of the organization, the impact of the donation, and the percentage of administrative overhead of an organization

  6. We may select organizations that address a specific concern that we want to support.

Meeting agreed to continue its discussion on its allocations of Good Works funds at the next Business Meeting. Friends are welcome to work with the Committee to advance the discussion on allocations and organizations. An announcement will be made in the Digest to solicit input prior to the Business Meeting.

Resident Friend Report

David Murphy reports that he met with Karli Wheeler, resident-in-waiting, to review the resident’s duties.

Patricia Quintana, policy advocate for the American Friends Service Committee, used the guestroom for 30 days during the legislative session and donated $1,000 to the meeting for her use of the room. Total donations received for use of the guestroom in March were $1,134.

Meeting accepted the Resident Friend’s Report.

Future Planning Committee Report – please see written report in Appendix D

The Committee presented its report to the Meeting, outlining the process it used to choose an architect for a preliminary feasibility analysis of constructing a structure at the rear of the 630 Canyon Road property. After full consideration of several firms and individuals, the Committee made its recommendation that Lorn Tryk and Associates be hired for an amount of up to $4000 for the feasibility study.

Meeting accepted the Future Planning Committee Report.

In discussion, it was clarified that it is likely, but not a foregone conclusion, that this architect would also be used for future phases of work, such as design, should the Meeting decide to move forward into those phases. The implications of constructing on the property on the Meeting Corporation need to be considered, although since the corporation acts solely as a legal body for the Meeting and acts only under the Meeting’s directions, there may not be any legal implications.

The feasibility study will include meetings with City staff about such issues as requirements for parking, zoning, access, and fire safety; required notification and meetings with neighbors; and preparation of preliminary conceptual plans. The study will not include Historic Review Board approval since a more complete set of plans is required. As the study is developed, the Committee will share information with the Meeting.

Meeting approved Lorn Tryk and Associates as the architectural firm to prepare a feasibility study for the construction of a building at the rear of the 630 Canyon Road property.

The funds from which the firm will be paid are believed to be the Bricks and Mortar funds with additional funds from the New Meetinghouse Fund as needed. This understanding will be checked by review of previous Meeting minutes.

Garden Committee Report

The Garden Committee met and established a watering schedule. It continues to develop plans for the Gallery in the Garden on the first Fridays in June, July and August and is contacting artists who may be interested. Many thanks to David Murphy for his loving care of the garden.

Meeting accepted the Garden Committee Report with appreciation for the work of the Committee.

 

New Business:

One Friend inquired about the idea for a temporary yurt structure to be built in the rear of the garden. Is the First Day School Committee still considering this idea?

The Clerk is considering developing a policy book with important minutes to help the Meeting keep track of decisions. A part of this would be to develop a structure for such a book. IMYM’s former operations manual or “Guide” offers one example of such a policy book. Of course, such a document would need some effort to put together and to keep up to date. Does Meeting have the wherewithal to do so? It was also suggested that research of past minutes for the development of a policy book may be a project for an intern. Another Friend suggested that the Nominating Committee include the task of developing a policy book as a new task in the scope of work of future Recording Clerks.

The Clerk read a sojourning letter from Strawberry Creek Meeting for Katherine Youngmeister, recommended her to the Meeting’s care. Meeting approved Katherine Youngmeister as a sojourning member of Santa Fe Monthly Meeting. She expects to be in Santa Fe through November.

Meeting received an invitation to the 405th annual cleaning of the Acequia Madre, which took place yesterday.

Meeting ended with silence at 3:55 pm.

 

Appendices

Appendix A

M & C Report to SFMM Meeting for Business for April 26, 2015

 

Ministry and Counsel Committee met April 13, 2015. Present: Allen Winchester Clerk, Margy Willen, Recording Clerk, Howard Shulman, Betsy Lombardi, Ann Lindsay and Jan-Willem Jansens.

