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December 2010 Newsletter

Letter to Friends

Newsletter of the Santa Fe Monthly Meeting of the Religious Society of Friends

 

Twelfth Month 2010

 

Calendar of Events

 

Meeting for Worship at the Meetinghouse, 630 Canyon Road is held every Sunday at 9:00 a.m. and 11:00 a.m. First Day School is during the 11:00 a.m. Meeting. Singing is at 10:00 a.m. each Sunday.

The South Santa Fe Worship Group holds Meeting for Worship every Sunday at 10:30 a.m. on the top floor of 1730 Camino Carlos Rey.


Sunday, 12/5 9:15 am M&O; 12:30 p.m. Potluck and discussion "How do we care for one another?"
Sunday, 12/12 10:10 am 2nd Sunday Discussion
Sunday, 12/19 12:30 pm Meeting for Worship for Business
Friday, 12/24 5:30 pm  Candle light meeting for worship
Sunday, 12/26

 

The Monthly Query for the 12th month, 2010

 

"In what ways do we welcome diversity of culture, language, and expressions of faith in our monthly meeting, yearly meeting, and the World Community of Friends?"

(IMYM Faith and Practice, queries on Mutual Care, page 125)

 

Announcements

 

Dec. 1 – People for Peace meets the 1st Wednesday of the month at 7 pm. Meetings are held at the Commons Co-Housing, 2300 W. Alameda St. Questions to Linda Hibbs, 983-3906.

Dec. 12 – The Second Sunday Journal Discussion will be Taber's Third Door to the Meeting for Worship;  The Door Within. Copies of this article can be found next to the Bird House in the Library.  Everyone is joyfully invited to attend.  This topic grew, as did the previous one, out of our previous consideration of The Gathered Meeting.  We will begin promptly at 10:10 and end at 10:50.  Friends are enthusiastically encouraged to contribute Friends Journal articles they find meaningful for future consideration.  If you have any questions, please call Pamela Geyer (984 -0377) or Howard Shulman (984 - 9908.) 

Dec. 24 – Christmas Eve Canyon Road Farolita lightning: 4:00 pm  Young people gather at Meetinghouse to set up and light farolitos and luminario (bonfire). 5:30 pm  Candle light meeting for worship. All are welcome and please bring friends.

Refreshments will be available.  Donations of tamales, hot cider, etc. would be appreciated.  The meeting room will be decorated with non-juniper greenery.  If you have a question or would like to volunteer to help with any of this please call Mary Ray at 989-1630.please see Mary Ray Cate should you be interested in assisting with the meeting house’s participation in the Farolita walk on Canyon Rd.

Envision Santa Fe is a community program to address homelessness: Things are proceeding as planned with one of our families already in permanent housing.  A meeting on Nov. 19 with the other family concentrated on mentors, coordinating committee and the family getting to getting to know each other, housing needs, and their 2 year plans.

We have received $900 in donations toward our hoped for $1,000 total contribution.  We are off to a good start, thanks for all your support! Donations may be made to "Interfaith Leadership Alliance" and may be mailed to 630 Canyon Rd. or left at the meetinghouse.

The next meeting for potential mentors and/or volunteers is set for December 7,  6-8pm  at Christ Lutheran Church, pizza dinner will be provided. Please rsvp to Kathleen if you are interested in attending kathleenb39@gmail.com.  Continue to look for postings as to needs of our families as they arise.  Kathleen Burke

SUBSCRIBE TO WESTERN FRIEND MAGAZINE TODAY! Eight issues a year, jam-packed with articles, art, photos and stories by and about Friends you know (Western Friend is supported by IMYM, NPYM, and PYM). $25 to subscribe through WesternFriend.org, or organize a group subscription through your Meeting: $25 for groups 5-19 (see Bob Gaines). Request a free sample copy: editor@westernfriend.org. Western Friend has a special holiday offer for you: Order a copy of Marge Abbott's To Be Broken and Tender: A Quaker Theology for Today and get Enlivened by the Mystery: Quakers and God for just $10 ($5 off!). Marge's story has been hailed as 'destined to become a classic of Quakerism' and 'A book Friends of all persuasions have been waiting for.' Enlivened features the art and writing of over fifty Quakers in the West, responding to the query, 'How have you experienced the Divine?' Both are great gifts for any Friend in your life! Order online at WesternFriend.org/books.

Members are reminded to go to www.fcnl.org for current action information from the Friends Committee on National Legislation.

South Santa Fe Quaker Worship Group: Quaker House, 1730 Camino Carlos Rey #209 Santa Fe NM 87507 (505) 471-2288. Meeting is held in a rust-red building on the short end of Camino Carlos Rey, northwest of Cerrillos Road. Worship is every Sunday at 10:30 a.m.

Please send newsletter comments or suggestions to Marcy Pompei @ <marcypompei@comcast.net>.

Meeting for Worship for Business, 22nd day of the Eleventh Month 2010

Present: Bob Gaines (Clerk), Marguerite Kearns (Recording Clerk), Peggy Giltrow, Rebecca Henderson, Pete Gardiner, John Kretzmann, Philip Balcombe, Allen Winchester, Rebecca Allahyari, David Henkel, Carolyn Stephenson, Ted Pomeroy, Pam Gilchrist, Rebecca Cecil, Pam Geyer, David Giltrow, Alan Rogers, S. Judith Gaff.

The Meeting for Worship for Business started at 12:30 p.m. with silence in the meeting room at 630 Canyon Road, Santa Fe, New Mexico.

