Skip to content. | Skip to navigation

Personal tools

Sections
You are here: Home / Newsletters / 2013 Newsletters / December 2013 Newsletter

December 2013 Newsletter

 

Letter to Friends

 

Newsletter of the Santa Fe Monthly Meeting of the Religious Society of Friends

 

Twelveth month 2013

 

 

 

Calendar of Events

 

 

 

Meeting for Worship at the Meetinghouse, 630 Canyon Road is held every Sunday at 9:00 a.m. and 11:00 a.m. First Day School is during the 11:00 a.m. Meeting. Singing is at 10:00 a.m. each Sunday.

 

The South Santa Fe Worship Group holds Meeting for Worship in Friends homes until their new meetinghouse is available.

Sunday, 12/01 12:30 Potluck @ Rise of Meeting, 1:30 Ministry and Counsel Committee

 

Sunday, 12/08 10:10 2nd Sunday Friends Worship Sharing

 

Sunday, 12/15 10:10 Peace & Social Concerns &/or A Capella singing,

 

12:30 Meeting for Worship for Business

 

Sunday, 12/22 12:30 Regular Meetings for Worship

 

Sunday, 12/29 10:10 Meeting for Muffins

 

 

 

 

 

The Monthly Query for the 12th month, 2013

 

“How do we inform ourselves about how our style of living affects the global economy and the environment?” (IMYM F&P p.141 Query #1)

 

Announcements

 

Dec. 1 – Monthly Potluck will take place at the rise of the 11:00 a.m. meeting. This month Pam Geyer & Marcy Pompei will host the meal and clean up. Please consider hosting a monthly potluck in the near future, by e-mailing sfmeeting@gmail.org. with a date commitment. The January potluck is the next venue needing two hosts.

 

 

 

Dec. 1 – Ministry & Counsel will meet after the potluck, usually around 1:30 p.m. Members are Allen Winchester, Clerk, Carolyn Sigstedt, Karen Kuranz, Margy Willen, and the current Meeting clerk, Jan-Willem Jansens. Members & attenders are encouraged to bring issues of concern to the committee at any time and to feel free to attend the committee meeting for consideration of any kind.

 

 

 

Dec. 4 – People for Peace meets the 1st Wednesday of the month at 7 pm. Meetings are held at the Commons Co-Housing, 2300 W. Alameda St. Questions to Linda Hibbs, 983-3906.

 

 

 

Dec. 8 - 2ND Sunday Friends Journal Worship Sharing article: “Reading and Writing My Way” by Barbara Harroun from the November 2013 Friends Journal - http://www.friendsjournal.org/reading-writing-way/ .  Copies of this article will be available in the folder near the window in the library. Everyone is invited to attend!  We will begin at 10:10 am and close at 10:50 am.  Friends are encouraged to suggest articles, letters or poems from The Friends Journal to consider in future Worship Sharing’s - contact Howard Shulman @ 984-9908. Here’s the Friends Journal site to order your subscription - http://www.friendsjournal.org/.

 

Dec. 15 – 10:00 am, 3rd Sunday Singing -- A Capella singing as preparation for worship. This is meant to be singing for anyone that has a desire to sing ("if you can talk you can sing"). We do improvised vocalization (making sounds and listening), chanting, or singing hymns from our hymn book "Worship in Song". If you have a favorite reading we can try chanting it.  For questions or suggestions, please contact Guthrie Miller at 954-4224 or guthriemiller@gmail.com.

 

Dec. 15 - Peace and Social Concerns meets the third First day of every month between worship services from 10:05 to 10:55 am, Pam Gilchrist chairs these efforts and will publish topic in the weekly digest.

 

Dec. 15 - Business meeting for Worship will meet at the rise of the meeting.

 

Dec. 24 – Christmas Eve celebration in conjunction with the Canyon Road walk, the meeting celebrates Christmas Eve. The Christmas Eve Committee, Ariel Harrison, David Murphy and Sara Gmitter, will meet early this month and publish more specifics for the event in the weekly digest.

 

Dec. 29 – Meeting for Muffins will meet at the rise of the 9:00 meeting on the 5th Sunday, where members and attenders of the 9:00 and the 11:00 meeting gather for fellowship and muffins in the library in between the two meetings.

 

Meeting for Worship with Attention to Business

 

Eleventh Month, 2013 (November 17, 2013)

 

Present: Jan-Willem Jansens (Clerk), Peggy Giltrow (Recording Clerk), Elliott Skinner, Philip Balcombe, Ann Albrink, Roxanne Seagraves, Pamela Geyer, Lowber Welsh, Nichoe Lichen, David Murphy, David Henkel, Linda Hibbs, Bob Gaines, Greg Cliburn, Marty Carroll, Betsy Lombardi, John Kretzmann, Allen Winchester, Pam Gilchrist, David Giltrow, Rebecca Henderson.

 

Meeting began with silence at 12:40, with contemplation of the Meeting Query: As members of a spiritual community, do we actively work to maintain love and unity? (IMYM F&P p.124 Query #1)

 

Minutes for Tenth Month 2013 Business Meeting were approved with the following amendment: the correct spelling of Alan Roger’s name. Bob Gaines thanked the clerks for sensitive handling of discussion of the request from South Santa Fe Worship Group.

 

Treasurer and Finance Committee—The Treasurer’s report (October and Year- to-Date) is available as Appendix A at the end of these minutes.

 

The Treasurer presented the October and Year to Date General Fund income and expenses; bank and funds activity; and income summary. The sum of $2,275 for Good Works will go out to designated recipients before the end of year. He pointed out that the ending balance of $159,623.14 in the unrestricted General Fund includes the October sale of the Camino Lejo land. Other income from unrestricted donations in October was almost $4,000; year to date only $16,000. In terms of the 2013 budget, income from donations is not keeping up with budgeted expenses. The Treasurer’s report was accepted.

 

The Head of the Finance Committee read the following report:

 

1. Budget – The proposed 2014 operating budget is the same as last year’s with two small changes for the Residence and Conscientious Objection Committees. The Good Works and Building committees will present their 2014 budgets at a later business meeting.

 

2. Reserves - Finance will hold threshing/clearness sessions in January & February 2014 to discern proper use of the Meeting's funds. We encourage Friends to hold this decision making process in the light.

 

3. SSFWG – A check for $4,000 was sent. The Finance Committee thanks the Meeting for their participation in the threshing and discernment process.

 

The Finance Committee’s report was accepted.

 

First Day School requested a budget adjustment of $50 for supplies to get to the end of the year. $50 had recently been spent on a table needed for the First Day School room. Meeting agreed to take the cost of the table from Meeting House supplies, and to add another $50 to the First Day School supply budget as initially requested, noting that these adjustments would give FDS a total of $600 per year for supplies (or $50 per month). First Day School assured Meeting they would only spend what is needed between now and the end of the year

 

The Draft Budget (See Appendix B at the end of these minutes) will be discussed at next month’s business meeting, December 15. The budget, which includes Good Works, was presented so that people can begin to consider it. The Good Works committee notes that this is a 2-year cycle, so the figures proposed for 2014 will be the same as those presented for 2013.

