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January 2014 Newsletter

Letter to Friends
Newsletter of the Santa Fe Monthly Meeting of the Religious Society of Friends

First month 2014

Calendar of Events

Meeting for Worship at the Meetinghouse, 630 Canyon Road is held every Sunday at 9:00 a.m. and 11:00 a.m.  First Day School is during the 11:00 a.m. Meeting.  Singing is at 10:00 a.m. each Sunday.
The South Santa Fe Worship Group holds Meeting for Worship every Sunday at 10:30 a.m. on the top floor of 1730 Camino Carlos Rey.

Sunday, 1/05     12:30    Potluck @ Rise of Meeting, 1:30 Ministry and Counsel Committee
Sunday, 1/12     10:10    2nd Sunday Friends Worship Sharing      
Sunday, 1/19     10:10    Peace & Social Concerns Committee &/or A Capella singing,
                           12:30    Meeting for Worship for Business
Sunday, 1/26     12:30    Regular Meetings for Worship
  

The Monthly Query for the 1th month, 201
“How do we give way for the expression of truth as it is revealed in diversity?”
(Based on Advice #4 from IMYM F&P p141).

Announcements
Jan. 1  – People for Peace meets the 1st Wednesday of the month at 6 pm. Meetings are held at the Commons Co-Housing, 2300 W. Alameda St.  Questions to Linda Hibbs, 983-3906.  People for Peace will come together to celebrate one more anniversary of People for Peace.  On that night, we begin our 24th year.  The very first meeting of People for Peace was on January 1st, 1991 in the Canyon Road meeting house.  We meet to mark our long time together and to  celebrate with others their work in our community  from 6 pm., to speak from silence, followed by cake and conversation.
Kindly RSVP to lhibbs@cybermesa.com

Jan. 5 – Monthly Potluck will take place at the rise of the 11:00 a.m. meeting.  This month Beverly Weiler and Heather Bertram will host the meal and clean up.  Please consider hosting a monthly potluck in the near future, by e-mailing sfmeeting@gmail.org. with a date commitment.  The February potluck is the next venue needing hosts. Thank you Beverly & Heather for hosting January’s potluck!
Jan. 5  – Ministry & Counsel will meet after the potluck, usually around 1:30 p.m.  Members are Allen Winchester, Clerk, Carolyn Sigstedt, Karen Kuranz, Margy Willen, and the current Meeting clerk, Jan-Willem Jansens.  Members & attenders are encouraged to bring issues of concern to the committee at any time and to feel free to attend the committee meeting for consideration of any kind.
Jan. 12 - 2ND Sunday Friends Journal Worship Sharing article:
Jan. 19 – 10:00 am, 3rd Sunday Singing -- A Capella singing as preparation for worship. This is meant to be singing for anyone that has a desire to sing ("if you can talk you can sing"). We do improvised vocalization (making sounds and listening), chanting, or singing hymns from our hymn book "Worship in Song". If you have a favorite reading we can try chanting it.  For questions or suggestions, please contact Guthrie Miller at 954-4224 or guthriemiller@gmail.com.
Jan. 19 -  Peace and Social Concerns meets the third First day of every month between worship services from 10:05 to 10:55 am, Pam Gilchrist chairs these efforts and will publish topic in the weekly digest.
Jan. 19 - Business meeting for Worship will meet at the rise of the meeting.


Meeting for Worship with Attention to Business

Twelfth Month, 2013 (December 15, 2013)

Present: Jan-Willem Jansens (clerk), Peggy Giltrow (recording clerk), Bob Gaines, Frank Hirsch, Philip Balcombe, Elliott Skinner, Greg Cliburn, Wyn Lewis, David Murphy, John Kretzmann, Guthrie Miller, Pamela Geyer, Allen Winchester, Rebecca Henderson, Pam Gilchrist, David Giltrow

Meeting started with silence at 12:50 with contemplation of the Meeting Query:  When the meeting receives multiple requests for funds or action, how do we determine which are most pressing? (IMYM F&P p.132 #6)

Minutes for Eleventh Month 2013 Business Meeting were approved with thanks.

Ministry and Counsel Committee—Please see written report in APPENDIX A

The report was read. Discussion followed, with frequent laughter and an atmosphere of Friendly participation.

The first item of discussion was the question of monthly queries and their effect. One Friend observed that not one person talked to the queries for 11th month (“As a Friend, where are you called to action? What do you do to bring life and Light to you and others? As Friends, where are we called to action? What do we do to bring life and Light to ourselves and others?”) She had addressed the query herself, but not verbally in Meeting or to others, feeling that might be bragging, boring, or alienating. She had heard a Friend express the hope that her daughter’s work could be shared with Meeting as an example of Faith in action, and felt we need to make such opportunities available. Another Friend suggested that we need to find out more about what each of us is doing, outside of Meeting for Worship, in our lives to bear on our testimonies. Some Meetings have spiritual journey sessions. We need to think creatively about how we can share.

These queries were used at Regional Meeting in Albuquerque in November. One Friend felt it was a powerful impetus to sharing of leadings; another felt people spoke in generalities.

The Clerk wondered whether the December query would perhaps also not easily be addressed verbally. One Friend cited a Faith and Practice for Scotland, which cautions that a lack of spoken ministry might imply that Spirit is not active in that group. Another reminded us that God is to be speaking in Meeting for Worship, not ourselves with pre-planned opinions.

