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November 2015 Letter to Friends

Letter to Friends

Newsletter of the Santa Fe Monthly Meeting of the Religious Society of Friends

Eleventh Month 2015

 

Calendar of Events

Meeting for Worship at the Meetinghouse, 630 Canyon Road is held every Sunday at 9:00 a.m. and 11:00 a.m. First Day School is during the 11:00 a.m. Meeting.

Quaker House Friends, a preparative meeting under the care of SFMM, holds Meeting for Worship every Sunday morning at 10:30, 2098 Calle Ensenada, on the northwest corner of Siringo Road and Calle Ensenada.

 

Sunday, 11/01 12:30 Potluck @ Rise of Meeting @ Canyon Rd.

Sunday, 11/08 10:10 Chanting as Preparation for Worship @ Canyon Rd. Meetinghouse

Sunday, 11/15 12:50 Meeting for Business following the rise of Meeting for Worship and fellowship @ Canyon Rd.

Sunday, 11/22 10:10 Chanting as Preparation for Worship @ Canyon Rd. Meetinghouse

Sunday, 11/29 10:10 Meeting for Muffins

 

 

The Monthly Query for the 11th month, 2015

“How do I prepare myself for worship? Do I set aside time during the week to strengthen my spirit? What is it that I bring to the meeting for worship?” [Ref. IMYM Faith and Practice, p. 118]


Announcements

November 1 – Remember to “Fall Back”. Daylight savings time ends - don’t show up to meeting an hour early!

November 1 – Monthly Potluck occurs at the rise of the 11:00 meeting. Please bring a dish to share and stay for a potluck in the library.

November 1 – Peace & Social Concerns will meet immediately following the potluck on Canyon Road. Please consider joining this important committee.

November 4 – People for Peace meets the 1st Wednesday of the month at 7:00pm. Meetings are held at the Commons Co-Housing, 2300 W. Alameda St. Questions to Linda Hibbs, 983-3906 or lhibbs@ cybermesa.com

November 4 - Ministry and Counsel Committee meets 1st Wednesday of the month at 6:00 pm at Quaker House, 2098 Calle Ensenada.  Anyone wanting to meet with M & C should contact Betsy Lombardi, 473-9110, betsyjbb@gmail.com, Clerk of M & C.

November 7 – Fall Retreat: Finding our Roots in Worship. All Friends are invited to a fall retreat, Finding our Roots in Worship, on Saturday November 7, 10-4 at the First Christian Church, 645 Webber Street in Santa Fe.  Please send questions of RSVPs to Anna Darrah by November 1: sccircle@aol.com 

November 8 – Chanting as preparation for worship.  Chanting on 2nd and 4th Sundays at 10:10am at the Meetinghouse on Canyon Rd.  We sing simple chants and hymns, repeating the lines for memorization and for the pleasure of the music. For information, please contact Guthrie Miller  954-4224 or John Kretzmann 988-2152.

November 15 - Meeting for Business will meet following the rise of the 11:00 meeting and fellowship.

November 22 – Chanting as preparation for worship.  Chanting on 2nd and 4th Sundays at 10:10am at the Meetinghouse on Canyon Rd.  We sing simple chants and hymns, repeating the lines for memorization and for the pleasure of the music. For information, please contact Guthrie Miller  954-4224 or John Kretzmann 988-2152.

November 29 - Meeting for Muffins – the 9:00 the 11:00 meeting attenders will share muffins at 10:10 am.

 

Meeting for Business

October 18th 2015

 

Present: Katherine Youngmeister, Marguerite Kearns, Drew McGee, John Kretzmann, Karli Wheeler, Pam Gilchrist, Anna Darrah, Elliot Skinner, Jan-Willem Jansens, Wyn Lewis, Greg Cliburn, Linda Hibbs, Carol Woodsong, Ann Lindsay, Dave Giltrow, Philip Balcombe, Marcy Pompei, David Henkel, Roxanne Seagraves

 

I.              Meeting opened with worship at 12:50pm.

II.            Agenda Review

The agenda was approved as circulated.

III.           Review of September 20th 2015 Minutes

Minutes were approved as circulated.

IV.          Correspondence and Clerk’s Business (none)

V.           Old Business (none)

VI.          New Business

a.    Eleventh Month Query (Ministry and Counsel) (David Henkel) See appendix A.

“How do I prepare myself for worship? Do I set aside time during the week to strengthen my spirit? What is it that I bring to the meeting for worship?” [Ref. IMYM Faith and Practice, p. 118]

Meeting approved the Query.

b.    Nominations (Nominating Committee) (Wyn Lewis)

First reading for Katherine Youngmeister as Clerk and Marguerite Kearns for Assistant Clerk.

c.    Charitable Donations in Current Year (Good Works Working Group) (David Henkel) See Appendix B.