 

Discussion of donation or loan for 2nd part of financial assistance to South Santa Fe Worship Group

 

At last month’s Meeting for Worship for Business, Meeting agreed to fund the request of $8,000 from South Santa Fe Worship Group for completion of their new Meetinghouse. Meeting donated $4,000 immediately. The decision whether to donate the further $4,000 or lend it was postponed until this business meeting. The next two and a half hours were spent discussing how to proceed.

 

The discussion began with an update from SSFWG. The building permit was received on Friday and work has begun. SSFWG Friends hope to be able to worship in the new Meetinghouse starting December 8, although there will be more to do. Expenses for completion will be more than $8,000. SSFWG Friends are looking for other sources of funds, including selling personal belongings.

 

One Friend proposed that Meeting give the further $4,000 as a (no-interest) loan, to be repaid over a period of 10 years, with repayment to be used for local Good Works. Monthly payments would be about $33.

 

Other Friends, uncomfortable that Friends are considering selling personal belongings to meet the total need, asked that we consider how much more money is actually needed to complete the project; at this point we should choose generosity in giving.

 

A Friend unable to attend the last business meeting asked what would happen to the new Meetinghouse if SSFWG were to be laid down in the future, and suggested a lien to Santa Fe Monthly Meeting (SFMM). Friends were reminded that SSFWG legal papers require assets at dissolution to go to a non-profit. While there would be no problem designating SFMM as the recipient, the worship group has been busy with other things. A minute from SSFWG, rather than a legal document, was proposed, with the purpose to document SSFWG’s intention to donate any assets to SFMM in the event it would dissolve. This proposition was based on SFMM’s experience with the Olive Rush Bequest over time, which taught us that things once clear can become murky over the years.

 

A Friend asked, “If you can’t trust a Quaker, who can you trust?” Another pointed out that available funds belong to Santa Fe Monthly Meeting as a whole, not to Canyon Road exclusively. If we set the precedent of requiring repayment of loans from our Meeting (worship groups) to our Meeting (SFMM), if Canyon Road were to borrow funds would it also have to repay SFMM?

 

Another Friend observed that Canyon Road and SSFWG have a rocky history. If we continue to niggle, it is like picking at a scab. A gift is a gift; it does not require a commitment from the recipient. We need to get past any feelings generated by this process.

 

The Clerk called for a period of silence.

 

Questions were raised about the desire for parity of budget and Good Works (the Good Works budget is currently at $6,159, while $8,000 is 20% of the total 2013 budget) and how to increase Meeting donations to Good Works. Other questions arose about the fact that SFMM has not been part of SSFWG’s budgeting process, which raised the larger questions of what relationships and responsibilities we expect to exist between SFMM and worship groups under its care. The Planning Committee hears that people want to see Quakerism grow in Santa Fe. SSFWG is leading the opportunity for growth at the moment by working to provide space where people can come without physical barriers. Friends were reminded that with the $155,000 acquired in the last few years it does not have to be a question of SSFWG’s needs vs. Good Works, vs. other needs; also that Friends have a long tradition of support of Meetinghouse construction through loans. We need to discuss the use of Meeting funds in terms of right livelihood. Friends expressed the opinion that one reason SSFWG was set up was because Canyon Rd is paralyzed about making decisions, as well as because this Meetinghouse space is inadequate for children and those with special physical needs.

 

A Friend spoke of the two paradigms which seem to divide us: one in which some Friends apparently consider the requested $8,000 in relation to our collective stewardship for our annual budget of approx. $40,000 versus one in which other Friends apparently consider the requested $8,000 in relation to our collective stewardship for the recently acquired undesignated funds of $155,000. This Friend reasoned that we will not be able to offer support of $8,000 as part of the annual budget, and, therefore, have to consider the $155,000 as the source. However, while Meeting plans to talk about the $155,000 and about relationship to worship groups, we have not yet decided how to use to $155,000, and have been in the same quicksand (of not addressing these issues) for quite a while. This Friend proposed that we make a loan now, and that when we talk about the allocation of the $155,000 in the near future decide if this loan can be turned into a gift.

 

Another Friend was sad we don’t have the generosity of spirit to just give the remaining $4,000 as an outright gift, but understands the thinking involved.

 

A Friend reminded us that a sizeable group of members feel the Canyon Road building is not meeting our needs in terms of space for kids, another bathroom, etc. She sees Meeting’s hesitation not as a lack of generosity but as a desire to weigh options.

 

Further discussion of points raised above ensued.

 

Meeting approved the following Minute: Meeting agrees to give South Santa Fe Worship Group a Loan of $4,000 to be repaid in 10 years, repayment starting 1 year from today, at no interest. Meeting will revisit the question of turning the loan into a gift sometime in the near future, after discussing the right allocation of assets.

 

Meeting also re-committed itself to a timely discussion of the relationship of Meeting and Worship Groups under its care. Meeting agreed that no further discussion of repayment terms was needed at this time.

 

The Clerk suggested a short break, which was much appreciated. He then asked if any feelings needed to be addressed. If anyone felt things were said that were hurtful, Friends needed to take the opportunity to make peace, so after we can part as friends.

 

One member said it was affirming to be acknowledged in her sadness, but have a different perspective lovingly offered.

 

Another reaffirmed a point made several times: Canyon Rd. is no longer the sum of the monthly meeting. He and others have sensed that there has been the notion that Canyon Rd. attenders were somehow different from members of our worship groups. This Friend observed that if we are still operating in a two class mode, it is of great concern and we need to sit with this.

 

Another pointed out that in general, in this and other meetings, Friends grew up in a household where it was considered unseemly to talk about money in a direct way. We as a Meeting need to talk about our money in a totally benevolent fashion. It is not just a question of how much we have and can afford, but how can we use our resources in a loving and spiritual way. We have a way to go to get to that place.

 

A Friend feels glad for the issues this meeting has, because they are issues of growth, stretching and inclusion. Some meetings in the East are dying; we are in an expansive phase of our meeting.

 

The Clerk thanked Friends for this mini-worship sharing.

 

Good Works Committee—Request from Margy Willen can be found in Appendix C at the end of these minutes

 

The Good Works committee reports that it approved a $200 donation from the “As Needs Arise” budget line item to the Kathmandu, Nepal, affiliate of the Alternatives to Violence Project, as requested by Margy Willen. Margy will spend Dec. 5-23 with a Friends Peace Teams project in Nepal.

 

Good Works intends to meet early in the new year to discuss who we give to and why, and who we could give to in the future. This can serve as a foundation for Meeting’s discussion of assets.

 

Meeting accepted the Good Works Committee report.

 

Future Planning Committee

 

The written report was not available, but a verbal report highlighted several points of discussion.

 

The written report includes a summary of Quaker funding opportunities, both loans and grants. The Friends General Conference Meeting House Fund provides loans repayable at a current fixed rate of 7% for up to 15 years. Philadelphia Yearly Meeting provides grants and loans, including for unexpected expenses of renovation. This might be a source if SSFWG needs more funds for its new Meeting House.

 

The Committee wants to do a spring presentation on 3 of many possibilities for meeting space needs, including renovation or purchase of property. They have developed a list of parameters and objectives for future space needs. There seem to be 4 ways to address concerns about the limitations of the building at Canyon Road: Renovate, buy property, lease property, build another building. The intent is to provide information which can be used to lead to a decision.