Meeting accepted the Ministry and Counsel Report

Meeting approved the Query suggested for First Month of 2014: “How do we give way for the expression of truth as it is revealed in diversity?” (Based on Advice #4 from IMYM F&P p.141).

M & C had recommended to the November Business Meeting the creation of a position of Care Coordinator for the Meeting, someone who could link Friends to help, but not provide the help directly. The recommendation arose because of the relatively large number of people whose personal conditions call for M&C’s attention and/or who bring requests for help to M&C meetings. Meeting discussed the position and its responsibilities. Meeting agreed that the Care Coordinator would report directly to M&C rather than to the Business Meeting. Meeting agreed to ask the Nominating Committee to try to fill the position. M&C will make the description of the position available on the Meeting’s web site so that people can consider it further. Meeting approved the creation of the position of Care Coordinator.

M&C asked for approval of a calendar of Worship Sharing and Threshing Sessions in 2014, including a meeting to evaluate the experiment on Joys, Sorrows and Concerns. Lengthy discussion ensued. Meeting has committed itself to discussing a large number of things in the near future, including finances, relationship of Meeting and worship groups, future planning, and how best to share Joys, Sorrows and Concerns. People also feel the need for opportunities for adult education for spiritual deepening, including Quaker testimonies. The practical consideration of how many meetings we can commit to between now and May (every Sunday?) was raised. One Friend pointed out that a lot of thought had been put into what needs to be done and how to arrange it. Once the calendar is published, individuals will decide what to attend, and will probably not attend all events. It was recommended that a briefing paper addressing the issues and Friends beliefs be prepared before each session, so that Friends can engage in more informed discussion.

SFFM’s responsibility to bringing environmental concerns to IMYM will be addressed by a statement to be prepared by Rebecca Henderson, Pam Gilchrist, Allen Winchester, and Jan-Willem Jansens, which will be taken to the Representative s Committee in February for further action.

Meeting agreed to ask those who have thought about the calendar to work together to publish it, taking into consideration all the suggestions given thus far.

Meeting approved with gratitude the membership of the Naming Committee for 2014: Peggy Giltrow, John Kretzmann, and either Allen Winchester or Margy Willen. Rebecca Henderson will be available to give support if asked.

Meeting approved the transfer of Kathleen Burke’s membership to Austin, Texas, Monthly Meeting. Kathleen’s letter was read, and Friends expressed gratitude for her contributions to this Meeting.

Regional Meeting will be held in Santa Fe the 2nd weekend of April, 11-13, 2014. Regional has a support committee. The program will be simpler than in November, since it will include the Regional business meeting.

Rebecca Henderson and Wyn Lewis will form the basic committee. Pam Gilchrist will help. Meeting needs to select a topic, find a venue (for 50 or 60 people, plus break-out spaces) and provide hospitality: meals Friday night and Saturday and hospitality for perhaps 10 sets of people in homes. How can we all participate?

The Clerk called for a short period of silence

Building Committee—Please see written report in APPENDIX B

The report was read. It explained repair of snow damage and the water line leak, discussed small projects to be started in December, and promised a 2014 budget for maintenance to come soon.

Discussion concerned the fact that the Meetinghouse roof had recently been inspected and declared sound. The convener of Building Committee and the Resident Friend assured Friends that expert assurance by plumber and building inspector just before the canale froze and caused water damage was justified. Flat roofs make it difficult to see seam problems. The Building Committee will be discussing the addition of heat tape to the 2 north-facing canales which do not yet have it. David Giltrow was thanked for shoveling snow from the roof. David Murphy was commended for his care of the apartment; deep cleaning has gone from 6 hours to two hours per cleaning (each quarter).

One Friend raised the question of economic justice in relation to what Meeting pays for contracted work. Are we over-paying some people and under-paying others? Another was concerned that we have sufficient insurance for Friends working on building problems, and was assured it should be adequate.

The Building Committee report was accepted with gratitude.

Treasurer and Finance Committee—Please see Treasurer’s written report for November in APPENDIX C

The Treasurer reports that all Good Works line items have been paid completely according to the 2013 budget. There was a negative cash flow of $6,500 for the month of November. Although the bottom line looks rosy, that’s due to the land sale. Giving for the year has not kept up with expenses for the year. Unrestricted donations for 2013 are $17,000 so far, which is 10% or 15% under the amount needed to balance the budget. The year-end report for 2013 will be presented in January.

Discussion followed, as Friends were concerned with the amount of the gap between budgeted expenses and unrestricted donations. Several former Treasurers were present. One was worried about Meeting complacency. In the past, the Finance Committee has sent out a year-end letter to remind people when expenses exceeded donations. Another said that to his knowledge Meeting has always roughly broken even. We often spend less than budgeted, and significant unrestricted donations come in during December. The current Treasurer asks: to what extent are we, corporately, supporting what we do?

The Treasurer’s report was accepted with great thanks.

Proposed Budget for 2014—Please see APPENDIX D

The Treasurer referred Friends to the written proposed budget. He pointed out minor budgetary differences from 2013. The Residence Committee had no line item in the 2013 budget. The Conscientious Objection committee is funded from the Olmstead Fund rather than the General Fund. The First Day School supply budget has been raised by $100 per month compared to the initial 2013 budget, but the $600 per month reflects a change approved by Meeting in November, 2013.