In the ensuing discussion, one Friend noted that one-on-one interviews regarding giving may be welcomed. Friends noted the need for broader participation and deep worship regarding this matter. The concept emerged that charitable giving is a form of witness. Another Friend noted that this issue leads us to the question of what our Meeting really is. The following Minute was proposed:

            Friends are ready to affirm a pause in charitable giving with full intention to worshipfully seek a deeper guidance and clarity for a way forward with our charitable giving.

Friends approved the Minute.

Within the discussion, Meeting identified the need to worshipfully consider together the spiritual basis of our giving, and with this as a foundation should then proceed to consider how much, and to whom, and how to do it. This matter will be referred to Ministry and Counsel for developing next steps.

d.    Request for funding for November 7th Meeting Retreat (Ad Hoc Retreat Committee) (Anna Darrah)

Anna provided an overview of the retreat planned for November 7th, 2015, and stated her request on behalf of the ad hoc Adult Education Committee planning the retreat for $700 to fund the event. Anna explained that the budget includes a line item granting $100 per year for Adult Education. After Friends expressed concern over the amount, Anna provided the following itemized account:

Location Rental: $175

Childcare: $150

Food: $300

Snacks/Incidentals: $75

She noted that rental costs for space had increased and the belief that the two childcare workers hired for the day be paid a wage fitting their service to Friends and children attending the retreat. She expressed the committee’s intention of providing for participants physical needs thoroughly that they might have more room to prepare themselves spiritually for the retreat.

Meeting approved the request for funding.

VII.         Reports

a.    Treasurer (Greg Cliburn) See Appendix C.

Greg clarified that the amounts in the “Miscellaneous” line item will be reallocated based on information not yet available. These changes will appear in his next report. Meeting thanked Greg for his report.

b.    Future Planning Committee (Philip Balcombe) See Appendix D.

The Clerk noted that Bettina Raphael’s report on the committee’s Open House was not circulated, as it was deemed in internal working document of the committee. However, Friends expressed a desire to hear the report on the Open House. The Clerk asked Philip to read the report while omitting the named names of neighbors who had attended the Open House, substituting “a neighbor” where appropriate. Following the report that only three out of eighty had responded to invitations to the Open House, Friends wondered why certain neighbors had been invited while others had not. Philip explained that the list provided by the city of neighbors who will be invited to the Early Neighborhood Notification Meeting had not included them. It remains unclear to the Future Planning Committee and the Meeting how this list was drawn up. Friends agreed that it is important to keep all immediate neighbors informed of the potential building plans as good stewards of the proposed project.

Meeting thanked Philip for his and Bettina’s report. 

c.    Ministry and Counsel (Dave Henkel on behalf of Betsy Lombardi) See Appendix A.

Meeting thanked Dave for his report.

d.    Peace and Social Concerns (Pam Gilchrist) See Appendix E.

Meeting thanked Pam for her report.

e.    Resident Friend (Karli Wheeler) See Appendix F.

Karli announced that she will soon begin attending a Master Gardener’s course. Meeting thanked Karli for her report.

 

Meeting closed with Worship.

 

 

Signed:

Katherine Youngmeister

Marguerite Kearns

Drew McGee

 

 

Appendices to

October 18, 2015 Meeting for Business

 

 

Appendix A

Report to Monthly Meeting for Worship with Attention to Business

Committee on Ministry and Counsel

Santa Fé Monthly Meeting of the Religious Society of Friends

18 October 2015

For Action:

·         Query for Eleventh Month: “How do I prepare myself for worship? Do I set aside time during the week to strengthen my spirit? What is it that I bring to the meeting for worship?” [Ref. IMYM Faith and Practice, p. 118]

For Information:

·         The Committee on Ministry and Counsel continued a discussion on how Meeting can organize itself in a more routine manner to offer mutual care in times of need. This has included reviewing a list of commonly-needed items of assistance (attached below) -- Friends are asked to send similar lists with which they are familiar to M&C recording clerk David Henkel.

Short Service*

Ride (e=eve ok)

Cook

Delivery

Errands

sendcard

Visit

Company

HH Tasks

Moving

Phoning

2nd ear at MD

Repairs

ChildCare

Computer Tasks

Other?

Please specify "Other"

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

·         M&C is reviewing the cards we have been using to familiarize Friends and attenders with Meeting for Worship.

