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March 2010 Newsletter

Letter to Friends

Newsletter of the Santa Fe Monthly Meeting of the Religious Society of Friends


Third Month 2010

 

Calendar of Events

 

Meeting for Worship at the Meetinghouse, 630 Canyon Road is held every Sunday at 9:00 a.m. and 11:00 a.m. First Day School is during the 11:00 a.m. Meeting. Singing is at 10:00 a.m. each Sunday.

The South Santa Fe Worship Group holds Meeting for Worship every Sunday at 10:30 a.m. on the top floor of 1730 Camino Carlos Rey.


Sunday, 3/7 - 9:15 a.m. Ministry and Oversight; 12:30 p.m. Potluck and FCNL priorities discussion
Sunday, 3/14 – 10:10 a.m. Discussion in the Library
Sunday, 3/21 - 12.30 p.m. Meeting for Worship for Business
Sunday, 3/28

The Monthly Query for the 3nd month, 2010

 

"How do we welcome people into the meeting community?"

 

Announcements

 

Mar. 3, (Wednesday) People for Peace meets the first Wednesday of the month, at 7 pm. Meetings are held at the Commons Co-Housing, 2300 W. Alameda St.

March 7, during meeting’s potluck, FCNL priorities discussion led by Steve and Joan Spencer

March 12, The Annual Women's Gathering will be held Friday, March 12th at Bettina Raphael's home starting at 6:00pm.  As usual Friends and their friends are invited to join us and bring a food contribution to the Taco Potluck and an open heart to the worship sharing that follows the meal.  More details will be posted soon.  For information, please call Bettina Raphael at 988-2487 or Mary Ray Cate 989-1630.

March 14, The topic for our Second Sunday discussion group is Eldering.  The two articles for consideration are available next to the bird house in the Library.  The articles are:  A Case for Eldering and Discipline (Herb Lape, FJ April 2009) and Remarks on the Subject of Eldering (FGC article by Linda Chidsey.)  Questions can be directed to Pamela Geyer (984 - 0377) or Howard Shulman (984 - 9908).

Mar. 17, 5:30 PM SOUP, BREAD AND FRIENDS - Everyone is welcome (do bring your friends and family!) at this tradition held the third Wednesday of every month during the cooler months of the year. The atmosphere
is warm and the food is extraordinary. The main menu includes soup, bread and tea. You may contribute food but is not required. There is no charge. Please join us at the Quaker House, 1730 Camino Carlos Rey #209.

Mar. 18, 2010 Friends in the Arts [FITA] will meet on the 3rd Thursday of the month, at the Canyon Road Meeting House at 6:00 pm.  Creative people welcome.

SAVE THE DATES: April 6, 2010 3rd annual Miriam’s Song Women’s Seder offers an inter-faith opportunity to share a seder meal, dance, sing & enjoy a common spiritual event with the Temple Beth Shalom community. Please call 988-1470 or see letter posted in the library.

April 3 to 5th, 2010 Quaker Women’s Spring Retreat will be held at the Norbertine Retreat Center in southwest Albuquerque. The theme will be “What do we bring to our communities and what do we get? How do we create and maintain this community?” Contact Rebecca Henderson for more information.

April 17-19th New Mexico Regional Meeting at Quaker House will focus on worship and the appointment of positions for the Yearly Mountain Meeting. Queries to be considered are: How we can work more effectively within the communities that surround our Monthly Meetings? Are there things that get in the way of our participation in local service? What Friends among us are working within local community organizations? How can we strengthen and support that work? Contact Rebecca Henderson for more information.

Members are reminded to go to www.fcnl.org for current action information from the Friends Committee on National Legislation.

South Santa Fe Quaker Worship Group: Quaker House, 1730 Camino Carlos Rey #209 Santa Fe NM 87507 (505) 471-2288. Meeting is held in a rust-red building on the short end of Camino Carlos Rey, northwest of Cerrillos Road. Worship is every Sunday at 10:30 a.m. Welcome!

 

Send comments or suggestions to Marcy <marcypompei@comcast.net>.