Considerable discussion ensued.

The Future Planning Committee had asked for $500 for 2014 but its line item is $250. The Treasurer, who did not know of the request, will make the adjustment.

The Peace and Social Justice Committee had asked the Good Works committee to consider adding two organizations to the budget. They are not reflected for 2014. It was explained that the Good Works committee proposed a 2 year budget to Business Meeting last year. The 2014 Good Works budget does not include any changes to organizations or amounts requested, since this is the 2nd year of a 2-year cycle.

Friends are concerned that revenues are insufficient to cover budgeted expenses. We cannot continue to approve budgets which are way over what we are bringing in with unrestricted donations. Earlier budgets contained an income overview section. Apparently that disappeared within the last four years. One Friend observed that while it is a Quaker principle to give to Good Works, it is irresponsible to support others when we can’t take care of our own expenses. The Treasurer observed that when we feel flush, we budget more passively, and suggested we look carefully at how we could use designated funds, rather than the General Fund, for specific named purposes.

Friends also feel that the way our financial reports are being presented now is much more understandable than in times past. Last year at budget time we didn’t have committee requests. Friends asked that we have income projections built into the 2014 budget, but reminded us that Quakers look at bottom lines differently, meeting needs as they arise (as per Emergency Assistance expenditures this year). The Treasurer pointed out that the fact we have money in the bank to meet expenses is both helpful and our danger.

Bob Gaines and Greg Cliburn will work out an appeal to put in the Digest shortly.

Meeting asked the Finance Committee to return to Business Meeting in January with a proposed budget for 2014 which includes a line item for income. Any committee which needs to spend money before the January Business Meeting approves the 2014 budget may do so in the usual manner.

Verbal Report from Finance Committee

Convener Roxanne Seagraves needs to lay down her committee responsibilities at least temporarily, due to family concerns. Please send concerns to be addressed by the committee to Bob Gaines. Meeting accepted the Finance Committee report, thanking Roxanne for her hard work.

Peace & Social Concerns Committee—Please see written report in APPENDIX E

The Peace and Social Concerns Committee met, as usual, in the morning of Third First Day, and consequently presented a verbal report. The written report was sent later. The committee discussed the Kabarak Call and Meeting’s possible response, Santa Fe City Council’s approval of a resolution requesting cleanup at LANL’s Area G, and proposed HR 77—NM for Gun Safety. Peace and Social Concerns reviewed and asks Meeting to co-sponsor four upcoming events sponsored by the Interfaith Social Justice Network. Meeting approved sponsorship of all four.

  1. Witness for the People, Tuesday, Jan. 21 at 3pm in the Rotunda. Interfaith clergy and lay leaders will speak to the needs of the people in response to Gov. Martinez’s State of the State address. Attendance from our Meeting is encouraged. There is no financial obligation to cosponsor.

  2. Peace On Earth Walk, Sunday, April 27. Interfaith congregations plus environmental groups will be invited to walk from Temple Beth Shalom to the Cathedral in support of peace and caring for creation.

  3. The Soldier and the Refusenik date and place TBD. (Probably 2/7 and probably at the Unitarian Universalist Congregation). Two Israelis. Two choices. One conclusion. Two young Israelis will discuss their Direct Action and protest in the West Bank and efforts to educate the Israeli public about the occupation. P&SC proposes to make a contribution of $75 to the speaker’s Israeli Defense Fund.

  4. The Nonviolent Life, a book talk on peacemaking – John Dear, Wednesday, May 7 at 7pm at the UUC. P&SC proposes to contribute $75 toward his honorarium.

Friends were reminded that 2014 is the 100-year anniversary of the beginning of the War to End all Wars.

Meeting accepted the report of the Peace and Social Concerns Committee with thanks.

Future Planning Committee—please see written report in APPENDIX F

The committee received a report on the Houston Meetinghouse, including the costs of its James Turrell art space, plus a draft presentation on possible renovation of the 630 Canyon Road Meetinghouse by removing a wall to the guest apartment (part of the committee’s goal to present for discussion three alternatives in light of developed Parameters and Objectives Guidelines). The committee will review previous planning documents as it clarifies the Parameters and Objectives document, intended as a guide and checklist to measure merits and shortcomings of specific proposals for Meeting discussion.

Meeting accepted the report of the Future Planning Committee with thanks.

Resident Friend’s Report—Please see written report in APPENDIX G

The Resident Friend spent approximately 26 hours per week in November in service to the Meeting. In addition to the usual tasks, there was much snow removal, a meeting with the plumber, updating of the binder for the Guest Apartment, and time spent reconfiguring the compost system with Marcy Pompei.

The guest apartment was used 23 nights out of 29 with a total income of $920.00. The guests who helped clean up the mess from the wall slip in the guest apartment bathroom received a credit of $50 for one night’s stay. The Meeting’s web site has been updated. Suggested donations for 2014 are $45 for single per night; $55 for a couple.

The Resident Friend’s report was accepted with gratitude.

Clerk’s Report

A memorial minute for Jeannie Mayes will be completed soon. In addition to work on the proposed calendar for events of 2014 and preparation for activities in the New Year, the Clerk performed his usual tasks for the Meeting.

A memorial minute for Dimitri Mihalas is in process.