 

One friend was concerned that Meeting already has two properties, Canyon Road and the new SSFWG meetinghouse. He was encouraged to attend Future Planning Committee meetings if possible. Philip Balcombe offered to meet with him individually if he cannot attend the meetings.

 

Meeting accepted the verbal report. Friends are urged to read the full written report available in Appendix D.

 

History & Records—Please see Appendix E for written report

 

Marguerite Kearns was not able to deliver her report in person. The Clerk summarized it: Meeting needs a home for our archives. Several Quaker institutions provide options for us to digitize and deposit our records. IMYM records are held at Haverford. Paper copies would stay with us. This preliminary report is a forum for discussion. Meeting accepted the report with gratitude. A question followed about completeness of our paper records since we have turned to digital records as our main source.

 

Building Committee—Please see Appendix F for written report

 

The water leak has been fixed. The Committee is trying to work out a rebate with the city Water Department. A building inspector certifies that the roof of the Meeting House is in good condition. Several minor repairs are needed and will be done soon. Meeting is reminded of the Building Committee’s request for a re-roofing fund. Ross Pope will do several miscellaneous projects in December. Expenditures of about $7,000 to the end of the year, plus earlier work throughout the year, will be within 2013 estimates. Meeting accepted the report with Gratitude.

 

Peace and Social Concerns Committee—Please see Appendix G for written report, including links for more information.

 

Peace and Social Concerns met this morning. Pam Gilchrist and David Henkel were joined by David Murphy. Timothy Downing is in Africa with family.

 

Last Sunday Frances Salles presented a program on Creativity for Peace, a program to build relationships between young Palestinian and Israeli women which has a 10-year track record, remarkable stories, and exceptional work. Those gathered hope that congregations can support the program financially.

 

The Citizens Climate Lobby worked with the Santa Fe City Council and Mayor to pass a resolution calling for a federal revenue-neutral carbon fee and dividend program. The Council also supports resistance to approval of the Keystone XL Pipeline. Mayor Coss will introduce a resolution Dec. 11 to seek real cleanup alternatives for Los Alamos Lab’s Area G.

 

Interfaith Peace and Justice Network will provide Advocacy Training for People of Faith Nov. 23, supports the Santa Fe Jewish Film Festival and the Loving Kindness tour (relics from the historical Buddha), and supports the Santa Fe Community Coop.

 

A young woman Israeli conscientious objector will be coming to Santa Fe in January.

 

The verbal report was accepted with gratitude.

 

Report of Rebecca Henderson’s Plenary Address and Workshop for Arizona half-yearly meeting

 

Arizona Half-Yearly Meeting was attended by 90 people, 30 of whom were children. Rebecca presented the plenary address and a workshop, and worked with young friends. Pam Geyer and Greg Cliburn helped with the speech. Please ask Rebecca if you want a copy. The topic was Peacemaking, and how Quaker testimonies help us serve people in disasters in a calm, non-military way. Also, how we deal with conflict in our Meetings. Arizona’s Half-Yearly Meeting Endorsed Rebecca’s Traveling Minute, including appreciation of Rebecca’s participation, with gratitude and thanks from the Clerk.

 

Ministry and Counsel Committee—Please see written report in Appendix H

 

The report was read, and then discussed by Friends.

 

One Friend had attended a meeting at Los Alamos worship group about a month ago, along with 11 other people. Although this was the first meeting in quite a few months, the group is not totally inactive. Two members of Ministry and Counsel Committee recently visited the Las Vegas worship group and reported that all is well with this worship group. Pam Gilchrist reports that one Friend from Las Vegas has a different view of what is happening at the Las Vegas Worship Group. He says it meets once a month. He is grateful for David Henkel serving as liaison, and for the visit by Ministry and Counsel. He would be excited to feel part of acting with the world, and asks that Las Vegas be explicitly included in discussion of Good Works.

 

The mention of Quaker Quest in the report elicited some comments and questions. The Clerk explained that it involves visioning and strategic planning for Meetings, and how Meetings want to be seen in the community. Several friends are very interested in Quaker Quest. Having asked about it at FGC, they have received emails since. We need to put the energy of these people together to make it happen.

 

Meeting Accepted the report

 

Meeting Approved the Query suggested for Twelfth Month of 2013: “How do we inform ourselves about how our style of living affects the global economy and the environment?” (IMYM F&P p.141 Query #1)

 

Creation of a Care Coordinator position was introduced. Discussion ensued. This is not envisioned as a paid position or as a committee. It was suggested that it would be good to consider back-up for when the Care Coordinator would be out of town. The position will be considered at the next business meeting, so please read the details in the written report in Appendix G.

 

Meeting approved a Worship sharing, to be held in January 2014, to offer Friends another opportunity to listen to others’ feelings regarding vocal ministry and a format for sharing Joys, Sorrows and Concerns. There are many topics for future discussion: use of funds in the Spirit, care and responsibilities of Meeting and Worship Groups, Good Works, Future Planning Committee proposals, etc. Meeting asked Ministry and Counsel to look at all these commitments and at next business meeting propose a calendar for needed discussions.

 

A Friend suggested that one form of vocal ministry would be to have people who live out testimonies in their daily lives to share those testimonies with Meeting. At Regional people talked about the same idea.

 

Naming and Nominating Committee process and timeline

 

Meeting needs to discern the time line for approving members for Naming and Nominating Committees for 2014. It was suggested that M&C propose names for 2 or 3 people willing to serve on the Naming Committee to Business Meeting in December. Meeting will approve those names and suggest a time line for appointing the Nominating Committee and for completion of its work. Input needs to be obtained from Worship Groups as well as 9 and 11 a.m. meetings for worship.

 

Resident’s Report—written report available in Appendix I

 

The Resident Friend said he did much the same in October as he had September. The Guest Apartment was in use for 30 of 31 nights, bringing in a total of $1,360. For the month. Meeting accepted the report.

 

Clerk’s Report

 

The Clerk also did the same as in the previous month. He reminded Friends that he is behind on emails. Meeting accepted the report.

 

Meeting ended with a period of silence at 3:55

 

Respectfully submitted, Peggy Giltrow, Recording Clerk

 

 

 

APPENDICES

 

Appendix A—Treasurer’s Report

 


 

Santa Fe Monthly Meeting of Friends

 

Treasurer's Report, October 31, 2013

 


 

GENERAL FUND Income and Expense

 


 

Category


Meeting Administration

Budget

Year to Date

Under (Over)

Transfer to Emergency Assistance Fund

200.00

200.00

0.00

Transfer to Sufferings Fund

100.00

100.00

0.00

IMYM Assessment

4,000.00

3,850.00

150.00

IMYM Travel

200.00

0.00

200.00

Scholarships

2,500.00

2,468.00

32.00

Other

300.00

60.00

240.00

SUBTOTAL Meeting Admin

7,300.00

6,678.00

622.00

Program

FDS Staff


3,700.00


3,044.00


656.00

FDS Supplies

500.00

497.14

2.86

Childcare

100.00


100.00

Teen Programs

100.00


100.00

Young Friends

100.00


100.00

Adult Education

300.00

442.84

(142.84)