 

Santa Fe Monthly Meeting of Friends, Meeting for Worship for Business, 21st day of Second Month 2010

Present: Steve Spencer, Mary Ray Cate, David Henkel, Martha Davis, Rebecca Henderson, Greg Cliburn, Pamela Geyer, Peggy Giltrow, Elliott Skinner, Michael Simon, Jennifer Wellington, Jesse Bertron, Bettina Raphael, Helen Corneli, David Giltrow, Kathleen Burke, Wyn Lewis, Beverly Busching, Irene Webb, Carolyn Stephenson, Philip Balcombe, Bob Gaines (Clerk), Marguerite Kearns (Recording Clerk).

The Meeting for Worship for Business started at 12:40 p.m. with silence in the meeting room at 630 Canyon Road, Santa Fe, New Mexico.

 

Bob Gaines read the following advice from Faith and Practice which was a reminder about Friends’ decision making:

 

“How well do our meetings for business lead to a corporate search for and revelation of the Light?” Page 120, Faith and Practice (IMYM, 2009).

 

The bylaws adopted by the Meeting for the Corporation require that any change in the bylaws be approved first by the Meeting. Since the acting president of the Corporation, Philip Balcombe, intended to propose a change in the bylaws, the business meeting was convened first to seek approval to amend Bylaw Three to allow members of Santa Fe Monthly Meeting, who are automatically members of the Corporation, to opt out of Corporation membership if they choose to do so.

 

The change in the bylaws was proposed in part because a member of the Meeting had submitted her resignation from the Meeting because, among other reasons, she did not want to be a member of a corporation. Kathleen Burke questioned whether the decision of one member required a change in the Corporation bylaws and requested that the minutes note that she stood aside on the proposed change.

 

Friends agreed with amending Bylaw Three so Meeting members could opt out of Corporation membership.

 

At 12:49 p.m., the Meeting for Worship for Business was temporarily suspended by Clerk Bob Gaines so the Meeting of the Corporation could begin.

 

Philip Balcombe, as acting Corporation president, opened the Corporation meeting with a moment of silence at 12:50 p.m. He polled those present and determined the existence of a quorum.

 

State statute requires a minimum of two Corporation officers to sign reports. Philip Balcombe indicated his willingness to serve as Corporation President for one year. Marguerite Kearns said she would serve as Corporation Secretary for three years.

 

Friends approved the appointment of Marguerite Kearns and Philip Balcombe as Corporation secretary and president respectively.

 

The third item on the Corporation agenda was the proposed transfer of the title to the Camino Lejo property from the Title-holding Trustees to the Corporation. Some Friends were uncertain about the difference between the Title-holding Trustees and the trustees who have had the responsibility of monitoring the Olive Rush bequest. Until the creation of the Corporation in January 2010, Santa Fe Monthly Meeting of Friends did not have sufficient legal identity to hold title, so a title-holding trust was created in 2008 to take title to the gift of the Camino Lejo property. Bob Gaines, Jennifer Wellington and Marguerite Kearns were appointed as the title-holding trustees.

 

The original trustees monitoring the Olive Rush bequest of 630 Canyon Road, appointed in 1962, were Sylvia Loomis and Joe Paul, who served until 1995. Since 1995 Elliott Skinner, David Henkel, and the sitting clerk served as trustees.

 

Considerable dialogue indicted there was no unity on the proposed transfer of title to the Corporation. The concerns included the tax implications for the property donor as well as SFMM and the possibility that the agreement may have to be re-negotiated between the donor and SFMM.

 

Acting on behalf of the trustees, Bob Gaines withdrew the proposed title transfer, as there was need to accomplish it until the issues raised were resolved.

 

Friends approved the Corporation's initial report to the State of New Mexico.

 

Friends approved the bylaw amendment to allow SFMM members to opt out of the Corporation if they choose to do so.

 

The meeting of the Corporation adjourned at 1:15 p.m. and the Meeting for Worship for Business resumed.