New Business:

·         A workshop on “Finding our Roots in Worship” will be organized by the ad hoc Adult Education Committee on 7 November 2015 at the First Christian Church on Webber Street.

A.    

 

Appendix B

Charitable Donations Working Group

Report to Santa Fé Monthly Meeting of Friends

Tenth Month 2015

 

Eighth month meeting for business approved the creation of a working group to consider the appropriate approaches to charitable donations by Santa Fé Monthly Meeting and charged it with (a) considering whether Meeting continues to intend making charitable donations to other organizations at all; (b) examining whether the Meeting’s prior decision to try to attain a 50-50 match between operating expenses and charitable giving is realistic and under what circumstances; and (c) recommending action to Meeting that reflects a careful weighing of the various approaches that allow us to meet our obligations with integrity, ranging from helping Friends to donate directly to organizations they consider worthiest on their own, to a more structured program in which the Meeting makes contributions as a whole.

Conclusions:

            The working group has met three times and has conducted a survey of those on the e-mailing list. We recognize that members and attenders make many contributions to worthy causes and organizations outside of the context of Meeting and in many ways, only some of which are financial. In our deliberations we are of the mind that Quaker organizations draw upon wide Friendly support, but there is great need among many local organizations that have fewer contributors in this hard-pressed economy. How should Friends respond to those needs? While a 50-50 match is desirable, our current levels of operating expenses and contributions to Meeting make this unrealistic. Further, the working group reminds Meeting that contributions to a portion of our overall budget is but one way to raise money for the purpose of giving, and we could undertake other approaches if we are so inclined.

Recommendations:

            The following suggestions are ranked in descending order of desirability as decided by the working group.

1.      The Monthly Meeting continues to donate to Quaker and local non-Quaker service organizations, but at a sufficiently reduced level that we are assured of discharging our obligations. This could include reduced funding and/or a reduced number of recipient organizations per year.

 

2.      The Monthly Meeting continues to donate to Quaker and local non-Quaker service organizations, but at a higher level of commitment.

 

3.      The Monthly meeting makes charitable donations only to Quaker organizations.

 

4.      The Monthly Meeting ceases to make charitable donations, but interested Friends can continue to bring their individual leading to the Meeting’s attention.

 

Next Steps:

            In discerning its way forward, the working group recommends that the Monthly Meeting lay aside all contributions, at least until the next budget cycle, and engages in constructive searching about our relationship with charitable giving and good works until we reach clarity together about how and when to resume making charitable contributions.

In peace,

Bob Gaines, Pam Gilchrist, David Henkel, Rebecca Miles, Marcy Pompei

 

Appendix C

Santa Fe Monthly Meeting of Friends

Treasurer’s Report for FY 2015-2016, as of 09/30/2015

Presented to Business Meeting, 10/18/2015

 

 

As of the end of the first quarter, Meeting had received about 14 percent of this year’s budgeted donations and spent about 21 percent of budgeted expenses.

 

Details of income and expenses versus the budget, as well as balances in all Meeting funds and bank accounts, are shown on the attached sheets.  Highlights:

 

·         Total in bank: $199,290

 

·         General Fund balance: $8,614

o   Donations to General Fund: $3,210

o   Interest income to General Fund: $138

o   Payments from General Fund: $5,276

o   General Fund net gain (loss): ($1,928)

 

·         Maintenance Fund balance: $28,591

o   Donations to Maintenance Fund: $3,059

o   Interest income to Maintenance Fund: $15

o   Payments from Maintenance Fund: $526

o   Maintenance Fund net gain (loss): $2,548

 

·         The “Miscellaneous” expenses totaling $1,662 will be reallocated to other budget lines and/or to the Maintenance Fund pending a detailed expense report from the Resident.

 

This year’s budgeted operating expenses of $25,205 come to $350 per recorded member.  Also, this year’s spending for Good Works is still under consideration and is not included in the operating budget.

Prepared by Greg Cliburn, Treasurer

 

Santa Fe Monthly Meeting of Friends

Treasurer's Report as of September 30, 2015 (Q1, Fiscal 2015-2016)

Operating Budget Income and Expense

 

 

 

Year to Date

Budget 2015-

2016

 

Remaining

INCOME

 

 

 

Donations to General Fund

$3,210.00

 

$23,000.00

 

$19,790.00

Transfer from Adult Education Fund*

 

$100.00

$100.00

Transfer from Future Planning Fund*

 

$500.00

$500.00

Transfer from Olmstead Fund*

 

$50.00

$50.00

Transfer from Turkle Fund*

 