SUBTOTAL Program

4,800.00

3,983.98

816.02

Committees

Conscientious Objection


75.00



75.00

Finance

75.00


75.00

Future Planning

250.00


250.00

History

75.00


75.00

Library

75.00


75.00

Ministry and Counsel

75.00

50.00

25.00

Peace and Social Concerns

150.00


150.00

SUBTOTAL Committees

775.00

50.00

725.00

Good Works Quaker Concerns AFSC



800.00




800.00

AVP

400.00

400.00

0.00

FCNL

800.00


800.00

FWCC

150.00


150.00

Friends Journal

150.00

150.00

0.00

Friends Peace Teams

300.00


300.00

Nat. Religious Comm. Against Torture

100.00


100.00

Pendle Hill

100.00


100.00

Quaker Earthcare Witness

150.00


150.00

Quaker UN Observers

100.00


100.00

Right Sharing of World Resources

100.00


100.00

Western Friend

150.00

150.00

0.00

SUB-SUBTOTAL Quaker Concerns

3,300.00

700.00

2,600.00

Local Community

As Needs Arise


450.00



450.00

Adelante (Santa Fe Public Schools)

175.00

175.00

0.00

Bienvenidos Outreach

175.00

175.00

0.00

Community Farm

175.00


175.00

Esperanza

175.00

175.00

0.00

Food Depot

175.00

175.00

0.00

Interfaith Community Shelter Group

225.00

225.00

0.00

Interfaith Leadership Alliance

175.00

125.00

50.00

La Familia

100.00

100.00

0.00

New Mexico Repeal the Death Penalty

0.00


0.00

St. Elizabeth Shelter

225.00

225.00

0.00

Santa Fe Rape Crisis / Solace Center

175.00

175.00

0.00

Somos Un Pueblo Unido

225.00

225.00

0.00

Villa Therese Clinic

175.00

175.00

0.00

Youth Shelter

225.00

225.00

0.00

SUB-SUBTOTAL Local Community

2,850.00

2,175.00

675.00

SUBTOTAL Good Works

6,150.00

2,875.00

3,275.00

Meetinghouse

Advertising


600.00


468.40


131.60

Cleaning

1,200.00

918.52

281.48

Garden

3,000.00

699.71

2,300.29

Insurance

3,000.00

2,925.00

75.00

Supplies

600.00

379.06

220.94

Utilities

5,000.00

4,993.06

6.94

SUBTOTAL Meetinghouse

13,400.00

10,383.75

3,016.25

Transfer to Play Structure Fund (unbudgeted)


1,215.45

(1,215.45)

SSFQWG Meetinghouse Improvements

8,000.00

4,000.00

4,000.00

TOTAL EXPENSES

40,425.00

29,186.18

11,238.82

TOTAL INCOME


115,485.21


NET


86,299.03


 

Notes:

 

(a) Meeting does not include a projection of income in its annual budget.

 

(b) Meeting agreed to cover any shortfall in the Play Structure Fund out of the General Fund. (c) Meeting amended the budget to provide $8,000 in support to the South Santa Fe Quaker Worship Group for improvements to its meetinghouse.

 


 

FUNDS ACTIVITY, YEAR TO DATE Fund


Beginning Balance


Increase


Descrease


Net Change


Ending Balance

General

73,324.11

115,485.21

29,186.18

86,299.03

159,623.14

Maintenance

13,302.59

10,664.23

3,152.65

7,511.58

20,814.17

Adult Education

242.39

0.00

0.00

0.00

242.39

Emergency Assistance

138.00

14,725.00

13,200.00

1,525.00

1,663.00

Future Planning

1,080.41

0.00

0.00

0.00

1,080.41

New Meetinghouse

4,697.75

0.00

0.00

0.00

4,697.75

New Meetinghouse Bricks and Mortar

3,529.33

0.00

0.00

0.00

3,529.33

Olmstead (Conscientious Objection)

161.90

0.00

0.00

0.00

161.90

Play Structure

471.00

1,615.45

2,086.45

(471.00)

0.00

Sufferings

1,700.00

100.00

100.00

0.00

1,700.00

Turkle (Library)

344.76

0.00

0.00

0.00

344.76

Young (Garden)

250.00

85.00

0.00

85.00

335.00

TOTAL

99,242.24



94,949.61

194,191.85

BANK ACTIVITY, YEAR TO DATE Account

Checking


Beginning Balance

8,929.67


Increase

41,834.57


Decrease

49,246.24


Net Change

(7,411.67)


Ending Balance

1,518.00

Money Market A

8,459.75

104,834.65

11,000.00

93,834.65

102,294.40

Money Market B

13,302.59

14,229.23

6,024.07

8,205.16

21,507.75

CD A (Baumann Bequest)

56,614.64

264.30

0.00

264.30

56,878.94

CD B

6,475.33

25.77

0.00

25.77

6,501.10

CD C

5,352.47

31.30

0.00

31.30

5,383.77

Shares

107.79

0.10

0.00

0.10

107.89

TOTAL

99,242.24



94,949.61

194,191.85

 


 

Notes:

 

(a) Money received through the Baumann bequest is in the General Fund. It is tracked separately in CD A, which consists

 

(b) CD A matures May 13, 2014. CD B matures January 20, 2014. CD C matures November 17, 2013.

 

(c) Sale of the Camino Lejo land brought $99,119.57 into the General Fund on October 8. This money was deposited into the

 

Money Market A account.

 

FUNDS ACTIVITY, OCTOBER 2013

Fund


Beginning Balance


Increase


Descrease


Net Change


Ending Balance

General

62,341.16

103,119.49

5,837.51

97,281.98

159,623.14

Maintenance

19,917.11

2,498.85

1,601.79

897.06

20,814.17

Adult Education

242.39

0.00

0.00

0.00

242.39

Emergency Assistance

1,663.00

0.00

0.00

0.00

1,663.00

Future Planning

1,080.41

0.00

0.00

0.00

1,080.41

New Meetinghouse

4,697.75

0.00

0.00

0.00

4,697.75

New Meetinghouse Bricks and Mortar

3,529.33

0.00

0.00

0.00

3,529.33

Olmstead (Conscientious Objection)

161.90

0.00

0.00

0.00

161.90

Play Structure

0.00

0.00

0.00

0.00

0.00

Sufferings

1,700.00

0.00

0.00

0.00

1,700.00

Turkle (Library)

344.76

0.00

0.00

0.00

344.76

Young (Garden)

310.00

25.00

0.00

25.00

335.00

TOTAL

95,987.81



98,204.04

194,191.85

BANK ACTIVITY, OCTOBER 2013

Account


Beginning Balance


Increase


Decrease


Net Change


Ending Balance

Checking

815.23

8,987.07

8,284.30

702.77

1,518.00

Money Market A

3,659.53

102,634.87

4,000.00

98,634.87

102,294.40

Money Market B

22,683.97

4,423.85

5,600.07

(1,176.22)

21,507.75

CD A (Baumann Bequest)

56,841.57

37.37

0.00

37.37

56,878.94

CD B

6,498.96

2.14

0.00

2.14

6,501.10

CD C

5,380.67

3.10

0.00

3.10

5,383.77

Shares

107.88

0.01

0.00

0.01

107.89

TOTAL

95,987.81



98,204.04

194,191.85







 

Notes:

 

(a) Money received through the Baumann bequest is in the General Fund. It is tracked separately in CD A, which consists solely of Baumann bequest money.