 

Friends approved the minutes of the Meeting for Worship for Business in the First Month of 2010 with the following correction: that Ken Winston Caine's name is not hyphened.

 

(1.) The Report of the Trustees of the Olive Rush bequest:

 

The report of the Olive Rush trustees, included in the Appendix to these Minutes, recommends "laying down the trusteeship and transferring its responsibility for the physical property" to the Corporation. They also "recommend that Meeting appoint a small group of Friends to serve in the manner of a 'Watching Committee' to assist Meeting in abiding by the spirit of the 1962 agreement and, in the words of the 1995 report of the ad hoc committee, 'to adopt the longest view or perspective: to balance the needs of the Meeting with the intent of Olive Rush, neither to take precedence over the other.'" The trustee's report, the 1962 agreement, and the 1995 report are available on the web site (sf.imym.org). We will take up the report at a future business meeting after members and attenders have had time to review the documents.

 

(2.)Spiritual Retreats and other Events:

 

Martha Davis and Wyn Lewis are working with Ministry and Oversight to coordinate a retreat on September 24-26, 2010 facilitated by Karen Stewart of the Durham, NC Meeting and Friends General Conference.

 

A Quaker Buddhist Retreat on May 14-16, 2010 will be facilitated by Steve Smith, who has presented this program at Pendle Hill and is the author of a Pendle Hill pamphlet “The Quaker and the Zendo.” The cost per participant will be $20 because Steve is not requesting a honorarium, and his costs will be minimal if the Meeting allows use of the guest apartment.

 

Friends approved the use of the guest apartment to house Steve Smith during the Quaker Buddhist retreat and to accept donations to cover participant scholarships, if necessary.

 

The Alternatives to Violence (AVP) program in New Mexico has now expanded to the men’s state prison after serving the upstate women’s prison for some time. Although originally created by Friends to serve New York State prisons, the program has expanded nationwide and internationally. It no longer has the formal association with Friends. Friends have a significant involvement in New Mexico, however, and they believe AVP strongly reflects Quaker values and deserves SFMM’s support.

 

The AVP workshop for the broader community will be held May 28-29, 2010. Participants recommended that Santa Fe Monthly Meeting sponsor the event. The projected cost for the program for participants is expected to be about $30.

 

Friends approved the sponsorship of AVP’s community workshop and support from SFMM.

 

(3.) Future Committee Report

 

Bettina Raphael gave a brief oral report for the Committee, which has "concluded that, for the time being, it has fulfilled its mandate to explore and document various options and concerns regarding the physical property needs of the Meeting. The Meeting has not indicated nor has the Committee concluded a clear way forward at this time. Given the uncertainties still attached to the land use on Camino Lejo, to the future direction and relationship of the South Santa Fe Worship Group, and to the limits imposed by the current economic climate, we propose a slow approach allowing the Meeting to sit on and consider these issues until a way opens. In the meantime, the Committee will work to clarify some practical issues such as property taxes, documents of ownership, and potential options for the Camino Lejo property." The Clerk asked the Committee to meet with the donor of the Camino Lejo property to determine whether changes in the agreement were needed.

 

(4.) Treasurer’s Report

 

Treasurer Greg Cliburn reported that SFFF has received seven percent of budgeted donations. The bills have been paid and the spending for Good Works will be delayed until the committee meets later this year. Greg thanked all concerned because SFMM has paid its bills and met all commitments.

 

(5.) Finance Committee Report

 

The Finance Committee recommended changes in the approved budget to reflect savings from the reduction of the IMYM annual assessment for 2010. The proposed changes would better address the goals of Good Works and would result in a projected deficit of $265 in 2010.

 

Friends approved the budget as amended and moving AVP to Broader Quaker Concerns.

 

The Treasurer's Report is included in the Appendix to these Minutes, as is the Finance Committee report; the amended Operating Budget for 2010 is posted at sf.imym.org.

 

(6.) Ministry and Oversight

 

The Ministry and Oversight Committee recommended accepting the resignation of Eliza Packard, who is attending the Unitarian Church and has found a spiritual home there. The full report for Ministry and Oversight can be found in the Appendix to these Minutes.