Meeting was asked to hold Ted Pomeroy in the Light for his surgery on Monday, and to hold Pam Gilchrist in the Light in gratitude as she supplies him with boundless support. Pam asks that anyone who wants to be on the support email list, who could visit in Albuquerque, or could visit Ted with a casserole to let her know.

Meeting closed with silence at 3:15 p.m.

Respectfully submitted, Peggy Giltrow, Recording Clerk


APPENDICES

 

APPENDIX A—REPORT OF MINISTRY AND COUNSEL COMMITTEE

 

December 2013 Report to SFMM by Ministry & Counsel Committee

 

M & C met on December 8. Attending were Karen Kuranz, Jan-Willem Jansens and Allen

Winchester. Allen clerked and Karen took minutes.

 

Observations on the Spiritual Life of our Worship Groups:

 

Canyon Road: 11 a.m.: In general this worship groups is fine, however members and

attenders are facing change which has been hard for some. The diverse opinions of

some members have taken others out of their comfort zones. This is not seen as a

negative.

 

Canyon Road: 9 a.m.: This group seems to be solid and getting along well.

 

South Santa Fe: This worship group continues to meet in members homes while awaiting

completion of their new meeting house. A building permit has been obtained. Electrical

work and installation of a ceiling fire safety sprinkling system has begun.

 

Tres Piedras: This group meets twice a month. Winter lessens the number of participants.

The group advertises meeting times and location at the local post office.

 

Taos Clear Light Meeting: This group continues to meet on a regular basis with 8-10

attenders.

 

Los Alamos: This group recently got together for a meal, but has not been able to be very

active recently due to mobility issues of attenders.

 

Espanola: Although not officially a Worship Group under the care of SFMM, nevertheless

a group of Friends has begun meeting there.

 

Las Vegas: This group meets twice a month at Werner Muller’s house and twice a

month at a Unitarian site. Both Quakers and Unitarians attend.

 

Query for First Month of 2014: “How do we give way for the expression of truth as it is

revealed in diversity.” (Based on Advice #4 from Faith and Practice, page 141.)

 

Greeters & Closers for January: M & C will ask Sara Gmitter to add a Greeter sign-up

to the Meeting sign-up sheet. M & C will coordinate a Meeting Closer for each First

Day. Closers will include Karen Kuranz and Jan-Willem.

 

Friends Individual Concerns: M & C discussed several Friends and attenders who

we have been monitoring for some time and added another to the concern list.

 

Kathleen Burke has requested that her membership be transferred from SFMM to Austin

Quaker Meeting. This request is recommended for approval by SFMM.

 

M & C began discussing how to incorporate Pam Gilcrest’s suggestion to include

Quaker Testimonies for members. This could be done once a month at the end of 11

a.m. Meeting for Worship or possibly at a separate time. More consideration will be

given before a recommendation is made.

 

What it means for a Worship Group to be “under the care of SFMM”: M & C has

begun meeting with liaisons of some worship groups. Irene Webb, Taos liaison, met with

us this month. We will consider her feedback and meet with others.

 

Coordinator of Care Requests: M & C presented a proposal to create this position at

the November SFMM for Business. The purpose is to better respond to needs of individual

members, primarily physical and emotional needs. The Coordinator would not

be the primary caregiver, but would oversee what was needed to be done to help the

person by providing information regarding services outside of the Meeting. We recommend

this position be approved by SFMM.

 

Joys, Sorrows & Concerns Experiment: We recommend a Worship Sharing January

12 or 26 to consider the results of this experiment.

 

Summary of Recommendations for Approval by SFMB for Business from Ministry and Counsel Committee:

 

Action Item (1): Acceptance of M&C meeting report

Action Item (2): Approval of Query for First Month of 2014: “How do we give way for the

expression of truth as it is revealed in diversity?” (Based on Advice #4 from IMYM F&P

p141).

Action Item (3): Approval of Recommendation for Creation of a Care Coordinator Position

Action Item (4): Approval of a Calendar of Worship Sharing and Threshing Sessions in

2014 including Joys, Sorrows and Concerns experiment.

Action Item (5): Approval of Membership of the Naming Committee for 2014

Action Item (6): Approval of Recommendation of transfer of Kathleen Burke's membership

to Austin, Texas, Monthly Meeting

 

 

APPENDIX B—BUILDING COMMITTEE REPORT

 

SANTA FE MONTHLY MEETING

Building Committee Report

12th Month, 15, 2013

 

SNOW CAUSES MINOR WALL DAMAGE. The first snowfall of the season—some 8”—produced a leak in the meetinghouse’s NE canale area, near the gate entrance. The interior north wall of the guest apartment bathroom sustained a wet area with sufficient moisture to cause loosening of adobe which flowed as mud into the bathtub. The recently arriving guests took the incident in stride, even collecting and saving the adobe for later repairs, and cleaning up the bathtub following temporary measures to stop the adobe slide. On the roof, the snow near all the canales was swept back to minimize the amount of  later liquid runoff.

 

The NE canale area on the roof was patched by our previously employed roof inspector/roof maintenance person, James Mokres, who responded the next day. The damaged interior wall was repaired last week by our regularly used craftsman, Grey Howell.

 

The committee, when at full strength next week, will consider adding heat tape systems to the several north- facing canales, similar to the one currently in effect at the garage canale. Other canales receive sufficient solar heating or do not drain large amounts of melted snow as do the Canyon Road-facing canales. 