 

Query (inspirational text) for May, from IMYM Faith and Practice, p. 52:

Our life is love, and peace, and tenderness; and bearing one with another, and forgiving one another, and not laying accusations on one another; but praying one for another and helping one another up with a tender hand.   Isaac Pennington, 1667

 

State of the Meeting Report: The Committee considered both the request from two members to change wording in the 2014 State of the Meeting Report and also the response from Finance Committee members about the proposed change.  After much discussion about the history of the committee’s conclusions (basis for the initial report and response), about the unsettled relationship (for some) between Canyon Road and Calle Ensenada, and about how SFMM reaches and records policy decisions, the following rewording was crafted:

The SFMM Finance Committee continued to focus on how to hold and how to use large cash reserves acquired two years ago.  Although not leading to conclusive decisions about these questions, three threshing sessions covered a variety of issues, including use of Meeting funds by worship groups under its care.  In the course of threshing sessions and business meetings, the Finance Committee clarified that SFMM has a custom of giving funds to meet needs of individuals in worship groups.”

 

 Quaker Quest:  The Committee evaluated the March 28 Quaker Quest workshop and considered next steps.  Betsy reported that evaluations completed by those attending gave overwhelmingly positive feedback.  The Committee perceived benefits to the Meeting as the beginning of working on a stronger spiritual community, the chance to talk about shared values, and doing some visioning (where we go from here).  It was observed that (1) while at first not part of the agenda, the QQ facilitators responded to the group’s desire to focus more on visioning than on developing “outreach sound-bites,” and (2) it was disappointing that the event didn’t respond to family needs.  The John Kretzmann and Roxanne Seagraves testimonies on integrity were moving and important to the tone of the workshop. Betsy offered to be part of a QQ core group that would, over the next six months, discern a possible second step:  a half-day session with an eye to developing public outreach sessions.  She agrees to do so only if 8 more from SFMM join her.

As a result of QQ, Roxanne had suggested a “jubilee” that would celebrate the lives of deceased Friends, especially as a way of helping the Meeting move on from the numerous deaths of the recent past.  The Committee determined that we might make the jubilee, rather, a celebration of our community.  While waiting for this to be an item considered at Business Meeting, we recommend putting up a photo board that would include images of Friends past and present.

 

May 2 Finance Committee worship sharing and spring gathering for worship groups: The Committee discussed plans for this gathering. Several members will work on queries. Others will invite worship groups and plan other details. . Starting time is 10 a.m. with 30 minutes for meeting for worship and then 90 minutes for worship sharing followed by a potluck lunch at noon. The event will be held at First Christian Church.

 

Programs for Junior and Senior Young Friends: There was discussion of a possible summit meeting to discuss program needs for Junior and Senior Young Friends, but the idea was delayed until it could first be discussed with First Day School Committee.

 

Observations on the spiritual life of the Meeting:

9am Worship:  Going well, many visitors (Seattle, UK, etc.), 16 attended yesterday’s worship

11am Worship:  Mellow and going well, many visitors. M & C discussed how to educate some attenders on leaving adequate time between vocal ministry.

South Santa Fe Quaker Worship Group is rallying around the needs of Ford Robbins, a number of attenders/members plan to attend regional, Building and Grounds Committee working hard and landscaping going well

Tres Piedras:  Libby and Mary Wyse worship on Sundays, with the expectation that summer will increase attendance.  Libby is dealing with the aftermath of fall auto accident.

 

The next M & C Meeting will be at 5:30 p.m. Monday, May 11 at Quaker House.

 

Santa Fe Monthly Meeting:  State of the Meeting Report 2014

 

Prepared by Ministry and Counsel Committee and Clerk Jan-Willem Jansens,

March 2015, Revised April 2015

 

In 2014, Santa Fe Monthly Meeting continued to define itself as a Quaker community, recognizing Spirit-led growth of community and taking joy in this growth.  Progress was made on overcoming and resolving a number of challenges carried over from the preceding year.  Through the work of committees, threshing sessions, and deliberations in business meeting, we ended 2014 with a sense of affirmation and growing confidence in finding a way forward on a number of critical matters. 

 

COMMITTEES/POSITIONS

 

The Canyon Road Building Committee manages a four-fold responsibility of Meetinghouse maintenance, safety and accessibility, preservation of the historic Canyon Road property, and the use and upkeep of the guest apartment and the Resident’s ramada.  In 2014, major projects included a new paved walkway in the garden, consultation with the city fire department about emergency exits, and the addition of a ramp between worship room and library.  Other tasks included various preventive and improvement projects.