 

Friends accepted the resignation of Eliza Packard as a member of SFMM.

 

The query for March will be:

"How do we welcome people into the Meeting community?"

(7.)Recorder's Report

 

The Recorder Beverly Busching presented the SFMM census which IMYM requests every other year. Santa Fe Monthly Meeting has 66 resident members and 23 non-resident members, in addition to one sojourner member. There are seven elementary age young people and four of middle age in First Day School, in addition to 70 attenders of some regularity.

 

(8.) Nominating Committee

 

Jesse Bertron gave the first reading of two names for Ministry and Oversight who are replacing two former members mid term: John Kretzmann and Alan Rogers.

 

Friends accepted the report of the Nominating Committee. Discussion followed about whether to skip the second reading so the two new individuals could begin serving immediately. Friends decided to follow the normal procedure so that all would have time for thoughtful consideration of the nominations.

 

(9.) Should the Yearly Meeting support opportunities for service?

 

Most meetings' responses to the Fall Queries indicated that they believed the Yearly Meeting should support service in some form. Since the Yearly Meeting laid down the Joint Service Project last June, it no longer has a service program, and unless meetings request it, there will be no money for supporting service in the 2011 budget to be approved in June. The IMYM Clerk will ask the business meeting in June to appoint a committee to consider service. That committee would presumably make its report at the 2011 Annual Gathering, but the earliest any program approved then could begin would be in 2012. We will return to this issue at the March business meeting.

 

(10.) The Intensive Journal Program

 

Kathleen Burke reported that the Progoff Intensive Journal Workshop had a surplus of over $800. After all the financial obligations were met, the balance of $225 was donated to the Meeting. Thirteen individuals attended the first part of the workshop program; thirteen attended the second part; and ten participated in the final session. Five participants were from SFMM.

 

(11.) Resident’s Report

 

Resident Kathleen Burke reported that the guest apartment was filled only six days during the prior month. She was away part of the prior month and Jessie Cross filled in. She expressed her pleasure in serving SFMM and appreciation for her efforts was expressed by business meeting participants.

 

Friends accepted the report on the Intensive Journal Workshop and the Resident’s Report.

 

Announcements

 

Steve and Joan Spencer will host a discussion about priorities for FCNL on March 7 during potluck.

 

The topic for the Second Sunday discussion group to be held in the Meeting House at 10 a.m. on March 14 is Eldering. The two articles for consideration, available next to the bird house in the Library, are:  A Case for Eldering and Discipline (Herb Lape, FJ April 2009) and Remarks on the Subject of Eldering (FGC article by Linda Chidsey.)  Questions can be directed to Pamela Geyer (984- 0377) or Howard Shulman (984- 9908).

 

Clerk Bob Gaines is soliciting feedback in order to compile the State of the Meeting report. We will have a discussion during the April 4 potluck.

 

The Meeting for Worship for Business in the second month of 2010 concluded with silence at 2:45 p.m. 

 

Respectfully submitted,
Marguerite Kearns
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APPENDIX TO THE MINUTES: Contents

 

(1.) The Report of the Trustees responsible for attending to the bequest by Olive Rush

(2.) Treasurer's Report

(3.) Finance Committee Report

 

========================

 

(1.) Recommendation to the Santa Fé Monthly Meeting of Friends by the Trustees of the Olive Rush Bequest

 

The Trustees responsible for attending to the bequest by Olive Rush to the Santa Fé Monthly Meeting of Friends - Elliott Skinner, David Henkel, and sitting Clerk Bob Gaines - recommend that Meeting revisit the nature of the trusteeship and its responsibilities.

 

The 1962 agreement between Olive Rush and the Santa Fé Monthly Meeting created a Board of Trustees to 'administer the premises and property', including guaranteeing their upkeep and maintaining the premises “as a memorial to Olive Rush and to her father and mother….”