 

WATER METER READING. The October/November water bill revealed success with finding and eliminating the dreaded water leak of the earlier months, measuring 2,635 gals. vs. 20,000+ monthly for several months earlier. We will visit the SF Water Department to try to negotiate at least a partial rebate as suggested by Alan Rogers.

 

SMALL PROJECTS. We expect Ross Pope to begin work on a number of small maintenance/fire prevention/accessible projects by the last week of December following his trek in Nepal at the base of Mt. Everest.

 

COMMITTEE BUDGET. The committee’s budget for 2014 is being developed. It will likely reflect similar amounts and categories as the current budget. Unlike most committees which draw down on the general fund, the maintenance account balance does not revert to zero at the end of the Meeting’s fiscal year and is thus a running account of income and expenditure.

 

    Respectfully submitted, David Giltrow, convener

 

 

APPENDIX C—TREASURER’S REPORT FOR NOVEMBER, 2013

 

Santa Fe Monthly Meeting of Friends

Treasurer's Report, November 30, 2013

 

GENERAL FUND Income and Expense

 

Category                November         Year to Date         Budget         Under (Over)

 

Meeting Administration   

Transfer to Emergency Assistance Fund                  $200.00         $200.00            $0.00

Transfer to Sufferings Fund        $100.00    $100.00    $0.00

IMYM Assessment        $3,850.00    $4,000.00    $150.00

IMYM Travel        $0.00    $200.00    $200.00

Scholarships        $2,468.00    $2,500.00    $32.00

Other        $60.00    $300.00    $240.00

SUBTOTAL Meeting Admin    $0.00    $6,678.00    $7,300.00    $622.00

Program

FDS Staff   

$240.00   

$3,284.00   

$3,700.00   

$416.00

FDS Supplies        $447.14    $600.00    $152.86

Childcare        $0.00    $100.00    $100.00

Teen Programs        $0.00    $100.00    $100.00

Young Friends        $0.00    $100.00    $100.00

Adult Education        $442.84    $300.00    ($142.84)

SUBTOTAL Program    $240.00    $4,173.98    $4,900.00    $726.02

Committees

Conscientious Objection       

$0.00   

$75.00   

$0.00

Finance        $0.00    $75.00    $0.00

Future Planning        $0.00    $250.00    $250.00

History        $0.00    $75.00    $75.00

Library        $0.00    $75.00    $75.00

Ministry and Counsel        $50.00    $75.00    $25.00

Peace and Social Concerns        $0.00    $150.00    $150.00

SUBTOTAL Committees    $0.00    $50.00    $775.00    $725.00

Good Works

Quaker Concerns        $800.00 $800.00    $800.00    $0.00

AFSC            $800.00    $800.00    $800.00    $0.00

AVP        $400.00    $400.00    $0.00

FCNL    $800.00    $800.00    $800.00    $0.00

FWCC    $150.00    $150.00    $150.00    $0.00

Friends Journal        $150.00    $150.00    $0.00

Friends Peace Teams    $300.00    $300.00    $300.00    $0.00

Nat. Religious Campaign Against Torture    $100.00    $100.00    $100.00    $0.00

Pendle Hill    $100.00    $100.00    $100.00    $0.00

Quaker Earthcare Witness    $150.00    $150.00    $150.00    $0.00

Quaker UN Office    $100.00    $100.00    $100.00    $0.00

Right Sharing of World Resources    $100.00    $100.00    $100.00    $0.00

Western Friend        $150.00    $150.00    $0.00

SUB-SUBTOTAL Quaker Concerns    $2,600.00    $3,300.00    $3,300.00    $0.00

Local Community

As Needs Arise   

$200.00   

$200.00   

$450.00   

$250.00

Adelante (Santa Fe Public Schools)        $175.00    $175.00    $0.00

Bienvenidos Outreach        $175.00    $175.00    $0.00

Community Farm    $175.00    $175.00    $175.00    $0.00

Esperanza        $175.00    $175.00    $0.00

Food Depot        $175.00    $175.00    $0.00

Interfaith Community Shelter Group        $225.00    $225.00    $0.00

Interfaith Leadership Alliance        $125.00    $175.00    $50.00

La Familia        $100.00    $100.00    $0.00

New Mexico Repeal the Death Penalty        $0.00    $0.00    $0.00

St. Elizabeth Shelter        $225.00    $225.00    $0.00

Santa Fe Rape Crisis / Solace Center        $175.00    $175.00    $0.00

Somos Un Pueblo Unido        $225.00    $225.00    $0.00

Villa Therese Clinic        $175.00    $175.00    $0.00

Youth Shelter        $225.00    $225.00    $0.00

SUB-SUBTOTAL Local Community    $375.00    $2,550.00    $2,850.00    $300.00

SUBTOTAL Good Works    $2,975.00    $5,850.00    $6,150.00    $300.00

Meetinghouse

Advertising       

$468.40   

$600.00   

$131.60

Cleaning    $85.00    $1,003.52    $1,200.00    $196.48

Garden        $699.71    $3,000.00    $2,300.29

Insurance        $2,925.00    $3,000.00    $75.00

Supplies    $170.11    $599.17    $600.00    $0.83

Utilities    $614.78    $5,607.84    $5,000.00    ($607.84)