 

The SFMM Finance Committee continued to focus on how to hold and how to use large cash reserves acquired two years ago.  Although not leading to conclusive decisions about these questions, three threshing sessions covered a variety of issues, including use of Meeting funds by worship groups under its care.  In the course of threshing sessions and business meetings, the Finance Committee clarified that SFMM has a custom of providing support to individuals of the Monthly Meeting to attend Friends gatherings and events, and in response to sufferings  Threshing these issues helped us define ourselves as a monthly meeting.

 

The Canyon Road First Day School Committee reports growth (as many as 15 in attendance this year, compared to 10 last year) and innovative activities.  Among these activities were new lesson topics (e.g., The Underground Railroad, peacemakers who have changed the world, etc.), harvesting and cooking produce from the Meetinghouse garden, and tie-dying socks for the homeless youth shelter.  FDS also interfaced with Mountain Friends Camp in July.

 

The SFMM Future Planning Committee’s ongoing goal was to assess space needs for the Meeting.  The Committee worked with members and attenders to clarify the size of space needed, parking, accessibility, affordability, etc.  At a spring gathering, a number of options were discussed, from renovating or selling the existing building, to renting/buying another space or building a new Meetinghouse at the back of the current property.  Meeting agreed to study the last option and approved a $4,000 budget for preliminary architectural plans to determine if construction at the back of the property is viable.

 

Visitors, members, and attenders (and tourists!) have noted the beauty and maturity of the Meetinghouse garden—a tribute to the vision, work, and perseverance of the Canyon Road Garden Committee.  The focus of garden maintenance in 2014 was preserving the existing infrastructure by feeding with composted material and watering.  The garden was awarded Wildlife Habitat Status by the National Wildlife Federation.  It has become a meeting place for committees and other groups; and it was the inspiration for a summer series of art exhibitions, “Art in the Garden.”  Between 70 and 100 visitors attended three events, where they viewed work of Quaker and non-Quaker artists and were served refreshments and greeted by First Day Schoolers.

 

Ministry and Counsel Committee’s tasks ranged from care of individual members to sponsoring or recommending specific projects related to the spiritual welfare of the SFMM.  Among these projects were the following: gaining approval from Business Meeting to organize the March 2015 Quaker Quest workshop; supporting creation of an adult education reading group; two Kabarak Call events; co-sponsoring a Rights of Indigenous People event at St. Bede’s Episcopal Church; and, importantly, holding two gatherings with worship groups to better understand what “under the care of SFMM” means for all of us.  It was clear from these two gatherings that some uneasiness exists between South Santa Fe Quaker Worship Group and some SFMM members and attenders who worship at the Canyon Road Meetinghouse.  As a first step to address this concern, M&C and the Meeting clerk jointly requested SSFQWG to create a fact sheet on their history; the Finance Committee also contributed to clearing up confusion and resulting distress with its conclusion about use of SFMM funds (see paragraph above).  Finally and sadly, M&C gave much time in 2014 to preparing memorials and/or memorial minutes for eight members and attenders dear to our community:  Helen Corneli, Martha Davis, Rebecca Henderson, Jeannie Mayes, Dimitri Mihalis, Karen Salzman, Curtis Sollohub, Colin Drew Sutton (son of Connie Durand), and Dave Wunker.  

  

SFMM Peace and Social Concerns Committee has had an active year responding to a long list of local, national, and worldwide efforts for peace, justice, and the environment.  In addition to direct action (e.g., letter writing), the Committee kept SFMM informed of these issues through a new listserv and it relayed FCNL and AFSC information and calls for action.  Finally, the Committee sponsored a series of presentations, “How We Witness,” at the Meetinghouse by individuals speaking about their Friendly activism.

 

The Canyon Road Resident Friend, responsible for helping with upkeep of the Meetinghouse and garden and with booking space (Meetinghouse and guest apartment), was active on three committees and was responsible for attaining the Wildlife Habitat designation of the Canyon Road property.  He was a key to the summer art shows and annual Christmas Eve open house.

           

Two committees remained inactive:  Library and Adult Education.

 

WORSHIP GROUPS

A “small but faithful group,” Clearlight Worship Group (Taos) has been meeting twice monthly and regularly publishing meeting times, which draws occasional visitors.  A highlight of 2014 was the marriage of an attender, which took place after the manner of Friends.