 

(b) CD A matures May 13, 2014. CD B matures January 20, 2014. CD C matures November 17, 2013.

 

(c) Sale of the Camino Lejo land brought $99,119.57 into the General Fund on October 8. This money was deposited into the

 

Money Market A account.

 


 


 


 


INCOME SUMMARY


October 2013


YTD 2013


Unrestricted donations (General Fund)


$3,957.00


$15,755.50

Camino Lejo land sale (General Fund)

$99,119.57

$99,119.57

Meetinghouse use (Maintenane Fund

$181.00

$1,022.00

Guest apartment use (Maintenance Fund)

$2,315.00

$9,465.00

Donor-restricted (Maintenance Fund)


$151.00

Donor-restricted (Emergency Assistance Fund)


$14,525.00

Donor-restricted (Play Structure Fund)


$400.00

Donor-restricted (Young Fund)


$10.00

Book sales (Young Fund)

$25.00

$75.00

Interest

$45.77

$356.37












 


 

Appendix B—Proposed Budget for 2014

 

Santa Fe Monthly Meeting

Proposed Budget 2014

of Friends



GENERAL FUND Expense



Category


2014 Proposed


2013


Meeting Administration

Transfer to Emergency Assistance Fund



200.00



200.00

Transfer to Sufferings Fund

100.00

100.00

IMYM Assessment

4,000.00

4,000.00

IMYM Travel

200.00

200.00

Scholarships

2,500.00

2,500.00

Other

300.00

300.00

SUBTOTAL Meeting Admin

7,300.00

7,300.00


Program

FDS Staff



3,700.00



3,700.00

FDS Supplies

600.00

500.00

Childcare

100.00

100.00

Teen Programs

100.00

100.00

Young Friends

100.00

100.00

Adult Education

300.00

300.00

SUBTOTAL Program

4,900.00

4,800.00


Committees

Conscientious Objection*




75.00

Finance

75.00

75.00

Future Planning

250.00

250.00

History

75.00

75.00

Library

75.00

75.00

Ministry and Counsel

75.00

75.00

Peace and Social Concerns

150.00

150.00

Residence†

100.00


SUBTOTAL Committees

800.00

775.00


Meetinghouse

Advertising



600.00



600.00

Cleaning

1,200.00

1,200.00

Garden

3,000.00

3,000.00

Insurance

3,000.00

3,000.00

Supplies

600.00

600.00

Utilities

5,000.00

5,000.00

SUBTOTAL Meetinghouse

13,400.00

13,400.00


SSFQWG Meetinghouse Improvements



8,000.00

 


 

Good Works Quaker Concerns AFSC




800.00




800.00

AVP

400.00

400.00

FCNL

800.00

800.00

FWCC

150.00

150.00

Friends Journal

150.00

150.00

Friends Peace Teams

300.00

300.00

Nat. Religious Comm. Against Torture

100.00

100.00

Pendle Hill

100.00

100.00

Quaker Earthcare Witness

150.00

150.00

Quaker UN Observers

100.00

100.00

Right Sharing of World Resources

100.00

100.00

Western Friend

150.00

150.00

SUB-SUBTOTAL Quaker Concerns

3,300.00

3,300.00


Local Community

As Needs Arise



450.00



450.00

Adelante (Santa Fe Public Schools)

175.00

175.00

Bienvenidos Outreach

175.00

175.00

Community Farm

175.00

175.00

Esperanza

175.00

175.00

Food Depot

175.00

175.00

Interfaith Community Shelter Group

225.00

225.00

Interfaith Leadership Alliance

175.00

175.00

La Familia

100.00

100.00

New Mexico Repeal the Death Penalty

0.00

0.00

St. Elizabeth Shelter

225.00

225.00

Santa Fe Rape Crisis / Solace Center

175.00

175.00

Somos Un Pueblo Unido

225.00

225.00

Villa Therese Clinic

175.00

175.00

Youth Shelter

225.00

225.00

SUB-SUBTOTAL Local Community

2,850.00

2,850.00


SUBTOTAL Good Works


6,150.00


6,150.00


TOTAL EXPENSES


32,550.00


40,425.00

 


 

*Conscientious Objection Committee activities for 2014 will be funded directly from the Olmstead Fund.

 

†Residence Committee did not have a line item in the 2013 budget.

 


 

Appendix C—Request from Margy Willen

 

Margy Willen requests $200 to be given as a direct donation to the Kathmandu, Nepal, affiliate of Alternatives to Violence Project.  She has been invited to participate in a Friends Peace Teams project, Dec. 5-23, in Kathmandu and Pokhara, Nepal, and each team member is asked to raise money for both the local AVP group ($200) and for the Asia West Pacific Initiative of Friends Peace Teams ($500).  Margy is requesting $200 directly from Santa Fe Monthly Meeting, rather than going through the Good Works Committee because of the limited time to secure the donation.  The FPT project in which she will participate next month trains Nepali, Tibetan, and Bhutanese to offer AVP workshops and trauma healing workshops in refugee camps in Nepal.  

 

 [Please note that, if necessary, Margy will apply to Good Works in early 2014 for an additional donation.  Here's why:  All team members are expected to fundraise two thirds of their personal expenses (airfare, housing, etc.), but Margy has requested that she instead pay her own way and then raise funds for a scholarship to be given to a Nepali AVP facilitator for further international experience.]

 

Appendix D—Planning Committee Report

 

Planning Committee Report to Business Meeting

 

Committee Meeting of 2013.11.04

 

Santa Fe Monthly Meeting of the Religious Society of Friends

 


 

Attending: Frank Hirsch (presiding co-clerk), Philip Balcombe, Ford Robbins, Wyn Lewis, Rebecca Miles, John Kretzmann (committee recording co-clerk)

 


 

The committee opened with Silence at 5:30 pm at the Community Room, Oliver La Farge Branch Library, 1730 Llano Street, Santa Fe, NM.

 


 

The committee minutes from 2013.09.30 were approved.

 


 

John presented a report on Quaker lending and grant opportunities. The Friends Meeting House Fund of Friends General Conference is a mortgage pool for Friends meetings who are buying or building a meeting house. Directors of the Fund have developed guidelines and detailed checklists for financial and space planning. When an application is under consideration, the fund directors will arrange for a consultation visit with the planning committee and other interested Friends. Loans are repayable monthly for quarter at a fixed rate (currently 7%) for 15 years or less. The Fund will hold the mortgage on the property for the duration of the loan. Currently the fund has loans with 16 Meetings, ranging from $70,000 to $250,000, including Salt Lake City and Fort Collins Meetings in IMYM.

 


 

The Fund also provides small grants, generally $2,000 to $7,500, to improve worship, first day school and other community space facilities, or for energy audits and green improvements at “…Meeting(s) with modest resources.”

 


 

The Meeting House Trusts Granting Group of Philadelphia Yearly Meeting “…provides grants to aid in repair and construction of meetinghouses in active use for Meetings for Worship, Friends Libraries, Friends Schools, and Friends Homes for the Elderly.” The Samuel T. Jones Fund supports construction or renovation, not maintenance, and is intended to assist with unusual or unexpected expenses for which Meetings have been unable to budget. The Charleston Fund is for construction or renovation of meetinghouses within the United States, but outside of Philadelphia Yearly Meeting. Grants are not made for the full cost of the project and funds are distributed when the granted project is at least half completed. A grantee has two years after grant approval to request granted funds. Applications for grants are due February 15 or August 15.