SUBTOTAL Meetinghouse    $869.89    $11,303.64    $13,400.00    $2,096.36

Transfer to Play Structure Fund (unbudgeted)        $1,215.45        ($1,215.45)

SSFQWG Meetinghouse Improvements    $4,000.00    $8,000.00    $8,000.00    $0.00

TOTAL EXPENSES    $8,084.89    $37,271.07    $40,525.00    $3,253.93

TOTAL INCOME    $1,608.32    $117,093.53       

NET                                  
  ($6,476.57)    $79,822.46       

NOTES:
(a) At the direction of the November business meeting, the FDS Supplies budget was increased from $500 to $600.
(b) At the direction of the November business meeting, a $50 expense for a table for the FDS Room was reassigned from the FDS Supplies line to the Meetinghouse Supplies line. This expense was incurred in October.



FUNDS ACTIVITY, YEAR TO DATE, NOVEMBER 30, 2013
        Fund    Beginning Balance    Increase    Descrease    Net Change    Ending Balance
General                $73,324.11    $117,093.53    $37,271.07    $79,822.46    $153,146.57
Maintenance            $13,302.59     $11,550.07     $3,152.65     $8,397.42     $21,700.01
Adult Education               $242.39          $0.00         $0.00         $0.00        $242.39
Emergency Assistance           $138.00     $14,725.00    $13,200.00     $1,525.00      $1,663.00
Future Planning             $1,080.41          $0.00         $0.00         $0.00      $1,080.41
New Meetinghouse         $4,697.75          $0.00         $0.00         $0.00      $4,697.75
New Meetinghouse BricksandMortar $3,529.33          $0.00         $0.00         $0.00      $3,529.33
Olmstead (Conscientious Objection) $161.90          $0.00         $0.00         $0.00        $161.90
Play Structure               $471.00      $1,615.45     $2,086.45      ($471.00)          $0.00
Sufferings               $1,700.00        $100.00       $100.00         $0.00      $1,700.00
Turkle (Library)               $344.76          $0.00         $0.00         $0.00        $344.76
Young (Garden)               $250.00         $85.00         $0.00        $85.00        $335.00
TOTAL                $99,242.24                     $89,358.88    $188,601.12


BANK ACTIVITY, YEAR TO DATE, NOVEMBER 30, 2013
Account    Beginning Balance    Increase    Decrease    Net Change    Ending Balance
Checking    $8,929.67    $52,376.32    $57,331.13    ($4,954.81)    $3,974.86
Money Market A    $8,459.75    $104,855.50    $20,000.00    $84,855.50    $93,315.25
Money Market B    $13,302.59    $15,115.07    $6,024.07    $9,091.00    $22,393.59
CD A (Baumann Bequest)    $56,614.64    $302.95    $0.00    $302.95    $56,917.59
CD B    $6,475.33    $27.98    $0.00    $27.98    $6,503.31
CD C    $5,352.47    $36.15    $0.00    $36.15    $5,388.62
Shares    $107.79    $0.11    $0.00    $0.11    $107.90
TOTAL    $99,242.24            $89,358.88    $188,601.12

Notes:
(a) Money received through the Baumann bequest is in the General Fund.  It is tracked separately in CD A. (b) CD A matures May 13, 2014.  CD B matures January 20, 2014.  CD C matures November 17, 2014.



FUNDS ACTIVITY, NOVEMBER 2013

        Fund        Beginning Balance       Increase    Descrease    Net Change    Ending Balance


General                 $159,623.14      $1,608.32    $8,084.89    ($6,476.57)       $153,146.57
Maintenance              $20,814.17        $885.84        $0.00       $885.84        $21,700.01
Adult Education                 $242.39          $0.00        $0.00         $0.00           $242.39
Emergency Assistance               $1,663.00          $0.00        $0.00         $0.00         $1,663.00
Future Planning                 $1,080.41          $0.00        $0.00         $0.00         $1,080.41
New Meetinghouse           $4,697.75          $0.00        $0.00         $0.00         $4,697.75
New Meetinghouse Bricks and Mortar $3,529.33          $0.00        $0.00         $0.00         $3,529.33
Olmstead (Conscientious Objection)   $161.90          $0.00        $0.00         $0.00           $161.90
Play Structure                   $0.00          $0.00        $0.00         $0.00             $0.00
Sufferings               $1,700.00          $0.00        $0.00         $0.00         $1,700.00
Turkle (Library)             $344.76          $0.00        $0.00         $0.00           $344.76
Young (Garden)                 $310.00          $0.00        $0.00         $0.00           $310.00
TOTAL                 $194,166.85                    ($5,590.73)       $188,576.12



BANK ACTIVITY, NOVEMBER 2013
        Account        Beginning Balance      Increase    Decrease    Net Change    Ending Balance
Checking                $1,518.00    $10,541.75    $8,084.89    $2,456.86    $3,974.86
Money Market A    $102,294.40    $20.85    $9,000.00    ($8,979.15)    $93,315.25
Money Market B    $21,507.75    $885.84    $0.00    $885.84    $22,393.59
CD A (Baumann Bequest)    $56,878.94    $38.65    $0.00    $38.65    $56,917.59
CD B    $6,501.10    $2.21    $0.00    $2.21    $6,503.31
CD C    $5,383.77    $4.85    $0.00    $4.85    $5,388.62
Shares    $107.89    $0.01    $0.00    $0.01    $107.90
TOTAL    $194,191.85            ($5,590.73)    $188,601.12

Notes:
(a) Money received through the Baumann bequest is in the General Fund.  It is tracked separately in CD A. (b) CD A matures May 13, 2014.  CD B matures January 20, 2014.  CD C matures November 17, 2014.