 

Las Vegas Worship Group ended a year of transition.  The group, which once had as many as 20 attending worship, has diminished in size, seen the passing of a key member, and now meets with varying numbers of members.  The group is experiencing some tension over vocal ministry during worship and finds its future uncertain.

 

Los Alamos Worship Group became inactive.

 

Perhaps the smallest of SFMM worship groups, Tres Piedras Worship Group showed constancy and commitment to its Quaker practices.  No small feat, members attended the May gathering of worship groups in Santa Fe and saw their attempt to attend the November gathering thwarted by a car accident.

 

South Santa Fe Quaker Worship Group has been meeting for worship and holding a fellowship hour every First Day at its meetinghouse on Calle Ensenada, Quaker House.  The group has been successful in increasing attendance; it holds monthly business meetings; and has invited SFMM groups to use Quaker House for gatherings.  The group ended the year with resolving an issue about how it conducts its business meeting and by embracing the request by M&C and the Clerk to review its history.

 

OUR SPIRITUAL COMMUNITY and EMBRACING THE FUTURE

 

            As in previous years, excellent electronic communication provided essential connections among the 72 members (30 of whom live outside Santa Fe/Santa Fe County) and numerous attenders.  Although SFMM membership is in flux and down by 4 from 2013, the two Santa Fe meetinghouses continue to welcome many visitors at all First Day worship times.  Potlucks and such opportunities as women’s gatherings and the Lucretia Mott Breakfast Club continue to provide for lively fellowship.  In 2014, business meetings were increasingly worshipful and members and attenders were willing and open to discerning solutions to complex issues related to finances, worship group relations, and space needs.  This Spirit-led calming is helping us re-envision our future as a monthly meeting and embrace important new directions, such as what we want for our youth.

Appendix B

Treasurer’s Report to SFMM Meeting for Business for April 26, 2015

 

As of March 31, 2015, the end of the third quarter of the 2014-2015 fiscal year, Meeting’s bank balance was $201,858. The General Fund balance, not including sequestered money from the Baumann bequest and the Camino Lejo land sale, was $16,324. Unrestricted donations to the General Fund totaled $28,268, about 88 percent of budgeted donations for the fiscal year. General fund expenditures totaled $14,162, about 42 percent of budgeted expenses.

 

Below is a chart depicting monthly general fund donation income versus expenses and General Fund balances. As it shows, expenses in most months have hovered around $1,000; exceptions were October, when we spent $750 for scholarships, and February, when we paid our IMYM assessment of $3,600. Except in those two months, donations have outpaced expenses, especially in November and again in January, when donations included $10,000 from a single donor.

 

We are comfortably “in the black” at present. However, almost 60 percent of our budgeted expenses, about $20,000, remain to be paid in the coming quarter. This includes about $6,000 for Good Works, $1,000 for Quaker Quest, up to $1,750 for scholarships to IMYM and Mountain Friends Camp, and $740 for our insurance premium (now paid quarterly for to help with cash flow), along with our regular/ongoing expenses. Friends are encouraged to be aware of these coming expenses and continue their generous financial support of Meeting as their means allow.

 

Income and expense details, a summary of income from all sources, and activity in all Meeting funds and bank accounts are provided on a separate sheet.

 

Submitted by Greg Cliburn, Treasurer

 

Santa Fe Monthly Meeting of Friends

Treasurer's Report, Q3 2014-2015

 

Operating Budget Income and Expense

 

Year to Date

Budget 2014-

2015

 

Remaining

 

INCOME

 

Donations to General Fund

 

 

$28,268.00

 

 

$31,953.00

 

Transfer from Adult Education Fund*

$50.00

$242.00

Transfer from Future Planning Fund*

 

$500.00

Transfer from Olmstead Fund*

 

$75.00

Transfer from Turkle Fund*

$75.00

$75.00

Interest and miscellaneous income

$446.76

$100.00

TOTAL INCOME

$28,839.76

$32,945.00

EXPENSE

 

 

Program

IMYM assessment

 

$3,600.00

 

$3,500.00

 

($100.00)

IMYM travel

 

$200.00

$200.00

NM Regional Meeting contribution

 

$375.00

$375.00

Scholarships

$750.00

$2,500.00

$1,750.00

FDS staff

$2,520.00

$3,700.00

$1,180.00

FDS supplies

$321.34

$600.00

$278.66

Childcare

$25.00

$100.00

$75.00

Teen programs

 