 


 

A meeting of a couple of committee members with the trustees for the Alice Parrot Trust determined that use of back of their lot for parking in not feasible and that the Trust did not plan to sell any or all of the property in the future. Instead they are working to establish a weaving workshop facility in honor on Alice.

 


 

The committee continues to refine its Consideration for Parameters and Objectives document. The document is intended to serve as a guide for presenting the advantages and disadvantages of options to the Meeting. The committee will add permitting and legal requirements, such as limitations on title and the possible impact on relationships with Worship Groups to the list. The committee decided to begin to rank the various parameters and objectives in its next meeting.

 


 

Presentations on options to purchase certain properties for the Meeting and renovation of the existing Meetinghouse are being developed for presentation at a Meeting-wide gathering.

 


 

For possible property purchases, the committee recognizes that zoning considerations would come into play and, in residential areas, a special use permit from the City for religious assembly would be needed. Locations in flood zones would affect property insurance rates.

 


 

Following discussion, the committee agreed to make the following statement to Business Meeting: The Future Planning Committee alerts the Meeting that the majority of the Baumann and Camino Lejo funds may be needed for future building needs of the Santa Fe Monthly Meeting.

 


 

The meeting closed with silent worship.

 


 

Committee recording co-clerk, John Kretzmann

 


 

Appendix E— Report from Marguerite Kearns on Possible Storage Locations for Santa Fe Monthly Meeting Archives

 


 

Report to SFMM Business Meeting: November 2013

 


 

During mid September 2013 I sojourned at Pendle Hill and visited the Friends Historical Library at Swarthmore College and the Quaker collection at Haverford College. I met with Ann Upton at Haverford/ Pat O’Donnell and Susanna Morikawa at Swarthmore.

 


 

Both libraries are within ten miles of each other and during the academic year there is a shuttle bus going between both libraries. Both archives are busy with researchers and all the members of the library staffs are very supportive and friendly. Both libraries are suited to house our needs and staff members are responsive and would be available in the event anyone from SFMM needs to have access to our records in the future.

 


 

All records remain the property of the Monthly Meeting and if for some reason SFMM were to decide to house its records in some other archive in the future, this is possible. This is a preliminary report prior to the next step of SFMM allocating resources to move to digitizing our records for our own use to keep a copy handy.

 


 

There is some concern that since the SFMM records started being stored in digital form that we have not had a clear system of storing these in both digital and hard copy formats for the present day and the future. This is also true with other Friends Meetings, according to Ann Upton of Haverford, who is concerned that records can be lost or neglected. So this is an appropriate and timely time for SFMM to be planning our next steps.

 


 

The goal of my visit to Swarthmore and Haverford was to return to SFMM with a recommendation as to the best place to store our Meeting records --Swarthmore or Haverford College. Both Quaker libraries have plenty of traffic and contain many valuable and informative documents. Swarthmore has a file from SFMM in the very early days of its organization going back to 1941 with correspondence requesting the best way to start a Monthly Meeting with assistance from the American Friends Fellowship Council.

 


 

Haverford has IMYM records, and it seems appropriate to put the SFMM records within easy reach of the IMYM records. It doesn’t appear as if any other Meetings in IMYM have moved in the direction of storing their files on the East coast at either of these repositories. Both libraries would be equally suitable for SFMM records.

 


 

Several years ago IMYM contacted Haverford about digital and paper records. These records have now been organized and exist on a secure server. Access is limited to those on the college campus and others can have access as needed.

 


 

There is no single repository for all Quaker Meeting records nationwide, and they are scattered to reflect the schism between Orthodox and Hicksite Meetings, university (Guilford, Earlham, Whittier) and other collections. Today, cooperation between Quaker libraries is the trend. Librarians and archivists, of course, would prefer records to be at one location, but at the present time this is the framework we are working within.

 


 

Both Swarthmore and Haverford accept PDFa files which has become the standard to last over time. Some photocopiers and scanners can make PDFa files. With photography, 300 dpi is preferred. Both libraries love paper files so that they are available when needed. They honor restrictions on availability of records as long as a specific date is given when the files can finally be open for view. Few Meetings send records digitally. Whenever appropriate, the libraries stay in touch with clerks about updating records on a specific timetable. An article on Meeting records is in process for Friends Journal.

 


 

I am attaching two files giving the details about preparing records for either library.

 


 

Respectfully submitted,

 


 

Marguerite Kearns

 

November 17, 2013

 


 

Appendix F—Building Committee Report

 

SANTA FE FRIENDS MEETING

 

Building Committee Report

 

Eleventh Month 17, 2013

 


 

It appears that the water leak has been repaired. The roof inspection has been carried out with good results. We await the plumber’s return to do the kitchen drain cleanout. Various small projects are underway or near to undertaking.

 


 

WATER ISSUES. The committee met on October 28th to discuss progress on the water leak abatement and decide on a roof inspection. We were joined later in the meeting by Alan Rogers who had visited the city’s water department about requesting some financial relief from the water bills which peaked in the past several months. Once we get confirmation that our water bill is back to an expected level, we’ll visit the department to submit a form Alan provided and discuss a financial adjustment. At such a future meeting, we will also discuss the sewer line misalignment following their work on a main water line break performed in August in the street directly opposite our driveway.

 


 

ROOF MATTERS. The roof inspector (James Mowres for future reference) found that the main meetinghouse roof is in good condition and will not require replacement for a few years. He identified the need for several minor repairs and we have asked him to do those repairs, including adding more gravel cover for the garage roof. We await his return to do that work. Given his more extensive examination of the roof while doing these repairs, we will ask his estimate of the cost of re-roofing when that need becomes apparent. He limits his work to inspections and repairs so we would expect he would have a range of costs for complete re-roofing.

 


 

Our request for the finance committee to create a re-roofing fund to avoid sticker shock for paying outright some $20,000 for a new roof will likely appear again at the future threshing session which deals with long term plans for the recent large donations. Our re-roofing of the ramada some three years ago cost $6,000.

 


 

MISCELLANEOUS PROJECTS. In early December, we expect that Ross Pope will undertake the nine or so small tasks around the meetinghouse which include enhancing handicapped access, improving the entrance gate, adding a fireproof door to the FDS room’s storage closet, etc. He is currently on a trekking expedition to Nepal and we may ask him to add another task to his list: a trip report on his experiences on the slopes of Mt. Everest.

 


 

Members and attenders may notice several exterior window sills are covered with wide brown tape. This is a temporary cover to protect bare wood. Routine scraping of old paint layers ahead of repainting revealed more extensive work is needed beyond simply applying a primer and top coat. This additional work includes adding wood hardener and filling cracks to the older window sills. Several of the ramada windows may also require this additional treatment.

 


 

The planned painting of a guide line for parking in the garage which reminds drivers to allow wheelchair space has been completed by a volunteer. Several bricks were painted on the driveway outside of the garage and those bricks will be returned to their previous condition to maintain the original appearance of our Canyon Road landscape.