INCOME SUMMARY                                                        November 2013    YTD 2013

Unrestricted donations (General Fund)                    $1,541.75    $17,297.25
Camino Lejo land sale (General Fund)                        $0.00    $99,119.57
Meetinghouse use (Maintenane Fund)                      $122.00     $1,144.00
Guest apartment use (Maintenance Fund)                      $761.00    $10,226.00
Donor-restricted (Maintenance Fund)                        $0.00       $151.00
Donor-restricted (Emergency Assistance Fund)                    $0.00    $14,525.00
Donor-restricted (Play Structure Fund)                        $0.00       $400.00
Donor-restricted (Young Fund)                            $0.00        $10.00
Book sales (Young Fund)                                $0.00        $75.00
Interest                                   $69.41       $425.78
 


APPENDIX D—PROPOSED 2014 BUDGET

Santa Fe Monthly Meeting of Friends       
Proposed Budget 2014       
       
GENERAL FUND Expense       
       
Category    2014 Proposed    2,013
       
Meeting Administration       
Transfer to Emergency Assistance Fund    200    200
Transfer to Sufferings Fund    100    100
IMYM Assessment    4,000    4,000
IMYM Travel    200    200
Scholarships    2,500    2,500
Other    300    300
SUBTOTAL Meeting Admin    7,300    7,300
       
Program       
FDS Staff    3,700    3,700
FDS Supplies    600    500
Childcare    100    100
Teen Programs    100    100
Young Friends    100    100
Adult Education    300    300
SUBTOTAL Program    4,900    4,800
       
Committees       
Conscientious Objection*        75
Finance    75    75
Future Planning    250    250
History    75    75
Library    75    75
Ministry and Counsel    75    75
Peace and Social Concerns    150    150
Residence†    100   
SUBTOTAL Committees    800    775
       
Meetinghouse       
Advertising    600    600
Cleaning    1,200    1,200
Garden    3,000    3,000
Insurance    3,000    3,000
Supplies    600    600
Utilities    5,000    5,000
SUBTOTAL Meetinghouse    13,400    13,400
       
SSFQWG Meetinghouse Improvements        8,000
       
       
       
Good Works       
Quaker Concerns       
AFSC    800    800
AVP    400    400
FCNL    800    800
FWCC    150    150
Friends Journal    150    150
Friends Peace Teams    300    300
Nat. Religious Comm. Against Torture    100    100
Pendle Hill    100    100
Quaker Earthcare Witness    150    150
Quaker UN Observers    100    100
Right Sharing of World Resources    100    100
Western Friend    150    150
SUB-SUBTOTAL Quaker Concerns    3,300    3,300
       
Local Community       
As Needs Arise    450    450
Adelante (Santa Fe Public Schools)    175    175
Bienvenidos Outreach    175    175
Community Farm    175    175
Esperanza    175    175
Food Depot    175    175
Interfaith Community Shelter Group    225    225
Interfaith Leadership Alliance    175    175
La Familia    100    100
New Mexico Repeal the Death Penalty    0    0
St. Elizabeth Shelter    225    225
Santa Fe Rape Crisis / Solace Center    175    175
Somos Un Pueblo Unido    225    225
Villa Therese Clinic    175    175
Youth Shelter    225    225
SUB-SUBTOTAL Local Community    2,850    2,850
       
SUBTOTAL Good Works    6,150    6,150
       
TOTAL EXPENSES    32,550    40,425
       
*Conscientious Objection Committee activities for 2014 will be funded directly       
from the Olmstead Fund.       
†Residence Committee did not have a line item in the 2013 budget.       




APPENDIX E—REPORT FROM PEACE AND SOCIAL CONCERNS

2013-12-15 Peace and Social Concerns Report to Worship with Attention to Business
Attending: Timothy Downey, David Henkel and Pam Gilchrist
A.     After silence we reviewed the agenda and then discussed the Kabarak Call again.  Working with Ministry and Council we may use it, with a query, to chart a way forward for both our Meeting and IMYM environmental initiative in 2014.  We need more information to work within the new IMYM structure and process with the Representatives Committee.  There is concern that our schedule of meetings will accommodate needed seasoning to move this work forward in a timely fashion.  We want to follow up with each of the 17 Meetings of IMYM well before the gathering.

B.     We reviewed four program events sponsored by the Interfaith Social Justice Network and will ask that our Meeting cosponsor these events.
1.     Witness for the People, Tuesday, Jan. 21 at 3pm in the Rotunda.  Interfaith clergy and lay leaders will speak to the needs of the people in response to Gov. Martinez’s State of the State address. Attendance from our Meeting is encouraged.  There is no  financial obligation to cosponsor.
2.    Peace On Earth Walk, Sunday, April 27.  Interfaith congregations plus environmental groups will be invited to walk from Temple Beth Shalom to the Cathedral in support of peace and caring for creation.
3.    The Soldier and the Refusenik, date and place TBD.  (Probably 2/7 and probably at the Unitarian Universalist Congregation).
Two Israelis.  Two choices.  One conclusion.  Two young Israelis will share their experience of the Palestinian-Israeli struggle for justice and equality.  They will discuss their Direct Action and protest in the West Bank and efforts to educate the Israeli public about the occupation.  P&SC will suggest that our Meeting cosponsor and P&SC proposes to make a contribution of $75 to the speaker’s Israeli Defense Fund.  
4.     The Nonviolent Life, a book talk on peacemaking – John Dear, Wednesday, May 7 at 7pm at the UUC.  P&SC proposes to contribute $75 toward his honorarium. 