$82.00

$82.00

Interest and miscellaneous income

$138.02

$150.00

$11.98

TOTAL INCOME

$3,348.02

$23,882.00

$20,533.98

EXPENSE

 

 

 

Program

IMYM assessment

 

 

$3,600.00

 

$3,600.00

IMYM travel

 

$100.00

$100.00

NM Regional Meeting contribution

 

$375.00

$375.00

Scholarships

 

$2,500.00

$2,500.00

FDS staff

$780.00

$5,780.00

$5,000.00

FDS supplies

$38.63

$600.00

$561.37

Childcare

 

$100.00

$100.00

Teen programs

 

$100.00

$100.00

Young Friends

 

$100.00

$100.00

Adult education

 

$100.00

$100.00

Web site maintenance and hosting

$30.00

$120.00

$90.00

Miscellaneous

$1,661.80

$0.00

($1,661.80)

SUBTOTAL Program

$2,510.43

$13,475.00

$10,964.57

Committees

Conscientious Objection

 

 

$50.00

 

$50.00

Finance

 

$5.00

$5.00

Future Planning

 

$500.00

$500.00

History

 

$100.00

$100.00

Library

 

$150.00

$150.00

Ministry and Counsel

 

$75.00

$75.00

Peace and Social Concerns

$22.46

$200.00

$177.54

Residence

 

$100.00

$100.00

Other

 

$100.00

$100.00

SUBTOTAL Committees

$22.46

$1,280.00

$1,257.54

Meetinghouse

Advertising

 

 

$300.00

 

$300.00

Cleaning

$255.00

$1,200.00

$945.00

Garden

$480.00

$850.00

$370.00

Insurance

$777.00

$3,000.00

$2,223.00

Supplies

 

$600.00

$600.00

Utilities

$1,231.30

$4,500.00

$3,268.70

SUBTOTAL Meetinghouse

$2,743.30

$10,450.00

$7,706.70

TOTAL OPERATING EXPENSES

$5,276.19

$25,205.00

$19,928.81

NET

($1,928.17)

($1,323.00)

 

 

 
*The budgeted amounts will be transferred from the Adult Education Fund, the Future Planning Fund, the Olmstead Fund, and the Turkle Fund as needed to support the budgeted expenses in the Adult Education, Future Planning, Conscientious Objection, and Library line items.

FUNDS ACTIVITY, FISCAL YEAR TO DATE, SEPTEMBER 30, 2015

Fund

Beginning Balance

Increase

Decrease

Net Change

Ending Balance

General

$10,542.50

$3,348.02

$5,276.19

($1,928.17)

$8,614.33

Maintenance

$26,042.76

$3,074.18

$526.15

$2,548.03

$28,590.79

Adult Education

$192.39

$0.00

$0.00

$0.00

$192.39

Baumann Bequest Sequester

$56,560.00

$0.00

$0.00

$0.00

$56,560.00

Emergency Assistance

$2,463.00

$0.00

$0.00

$0.00

$2,463.00

Future Planning

$1,042.14

$0.00

$0.00

$0.00

$1,042.14

Land Sale Proceeds Sequester

$91,119.57

$0.00

$0.00

$0.00

$91,119.57

New Meetinghouse

$4,697.75

$0.00

$0.00

$0.00

$4,697.75

New Meetinghouse Bricks and Mortar

$3,529.33

$0.00

$0.00

$0.00

$3,529.33

Olmstead (Conscientious Objection)

$161.90

$0.00

$0.00

$0.00

$161.90

Sufferings

$1,850.00

$0.00

$0.00

$0.00

$1,850.00

Turkle (Library)

$81.76

$0.00

$0.00

$0.00

$81.76

Young (Garden)

$387.00

$0.00

$0.00

$0.00

$387.00

TOTAL

$198,670.10

 

 

$619.86

$199,289.96

BANK ACTIVITY, FISCAL YEAR TO DATE, SEPTEMBER 30, 2015

Account

Beginning Balance

Increase

Decrease

Net Change

Ending Balance

Checking

$58,138.83

$9,811.25

$60,802.34

($50,991.09)

$7,147.74

Money Market A

$98,457.85

$55,074.48

$0.00

$55,074.48

$153,532.33

Money Market B

$29,990.66

$3,074.18

$0.00

$3,074.18

$33,064.84

CD B

$6,544.57

$3.51

$6,548.08

($6,544.57)

($0.00)

CD C

$5,430.18

$6.85

$0.00

$6.85

$5,437.03

Shares

$108.01

$0.01

$0.00

$0.01

$108.02

TOTAL

$198,670.10

 

 

$619.86

$199,289.96

Notes:

CD B matured July 20 2015, and the balance was transferred to checking.  CD C matures November 17, 2015.