 


 

EXPENDITURES. The past several month’s water/sewer-related expenditures have been about $2,500. Some $4,500 will likely be spent before the end of the year with the multiple jobs by Ross Pope, roof inspection and repairs, drain cleanout, and possible addition of a water meter dedicated to the drip irrigation system. We expect a partial rebate from the water department, perhaps during the current financial year, perhaps in 2014. The total of about $7,000 along with earlier work throughout the year is in line with our estimated expenditures for 2013.

 


 

Friends are reminded that these expenditures are covered by the donations received from use of the meetinghouse, primarily the guest apartment and not by personal donations unless earmarked for the maintenance account.

 


 

Respectfully submitted by David Giltrow, convener

 


 

Appendix G—Peace and Social Concerns Committee Report

 

2013-11-17 Peace and Social Concerns report to Worship with Attention to Business

 

Attending: David Henkel & Pam Gilchrist

 

On Nov. 10, P & SC invited Friend, Frances Salles, to present a program on the Santa Fe-based organization Creativity for Peace: http://www.creativityforpeace.com. Frances is the organization’s development person. Creativity for Peace trains young Palestinian and Israeli women to partner as leaders in their communities by breaking down barriers of anger and prejudice, facilitating friendships, and inspiring action to promote peace.

 


 

Creativity for peace holds a two-week camp for young Palestinian and Israeli women here in Santa Fe each summer. C for P also support and work with these young people when they go back to their communities.

 


 

Our resident, David Murphy, attended the gathering and offered to connect Frances with Scandinavian Meetings and funders who have worked with this issue for many years. Those gathered to hear about the inspiring work of C for P would like to see both our Quaker Meeting and the congregations in our larger community support this project.

 

Tim Downey is our liaison with the Citizens Climate Lobby. Although he is in Africa now, we can report that the CCL successfully worked with both the City Council and Mayor Coss and passed, by a vote of 7 to 1 a resolution calling for a federal revenue-neutral carbon fee and dividend program. Santa Fe became the third city in the country to pass such a resolution. http://www.santafenm.gov/DocumentCenter/View/43314
(The screen on page 1 (of 11) is blank due to the way this loads on your computer: please scroll down to see the resolution.)


 

Also, Santa Fe City Council passed a resolution respectfully requesting that President Obama deny the permit application by TransCanada to construct the Keystone XL tar sands pipeline.

 

The Santa Fe City Council strongly supports public expression of resistance to approval of the Keystone XL Pipeline, up to and including peaceful, nonviolent and dignified expressions of civil disobedience. http://www.santafenm.gov/CivicAlerts.aspx?AID=3071

 

Finally, Mayor Coss, working with Nuclear Watch NM, introduced a resolution that demands that Los Alamos National Laboratory (LANL) not rule out alternatives to their so-called “cleanup” plan for Area G, the Lab’s largest radioactive waste dump. For years LANL has proposed to simply “cap and cover” and permanently leave one million cubic meters of radioactive and hazardous wastes buried forever. Mayor David Coss will ask the Santa Fe City Council to approve his resolution to seek real cleanup alternatives at their December 11th meeting. http://www.santafenm.gov/documentcenter/view/43358

 

Mayor Coss is also chairman of the Regional Coalition of LANL Communities that lobbies Congress for increased Lab funding. Yesterday he introduced his resolution to the Regional Coalition as well.

 

PLEASE NOTE: This resolution comes up for a vote on Dec. 11; it is vital to fill the room with supporters for this resolution.

 

Early in the new year, Peace and Social Concerns will partner with Good works to provide a presentation on both the secular and Quaker organizations supported by Santa Fe Monthly Meeting.

 

Peace and Social Concerns will work with the IPJN to provide a venue in January or February for a visiting Israeli conscientious objector to tell her story.

 

This month the Interfaith Peace &Justice Network brings the following items to our attention; information is posted on the Kiosk in the library:

 

Saturday, Nov. 23, 8:30-11:30 at the UU Church - Advocacy Training for People of Faith. Breakfast provided, donations gratefully accepted. RSVP to Kitty Sherlock – kcsherlock43@yahoo.com

 

See the brochure on the Santa Fe Jewish Film Festival and The Loving Kindness Tour, Dec. 5-8, the tour presents an exhibition of relics from the historical Buddha.

 

See a fact sheet on the Santa Fe Community Coop. The Santa Fe Community Coop is seeking members.

 

Appendix H—Report by Ministry and Counsel Committee

 

November 2013 Report to SFMM by Ministry & Counsel Committee

 


 

M & C met on November 3. Attending were Carolyn Sigstedt, Allen Winchester, Margy

 

Willen, Karen Kuranz and Jan-Willem Jansens. Carolyn clerked and Allen was recording

 

clerk.

 


 

Observations on the Spritual Life of our Worship Groups:

 


 

Canyon Road: 11 a.m.: Attendance has improved and visitors continue to come.

 

Some recent meetings have been totally silent, while others have included vocal ministry.

 

9 a.m.: A core group of about 7 persons attends regularly as well as visitors.

 


 

South Santa Fe: 6 to 8 or more persons continue to meet weekly at a members home,

 

while remodeling continues at the Calle Esenada house. Remodeling has been delayed

 

due to continual changes required by the City (most recently lowering an existing fence

 

to 3 feet and extending the turn-around-area for handicapped access.) Plans have

 

been changed to reflect these requests and it is hoped a building permit will be issued.

 

The group is grateful that SFMM has granted their request for financial help.

 


 

Las Vegas: Two members of M & C recently visited the Las Vegas Worship Group,

 

which meets twice a month at Werner Mullerʼs home and twice a month at a Unitarian

 

site. Silent worship includes the presence of a candle for the Unitarians. Some of the

 

Quakers in the group would welcome a stronger Quaker process/identity for the group.

 

The group's cohesion is defined as much by their activism as by their spirituality. Some

 

interest was expressed about how they might have a voice in allocation of Good Works

 

money if they are making contributions to SFMM.

 


 

Tres Piedras: Friends continue to meet twice a month in space provided by Mary

 

Wyse.

 


 

Taos Clear Light Group: This group meets twice a month, but we have not had any

 

recent reports about it.

 


 

Las Alamos: This worship group is inactive at this time.

 


 

Espanola: A group of Friends are meeting here. This group is not under the care of

 

the SFMM, because it is just getting started.

 


 

M & C has begun talking about what “under the care of the SFMM” means. We are asking

 

liaisons or representatives from the worship groups to meet with us at our December

 

8, M & C Meeting to discuss this. Also, we are discussing ways for worship groups to

 

participate in providing information for the annual State of the Meeting Report.

 


 

Query for December: How do we inform ourselves about how our style of living affects

 

the global economy and the environment? (Faith and Practice, page 141 Query #1.)

 


 

Greeters & Closers: Karen and Carolyn will share these tasks in November and December with Jan-Willem helping if needed.

 


 

Friends Under the Care of the Meeting: M & C discussed needs and concerns for six

 

Friends this month.

 


 

Name: Coordinator of Care Requests

 

Purpose: To respond to needs of individual members, primarily physical and emotional

 

needs.

 

Need: Currently, such member needs are the responsibility of SFMMʼs Ministry and

 

Counsel Committee. This responsibility very often overwhelms the committeeʼs focus

 

and energy, giving short shrift to the committeeʼs other responsibility of attention to the

 

spiritual well-being of the Meeting. Despite the strong desire to offer Friendly support

 

for all members and attenders no matter the individualʼs needs or resources, M&C has

 

also concluded that SFMM cannot provide assisted living care or professional-level

 

counseling or long-term care or financial management.