$100.00

$100.00

Young Friends

 

$100.00

$100.00

Adult education

 

$300.00

$300.00

Web site maintenance and hosting

$120.00

$120.00

$0.00

QuakerQuest

$50.00

$1,050.00

$1,000.00

SUBTOTAL Program

$7,386.34

$12,645.00

$5,258.66

Committees

Conscientious Objection

 

 

$75.00

 

$75.00

Finance

 

$75.00

$75.00

Future Planning

 

$500.00

$500.00

History

 

$75.00

$75.00

Library

$222.98

$75.00

($147.98)

Ministry and Counsel

$69.00

$75.00

$6.00

Peace and Social Concerns

$100.00

$300.00

$200.00

Residence

 

$100.00

$100.00

Other

 

$300.00

$300.00

SUBTOTAL Committees

$391.98

$1,575.00

$1,183.02

Meetinghouse

Advertising

 

$376.75

 

$600.00

 

$223.25

Cleaning

$765.00

$1,200.00

$435.00

Garden

$484.60

$3,000.00

$2,515.40

Insurance

 

$3,000.00

$3,000.00

Supplies

$449.01

$600.00

$150.99

Utilities

$3,498.75

$5,000.00

$1,501.25

SUBTOTAL Meetinghouse

$5,574.11

$13,400.00

$7,825.89

Good Works Quaker Concerns AFSC

 

 

 

$800.00

 

 

$800.00

AVP

 

$400.00

$400.00

FCNL

 

$800.00

$800.00

FWCC

 

$150.00

$150.00

Friends Journal

 

$150.00

$150.00

Friends Peace Teams

 

$300.00

$300.00

NRCAT

 

$100.00

$100.00

Pendle Hill

 

$100.00

$100.00

Quaker Earthcare Witness

 

$150.00

$150.00

Quaker UN Observers

 

$100.00

$100.00

Right Sharing of World Resources

 

$100.00

$100.00

Western Friend

 

$150.00

$150.00

SUB-SUBTOTAL Quaker Concerns

$0.00

$3,300.00

$3,300.00

Local Community

As Needs Arise

 

$409.78

 

$850.00

 

$440.22

Adelante (Santa Fe Public Schools)

 

$175.00

$175.00

Bienvenidos Outreach

 

$175.00

$175.00

Community Farm

 

$175.00

$175.00

Esperanza

 

$175.00

$175.00

Food Depot

 

$175.00

$175.00

Interfaith Community Shelter

 

$225.00

$225.00

Interfaith Leadership Alliance

$100.00

$100.00

$0.00

La Familia

 

$100.00

$100.00

St. Elizabeth Shelter

 

$225.00

$225.00

Solace Center

 

$175.00

$175.00

Somos Un Pueblo Unido

 

$225.00

$225.00

Villa Therese Clinic

 

$175.00

$175.00

Youth Shelter

 

$225.00

$225.00

SUB-SUBTOTAL Local Community

$509.78

$3,175.00

$2,665.22

SUBTOTAL Good Works

$509.78

$6,475.00

$5,965.22

Transfer to Emergency Assistance Fund

$200.00

$200.00

$0.00

Transfer to Sufferings Fund

$100.00

$100.00

$0.00

TOTAL EXPENSE

$14,162.21

$34,395.00

$20,232.79

NET

$14,677.55

 

 

Note: A line item to cover the costs of Quaker Quest was added at the December 2014 business meeting.

The As Needs Arise budget line item was increased by $400 (to $850 from $450) at the March 2015 business meeting.

Santa Fe Monthly Meeting of Friends

Treasurer's Report, Q3 2014-2015

 

 

FUNDS ACTIVITY, FISCAL YEAR TO DATE, MARCH 31, 2015

Fund

Beginning Balance

Increase

Decrease

Net Change

Ending Balance

General

$149,326.13

$36,839.76

$169,841.78

($133,002.02)

$16,324.11

Maintenance

$17,438.45

$7,419.63

$1,557.49

$5,862.14

$23,300.59

Adult Education

$242.39

$0.00

$50.00

($50.00)

$192.39

Baumann Bequest Sequester

 