 

The current trusteeship succeeding the original arrangement was recommended to Meeting in the March 28, 1995 report of the ad hoc committee convened for that purpose. The recommendations on the “successor trusteeship' include abiding by the spirit of the 1962 agreement and balancing the needs of the Meeting with the intent of Olive Rush. Subsequently adopted by Meeting, the arrangement has worked reasonably well. The trustees have periodically expressed their opinions to Meeting on proposed physical modifications to the Meetinghouse for enclosing the portal; creating an entryway through the zaguan (garage space) to make entrance more accessible; and clarifying the terms of Olive Rush's will and the 1962 agreement between her and the Meeting regarding the transfer of the property. They have also voiced concerns about the liability of Meeting members related to the property.

 

Now that the Santa Fé Monthly Meeting has decided to incorporate itself under New Mexico statutes, the new Board of Directors will assume administrative responsibility for the physical property of the Meeting in support of its worship and witness. Consequently, the Trustees recommend laying down the trusteeship and transferring its responsibilities for the physical property to the Board of Directors of the incorporated entity. We further recommend that Meeting appoint a small group of Friends to serve in the manner of a “Watching Committee” to assist Meeting in abiding by the spirit of the 1962 agreement and, in the words of the 1995 report of the ad hoc committee, “to adopt the longest view or perspective: to balance the needs of the Meeting with the intent of Olive Rush, neither to take precedence over the other.”

The committee should comprise Friends with a solid understanding of the origins and evolution of the Meeting and who are seasoned in the deliberative manner of Friends.

 

(Signed)

Elliott Skinner David Henkel Bob Gaines

 

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(2.) Treasurer's Report For January 1 to January 31, 2010

Prepared February 20, 2010

 

 

31 Jan 2010
31 Jan 2009

General Fund donations to date

1,642
955

Percentage of budgeted donations received

7%
3%

General Fund expenses to date

920
3,416

Percentage of budgeted expenses paid

4%
11%

 

 

 

Maintenance Fund donations to date

140
610

Percentage of budgeted donations received

2%
6%

Maintenance Fund expenses to date

425
92

Percentage of budgeted expenses paid

2%
1%

 

 

 

Total cash in bank
29,317
20,938
Checking
13,830
1,474
Money market
3,914
1,964
CDs (3 and 6 month)
11,473
17,400
Share
101
101

 

 

 

General Fund
11,191
6,573
Maintenance Fund
14,884
10,579
Olmstead Fund
162
162
Sufferings Fund
1,400
1,200
Turkle Fund
583
778
Adult Education Fund
600
372
Young Fund
120
120
New Meetinghouse Fund
377
1,155

 

Note: The general fund / checking account received $625 in January for the convenience of the Intensive Journal Workshop; we will be receiving and disbursing further money and for this purpose. This money is not reflected in general fund donations and expenditures. However, it is reflected in bank and fund balances.

 

=============================================================

 

(3.) Finance Committee Report to Business Meeting of 2/21/10

 

The Finance Committee met on Feb. 5. Jesse Bertron, Lee Carter, Greg Cliburn and Peggy Giltrow were pleased to welcome new member Marcy Pompei. Jennie Crystle was unable to attend.

 

The Good Works Committee recommended that the 2010 budget be amended to use savings from the reduction of the IMYM annual assessment for 2010 in two areas, scholarships and AVP. After a good deal of discussion, the Finance Committee recommends to Meeting that the following amendments be made to the 2010 budget:

 

$300 be added to the scholarship line, for a total of $1,500.

$250 be added to the AVP line, for a total of $400.

(In each case, the addition returns the line to the 2009 total)

Meeting had agreed in January to add $250 to the AFSC line (for a total of $1,000) to help with relief for Haiti.

 

These three changes would result in a projected budget deficit for 2010 of $265.

 

We also recommend that AVP be moved from “Local Community Needs” to “Broader Quaker Concerns."

 

The rest of the committee meeting was spent discussing possible fund-raising ideas, one of which will be presented to Meeting in March. The annual internal audit will be conducted in March.

 

Respectfully submitted,

Peggy Medina Giltrow, convener

Finance Committee

 

 

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