 

Scope of responsibilities: The Coordinator would respond to needs not by providing

 

the caregiving, but by organizing care and/or providing information about services available outside the Meeting. These examples help explain the intended scope:

 

· 1) Should a member need help with transportation or meals, the Coordinator would

 

first determine the extent of the request; then the Coordinator would seek help from

 

within the Meeting or, if the need is long-term or extensive, connect the member with

 

Santa Fe Ride or Kitchen Angels.

 

· 2) Should a member’s family turn to the Meeting for help with assisted living-type

 

care (e.g., ongoing personal care or ongoing overnight care), the Coordinator would

 

provide a list of local facilities and other pertinent services.

 

· 3) Should a member ask the Meeting for emotional support during a troubled time,

 

the Coordinator could, as appropriate, organize occasional visitations or put the member

 

in contact with counseling services or form a clearness committee.

 

We recommend this position be approved by the Meeting for Business. If it is accepted

 

M & C will use the Weekly Digest and Monthly Newsletter to “advertise” the position.

 


 

Joys, Sorrows & Concerns Experiment: M & C members corresponded by email regarding our recent experiment and came up with the following conclusions and recommendation summarized by Jan-Willem:

 

1. A few Friends have informally and formally informed M&C that they regret the

 

termination of the JSC section at the end of our meetings for worship. However, there

 

have not been a significant number of people with explicit responses or feedback. It is

 

unclear whether the limited feedback could/should be interpreted as consent with the

 

current situation (i.e., no JSC at end of worship).

 

2. It appears that the number of vocal ministry sharings and JSC sharings have diminished during the months of September and October; we wonder whether Friends

 

feel discouraged to share vocal ministry messages and JSC.

 

3. M&C agreed earlier this year to organize a worship sharing about Friendsʼ feelings

 

and needs regarding vocal ministry in order to evaluate the experiments held during

 

the past year.

 

Given these three observations, M&C recommends that a worship sharing be held in

 

January 2014 to offer Friends another opportunity to listen to othersʼ feelings regarding

 

vocal ministry and a format for sharing JSC.

 


 

Education Committee: Sara Gmitter has agreed to serve as scheduler for Religious/

 

Adult Education activities in 2014.

 

Workshops:

 

Kabarak Call for Peace & Eco Justice: Jan-Willem will steward two sessions in February

 

or March, which include a presentation of a video about Tim de Christopher and a presentation

 

of the Global Warming Express youth group.

 

This Land is Your Land: This workshop has been renamed Roots of Injustice, Seeds of

 

Change: Toward Right Relationship with Americaʼs Native Peoples. The Boulder Quaker

 

Meeting and Paula Palmer are creating a draft minute repudiating the Doctrine of Discovery and supporting implementation of the UN Declaration on the Rights of Indigenous Peoples, for consideration at 2014 IMYM. M & C will consider this workshop in

 

December.

 

Steve Chase or Parker Palmer Spiritual Study Group or Groups: There has been some

 

interest expressed about these topics. The thought is to have an initial interest meeting

 

and see if Friends are interested in forming an ongoing study group or groups.

 

Quaker Quest: M & C is considering this as a future program.

 

Our next M & C Meeting is 1:30 p.m. December 8, instead of December 1.

 



 

Appendix I—Resident Friend’s Report

 


 

Resident Friend’s Report for 10th Month, 2013 (11th Month Business Meeting)

 


 

The Resident Friend was of service to the Meeting for a total of 57 and ½ hours during 10th Month: 39 ½ hours on Meeting business (plumbing issues, smoke alarm issues, cleaning, trash and recycling, collecting & distributing mail, answering e-mails and phone calls, sweeping sidewalks, doing laundry, buying supplies, committee meetings); 11 hours on the guest apartment (meeting with Kathleen Burke, speaking with guests, answering e-mails, cleaning, doing laundry, buying supplies); and, 7 hours on the garden (weeding, pruning, reconfiguring the compost system, researching winter garden tasks). The men’s AA group continues to use the meeting space on Monday evenings from 6 to 7:30 p.m.; they have moved indoors now that it’s darker and cooler outside. A new group—Subud, an invitation-only, spiritual meditation group—has begun using the meeting room on Tuesdays from 6 to 7:30 p.m. A third group made inquiries about the rental of meeting space but, so far, has not made a reservation.

 

Guest apartment occupancy: 30 nights out of a possible 31 nights

 

Income from guest apartment: $1360.00

 


 

Appendix J—First Day School Report

 

(These notes were not presented during Business Meeting. While they are not yet accepted, they are presented because they pertain to this month)

 


 

FDS Committee Meeting – Sunday November 10th at 9:30 

 

Present: Ariel Harrison, Marty Carroll, Rebecca Miles, David Murphy, Beverley Weiler, James Hogan. 

 

Meeting started with a moment of silence. 

 

(1)    We started with a brief discussion of FDS budget request which was needed for the upcoming business meeting.  It was agreed by those present that the current budget is sufficient and appropriate for FDS and we would request the same for the coming year. 

 

(2)    We followed with a general discussion with David Murphy, who is interested in helping our the FDS program and perhaps working with some of the older kids.  We identified two different issues/needs:

 

-challenge of keeping the middle school kids (not quite pre-teen) engaged / ways to help them transition through middle childhood

 

- teen/pre-teen children – could offer to help try to connect with them – maybe a quarterly meeting focused for them (trip to the coffee shop for more open discussion) 

 

There were concerns about this being done by one person only – It was noted that there should always be two adults present when working with children (this could be a parent etc) based on our insurance policy.  

 

There is a need to know what either group would be most interested in / find the most engaging – it was noted that past discussions with older kids found they did not want FDS to be one more structure programs or time commitments.  From summer Quaker camp – having the kids clerk the meeting or having an intergenerational worship sharing group led by kids / topic selected by them (that are not too serious – rose/thorn/rose model was used) was successful. 

 

One of the other things noted was that Quaker Camp allowed children to connect with other Quaker kids their age and feel part of a larger group – following on this one idea that was raised was a field trip to the Albuquerque Meeting so we could engage with our Quaker neighbors. 

 

(3)    FDS curriculum ideas / map out dates of the rest of the year given the upcoming holidays etc.  – general outline was

 

a.       Quaker testimonials related to Life of Jesus next two weeks

 

b.      Nov 24 would be thanksgiving related

 

c.       Dec 1st Hanukah

 

d.      Dec 8th – xmas cards (could be printed as part of the donation below – Rebecca to look at Shutterfly for this)

 

e.      Dec 15th – prep for following week (songs/play) – wrap gifts (could include gently used toys donated from FDS kids) from meeting for donation to interfaith shelter or Adelante (Beverley and Ariel to look into this) – or donations for Typhoon relief

 

f.        Dec 22nd   - intergeneration event – signing or play

 

g.       Dec 29th

 

h.      Jan 5th – three kings

 

i.         Jan 12 – return to like of Jesus

 

(4)    No problems were noting in moving from the 2nd Sunday to the 4th Sunday for our meetings so the next FDS meeting will occur on the 4th Sunday of January – January 26th at 9:30 am.

 


Document Actions