C.     A WIN - We heard a report on the unanimous approval given by the City Council for a Resolution proposed by Mayor Coss requesting comprehensive clean-up at LANL'S Area G.  Nuke Watch NM worked with Mayor Coss and the County’s environment office on this resolution which was made stronger with the input of concerned Citizens for Nuclear Safety.
This is just the first step; our work is not done. We will attend regional coalition meetings, support an initiative at this legislative session, and lobby our congressional delegation.   See the links below for more information.

http://regionalcoalition.org/meetings/

http://regionalcoalition.org/wp-content/uploads/2013/12/REGIONAL-COALITIONOF-
D.     NM for Gun Safety – HR 77.  In addition to speaking to our legislators on this legislation, we are involved in a public education effort.  One idea proposed by the ISJN is to post a sign at the entries of our places of worship like the sign at Trader Joe’s which state no guns allowed (with fine print describing exceptions).

APPENDIX F—REPORT OF FUTURE PLANNING COMMITTEE

Future Planning Committee Report to Business Meeting
Committee Meeting of 2013.12.02
Santa Fe Monthly Meeting of the Religious Society of Friends

Attending: Frank Hirsch (presiding co-clerk), Philip Balcombe, Ford Robbins, Bettina Raphael, John Kretzmann (committee recording co-clerk)

The committee opened with Silence at 5:30 pm at the Community Room, Oliver La Farge Branch Library, 1730 Llano Street, Santa Fe, NM.

The committee minutes from 2013.11.04 were approved.

Bettina reported on her visit to the Houston Meeting with its James Turrell art space. In conversations with some the Friends there, she learned that including a Turrell skyspace in the Meeting House required deep commitment and involvement, that public access was a requirement of the grants received, and that mechanical upkeep is required. Several million dollars were required to construct the Meeting House with a major fundraising effort. Most funds were raised outside of the Meeting. The Meeting House can seat about 80 to 100 people.

Further refinements to the Parameters and Objectives document, intended to serve as a guide for presenting the advantages and disadvantages of any option to the Meeting when viable options are identified, were discussed. The Committee clarified that the Parameter and Objectives document is intended to be used as a guide and checklist, and not a rule, on how to measure the merits and shortcomings of specific proposals.

The committee decided that it will review previous planning documents, including minutes from the Visioning sessions at the Unitarian Church about ten years ago, Southside’s notes on its planning process for purchasing a new Meeting space, and previous planning-related threshing session notes. This review will help to identify any gaps or misstatements in the Parameters and Objectives. The committee will continue to work on the document, including finding a more suitable title and working on a way to score and rank different options. The Options Tree developed earlier will also be updated.

Bettina presented a draft presentation on possible renovation of the 630 Canyon Road Meeting House by expanding the Meeting Room into the guest apartment by removing a wall. She will revise the presentation based on comments received. The Committee's goal to present for discussion three alternatives in March at a Meeting of the Meeting and to consider them in light of the developed Parameters and Objectives Guidelines.

Philip informed the committee that for personal reasons he will need to step down as committee co-clerk after the committee meeting in January.

The next committee meeting is scheduled for January 6, 2014 at 5:30 pm at the Community Room, Oliver La Farge Branch Library, 1730 Llano Street.

The meeting closed at 7:45 pm with silent worship.


APPENDIX G—REPORT OF RESIDENT FRIEND

Resident Friend’s Report for 11th Month, 2013
The Resident Friend served the Meeting approximately 26 and 1/2 hours per week during 11th Month. Tasks included cleaning the meetinghouse, cleaning the guest apartment, doing laundry, purchasing supplies, working in the library, responding to e-mails and phone calls, speaking with guests, collecting and recording payments, attending committee meetings, meeting with the plumber, taking out the trash and recycling, sweeping and shoveling sidewalks, tending to the heaters, reorganizing areas of the carport and kitchen, distributing mail, pruning, reconfiguring the composting system, filling the bird feeders, and revising the information pages in the guest apartment binder. The new composting system is now more of a wormery than a compost pile so you do not need to cover up the scraps with straw; straw bales form the walls, and there are frames with tarps to cover the two sides of the system. Friends who do not have their own composts are encouraged to bring their scraps to the Meeting’s compost. The leftover straw and compost dirt will be distributed on the garden beds. AA continues to use the meetinghouse on Mondays. It’s not clear if the latest group—Subud—is still meeting on Tuesdays; they will be contacted. The meetinghouse was used for a small family gathering on Thanksgiving Day.
Guest apartment occupancy: 23 nights out of a possible 29 nights.
Income from guest apartment: $920 (Guests who experienced a collapsed ceiling in the bathroom due to a leaking roof and cleaned up the mess were credited with one night’s stay of $50.)
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