$56,560.00

$0.00

$56,560.00

$56,560.00

Emergency Assistance

$1,763.00

$700.00

$0.00

$700.00

$2,463.00

Future Planning

$1,042.14

$0.00

$0.00

$0.00

$1,042.14

Land Sale Proceeds Sequester

 

$99,119.57

$8,000.00

$91,119.57

$91,119.57

New Meetinghouse

$4,697.75

$0.00

$0.00

$0.00

$4,697.75

New Meetinghouse Bricks and Mortar

$3,529.33

$0.00

$0.00

$0.00

$3,529.33

Olmstead (Conscientious Objection)

$161.90

$0.00

$0.00

$0.00

$161.90

Sufferings

$1,750.00

$100.00

$0.00

$100.00

$1,850.00

Turkle (Library)

$304.76

$0.00

$75.00

($75.00)

$229.76

Young (Garden)

$387.00

$0.00

$0.00

$0.00

$387.00

TOTAL

$180,642.85

 

 

$21,214.69

$201,857.54

 

BANK ACTIVITY, FISCAL YEAR TO DATE, MARCH 31, 2015

Account Beginning Balance Increase Decrease Net Change Ending Balance

Checking $1,696.26 $28,638.00 $25,419.70 $3,218.30 $4,914.56

Money Market A $89,226.51 $10,168.89 $0.00 $10,168.89 $99,395.40

Money Market B $20,515.46 $7,552.03 $0.00 $7,552.03 $28,067.49

CD A $57,175.14 $235.63 $0.00 $235.63 $57,410.77

CD B $6,518.43 $19.55 $0.00 $19.55 $6,537.98

CD C $5,403.10 $20.25 $0.00 $20.25 $5,423.35

Shares $107.95 $0.04 $0.00 $0.04 $107.99

TOTAL $180,642.85 $21,214.69 $201,857.54

 

Notes:

CD A matures June 13, 2015. CD B matures July 20, 2015. CD C matures November 17, 2015.

 

 

INCOME SUMMARY

 

Unrestricted donations (General Fund)

 

FISCAL YTD

 

$28,268.00

Transfers to General Fund from other fund

$125.00

Interest (General Fund)

$446.76

TOTAL (General Fund)

$28,839.76

Meetinghouse use (Maintenane Fund)

$957.00

Guest apartment use (Maintenance Fund)

$6,440.00

Rush catalog sales (Maintenance Fund)

$0.00

Interest (Maintenance Fund)

$22.63

TOTAL (Maintenance Fund)

$7,419.63

 

 

Appendix C

Good Works Committee Report to SFMM Meeting for Business for April 26, 2015

 

(Jan-Willem: I know there were some changes to this but I have mislaid my copy with corrections and additions. Are you able to make those changes?)

 

SFMM Good Works Budget

 

 

2014-15

2015-16 (Proposed)

 

2016 v 2015

Quaker Concerns

 

 

 

AFSC

$ 800.00

$ 800.00

 

AVP

$ 400.00

$ 400.00

 

Bolivia Quaker Education Fund

 

$100.00

$100.00

FCNL

$ 800.00

$ 800.00

 

FWCC

$ 150.00

$ 150.00

 

Friends House Moscow

 

$ 100.00

$ 100.00

Friends International Center in Ramallah

 

$ 100.00

$ 100.00

Friends Journal

$ 150.00

$ 150.00

 

Friends Peace Teams

$ 300.00

 

($300.00)

Great Lakes Initiative

 

$ 150.00

$150.00

Latin America

 

$ 150.00

$150.00

NRCAT

$ 100.00

$ 100.00

 

Pendle Hill

$ 100.00

$ 100.00

 

Quaker Bolivia Link

 

$ 100.00

$100.00

Quaker Earthcare Witness

$ 150.00

$ 150.00

 

Quaker House Fayetteville

 

$ 100.00

$ 100.00

Quaker UN Office

$ 100.00

$ 100.00

 

Right Sharing of World Resources

$ 100.00

$ 100.00

 

Western Friend

$ 150.00

$ 150.00

 

William Penn House

 

$ 100.00

$ 100.00

SUB-SUBTOTAL Quaker Concerns (Current)

$ 3,300.00

$ 3,900.00

$600.00

 

 

Local Community

As Needs Arise

$ 850.00

$ 650.00

($ 200.00)