 

 

INCOME SUMMARY

 

Donations received (General Fund)

 

FISCAL YTD

 

$3,210.00

Transfers to General Fund from other funds

$0.00

Interest (General Fund)

$138.02

TOTAL (General Fund)

$3,348.02

Meetinghouse use (Maintenance Fund)

$234.00

Guest apartment use (Maintenance Fund)

$2,825.00

Interest (Maintenance Fund)

$15.18

TOTAL (Maintenance Fund)

$3,074.18

 


 

Appendix D

Santa Fe Monthly Meeting of Friends Future Planning Committee Report

Tenth Month, 2015

 

The committee met in the garden at 630 Canyon Road at 530pm on 10-13-2015. Present were Frank Hirsch, Bettina Raphael, David Giltrow and Philip Balcombe.

We discussed the open house hosted by the committee for neighbours who might be affected by the Meeting’s proposed building plans and agreed that it had served its purpose of alerting us to their potential concerns and further that concerns expressed were neither unexpected nor likely to impede our plans. Bettina’s review of that open house is appended as a separate report.

We agreed that Frank would contact Lorn Tryk Associates and ask them to proceed with the Special Use Permit and Early Neighborhood Notification processes in as expeditious a fashion as possible, in the hope that these might be completed by the end of this year and thus reassure us that neighbourhood and city requirements that might impede our plans have been addressed.

We explored options for raising the money needed to pay for the project, expected to be in excess of $300,000 and as such a significant hurdle to be overcome.

The committee will continue to seek input from Meeting about Meeting’s expectations for the new building.

 

Respectfully submitted for 10th month business Meeting

by Philip Balcombe

 

 

 

Appendix E.

2015-10-18 Peace and Social Concerns report to Worship with Attention to Business

Attending our October 4 P&SC committee meeting: David Henkel, Kate Marcos, Daniel Sage for part of the time and Pam Gilchrist, convener


"Following silence, P&Sc reviewed the Peer Group format for mutual spiritual support of a leading. This process was included in the Ninth Month report and discussed at Meeting for Business."

Since the leading to determine a SRI for our finance committee is now moot (at least until we know if there is a possibility of building on the Canyon Rd. property), we considered educating and organizing SFMM in relation to two leadings: A Santa Fe Public Bank or an Interfaith, intergenerational FCNL lobby training on Jan 9, 10 & 11, 2016.

As FCNL is on board to do the training and Tom Vaughan, NM’s FCNL representative, would like to be involved, the committee expressed enthusiasm for carrying out the planning for this event.

The person who was to help with bringing Albuquerque Friends and others to the training resigned for health reasons.  We will reach out to the Albuquerque Meeting, the Unitarian Universalist Congregation and to the Peace and Justice Center in Albuquerque.

Outreach:  Since our focus is on youth, we will hold the event in a youth-centered venue such as Warehouse 21, find a contributor to the Youth Page in the New Mexican, and contact schools and other religious organizations. We will raise funds (bake sale Sat.  & Sun.) to send youth to the FCNL Spring Lobby Days.  Youth under 18 must be accompanied by an adult.   .

We will work with FCNL to determine the focus of the training be relevant to youth concerns.

In-reach: We will ask our interested youth to attend.  One member of our committee is exploring a youth produced You Tube.

 

 

Appendix F

 

Resident Friend’s Report for Ninth Month 2015

 

The Resident Friend served the Meeting for approximately 20 hours per week, mainly in meetings with Friends, contractors, guest hospitality and work in the garden.

 

Special tasks included:

 

●     meeting with Residence Committee and Bob Gaines to discuss future efforts, including website updates after the garden is closed for winter

●     meeting with Garden Committee convener Marcy Pompeii to prioritize tasks

●     with help of handyman Kevin Lovelace, removed significant overgrowth and prepared garden for winter, built closet shelving system in ramada

 

And the usual:

●     cleaned the meetinghouse, driveway and sidewalks,

●     cleaned and preparing the guest apartment,

●     responded to phone calls and email inquiries,

●     booked the guest apartment,

●     collected donations and giving them to Finance,

●     purchased supplies,

●     did laundry,

●     cleaned the meetinghouse after worship and AA meetings,

●     collected and distributed the mail,

●     handled the trash and recycling,

●     watered, pruned, weeded, mowed, cleared and working in the garden.

 

Guest apartment occupancy: 20/30 nights

●     This included the Resident Friend’s momma for 10 nights as benefit of service

 

 

 

 

 

 

 

 

 

 

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