Adelante (Santa Fe Public Schools)

$ 175.00

$ 175.00

 

Bienvenidos Outreach

$ 175.00

$ 175.00

 

Coalition for Prisoners Rights

 

$ 100.00

$ 100.00

Community Farm

$ 175.00

$ 175.00

 

Creativity for Peace

 

$ 100.00

$ 100.00

Esperanza

$ 175.00

$ 175.00

 

Food Depot

$ 175.00

$ 175.00

 

Interfaith Community Shelter

$ 225.00

$ 225.00

 

Interfaith Leadership Alliance

$ 100.00

$ 100.00

 

Kitchen Angels

 

$ 100.00

$ 100.00

La Familia

$ 100.00

$ 100.00

 

NM Faith Coalition for Immigrant Justice

 

$ 100.00

$ 100.00

St. Elizabeth Shelter

$ 225.00

$ 225.00

 

Solace Center

$ 175.00

$ 175.00

 

Somos Un Pueblo Unido

$ 225.00

$ 225.00

 

Villa Therese Clinic

$ 175.00

$ 175.00

 

Witness to Innocence

 

$ 100.00

$ 100.00

Youth Shelter

$ 225.00

$ 225.00

 

Samaritan House

 

$ 100.00

$ 100.00

[Local LGBTQ org; name TBD]

 

$ 100.00

$ 100.00

SUB-SUBTOTAL Local Community (Current)

$ 3,175.00

$ 3,675.00

$ 500.00

 

 

 

 

SUBTOTAL Good Works

$ 6,475.00

$ 7,275.00

112%

 

Note: Underlined organizations are possible additional organizations, both Quaker and local, which the Meeting may wish to add to its list of donation recipients.

 

Appendix D

Future Planning Committee Report to SFMM Meeting for Business for April 26, 2015

 

In November 2014 the Future Planning Committee (FPC), having demonstrated to the Santa Fe Monthly Meeting an option for building a 1400 square foot structure in the back of the 630 Canyon Road property, requested business Meeting approve funds for a more formal exploration of the possibility of building a meetinghouse structure there. This followed on the FPC determination that the next logical step would be the selection of an appropriate architect. After presenting this information to Business Meeting on November, 16, 2014, Santa Fe Monthly Meeting approved the following minute: “The Future Planning Committee is asked to approach several architects and return to Business Meeting with its recommendation of the one who is best able to meet the needs of Meeting and work with the City in the Historic District, using a budget ceiling of $4,000 for a possible fee for a suitability study.”

FPC asked members and attenders at Meeting to submit the names of architects to consider and received names of nine candidates. After analysis of those firms, FPC reduced the list to four candidates, to each of whom a request-for-qualifications letter dated February 20, 2015 was sent. The four firms and individuals considered were Walking fish Design, Lorn Tryk and Associates, Gabriela Tome, and Michael Bodelson (who later withdrew from the candidate evaluation process). After evaluating the replies and considering each candidate’s experience on the basis of the kinds of projects they had built and their qualifications in dealing with the City’s various departments and the Historic Review Board, the committee interviewed the remaining three. Two seemed exceptionally well qualified and were further evaluated on factors of design, cost, timing and adaptability to the project, and the Committee’s perception of their ability to understand and work with the City, the neighbors, and Friends.

A final selection was not easy, but FPC reached unity on its choice of Lorn Tryk and Associates. FPC now asks Meeting to approve its recommendation of Lorn Tryk and Associates and the expenditure of no more than the aforementioned $4,000 to conclude the preliminary feasibility phase of the Meeting’s exploration. The suitability and feasibility study will include review of and comments on preliminary conceptual plans by neighbors, the various City planning agencies and, of course, Santa Fe Monthly Meeting. If no insurmountable roadblocks are identified during the feasibility study, it will assure the Meeting that it could build the proposed structure in its proposed location and proceed with the design and construction phases of the project, should the Meeting choose to do so. The one body whose necessary approval could not be solicited without considerable additional expense is the Historic Review Board (HRB), since more detailed designs would need to be prepared. Lorn Tryk, who has been asked to join that Board, is sure that his firm’s design would meet its approval. The proposed building’s location away from Canyon Road where it is not visible to passersby and many neighbors will aid in obtaining HRB approval.

 



--

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