Bob Gaines read the following advice from Faith and Practice which was intended for Friends to consider: "Those who speak in meetings for business are advised to feel free to express their views but to refrain from pressing them unduly, avoiding contentiousness, obstinacy, and the urge to control. Seek the leadings of the Light and admit the possibility of error. A ‘third way’ may be needed in order for Truth to emerge and a sense of the meeting to be reached." - IMYM Faith and Practice, p. 120.

(1.) Minutes: The minutes for the Tenth Month were approved by Friends.
(2.) Finance Committee: Friends accepted the Finance Committee Report and approved the recommendation of the committee for an emergency assistance fund. Members and attenders may donate directly to the Emergency Assistance Fund, but we are encouraged to give first to the Meeting's General Fund to meet our operating costs and then to donate to specific funds and projects. Fund balances are carried over from year to year while unspent money in the annual budget line items disappears at the end of the year. Copies of the Finance Report and the Emergency Assistance Fund procedures and guidelines are included in the Appendix to these Minutes.

(3.) Treasurer’s Report: Friends accepted the report presented by treasurer Greg Cliburn (see the Appendix for the monthly report and the 2011 draft budget). The Meeting's income and expenditures are about where they should be in the tenth month, primarily due to donations from a few individuals. The Maintenance Fund, which receives income from the guest apartment and use of the meeting house, is healthy. Expenditures for Good Works are on schedule.

(4.) The proposed 2011 Budget: There will be an increase in First Day School expenditures to hire extra support to work with infants and very young children. The Communications Committee line item was decreased since only only 25 copies of the newsletter are printed and 21 mailed. There is a 15% increase in the proposed Good Works budget for 2011 (the 2010 Good Works budget was 48% lower than in 2009). A request was made to include Envision Santa Fe in the 2011 budget (the Meeting approved participation in August).

As Friends discussed the proposed Good Works budget, some expressed concern about asking more from Meeting while others felt that if Friends knew of an ambitious Good Works budget they would give more generously. Two persons felt that in these hard times we should consider reducing our support to Broader Quaker organizations (such as FCNL and AFSC) to give more to local organizations, while others expressed concern that we maintain support to national organizations, as we are their core donor base. There was confusion as to the financial well being of the Broader Quaker organizations.

The Good Works committee was asked to: 1. Present to Meeting a proposal for how the "As Needs Arise" appeals will be assessed; 2. Present to Meeting an assessment of how the National/Broader Quaker organizations are faring in dire economic times; and 3. Solicit further input from those at Meeting as to where Good Works donations might be given.

The budget as proposed would mean a deficit of about $2,700. In order to fully fund the operating budget and Good Works, the treasurer estimates we need to receive an average of $300 per member (we have 91 members). We will continue our consideration of the 2011 draft operating budget and Good Works at the December 19 Meeting for Worship with Attention to Business.

(5.) Naming Committee: Steve Spencer, Pam Geyer and David Henkel put forward the names of three individuals to serve on this committee: Jamie Gagan, Wyn Lewis, and Marguerite Kearns. The business meeting will consider these recommendations in December.

(6.) Ministry and Oversight: The membership of Ted Pomeroy was agreed to and warmly approved. Friends accepted the proposed query for the Twelfth Month. The monthly report for M&O, included in the Appendix to these minutes, was accepted.

Query: "In what ways do we welcome diversity of culture, language, and expressions of faith in our monthly meeting, yearly meeting, and the World Community of Friends?" (IMYM Faith and Practice, queries on Mutual Care, page 125).

(7.) Christmas Eve: Pam Gilchrist will contact Mary Ray Cate about coordinating the holiday meeting for worship on Christmas Eve. A concern about greenery that causes an allergic reaction was noted.

The Meeting for Worship for Business for the Eleventh Month of 2010 ended at 2 p.m. with silence.


APPENDIX TO THE MINUTES FOR THE ELEVENTH MONTH:

(1.) Finance Committee Report to Business Meeting of 11/21/10

The Finance Committee met on Nov. 10. Greg Cliburn, Simon DeDeo and Peggy Giltrow were present. Marcy Pompei was unexpectedly called out of town. The committee missed her wisdom, and the caring practicality which Lee Carter brought to our deliberations in the last 18 months.

Most of the meeting was spent dealing with the draft operating budget for 2011. The committee appreciated the responses of committee conveners as we dealt with individual line items. Thanks to the Good Works committee for providing their part of the budget, and for presenting Meeting with the opportunity to discuss how much we are prepared collectively to commit to helping those in need in our local community and in the larger Quaker world. The draft budget is provided separately for Friends to consider.

Rising costs for operating expenses and an increase in Good Works spending mean that we are presenting a deficit budget. If Meeting agrees to the proposed draft, we must find a way to energize our Meeting community to support that budget, through increased donations or in some other manner. If each member could give $300 in unrestricted donations to Meeting in 2011, we would be very close to the needed amount. In these difficult times, some people will not be able to give that much, but some will be able to give more.

We suggest that if Meeting agrees to try to fund the proposed budget that we would prorate Good Works donations to organizations during the year, and finish donations equally at the end of the year, depending on what has actually come in. In other words, we would budget in hope and spend based on reality.

The Finance Committee asks Meeting to approve the establishment of an Emergency Assistance Fund. Wording to describe the fund and its relation to the Emergencies line item in Good Works is provided on a separate sheet. The Finance Committee will continue its work to describe each designated Meeting fund and present the descriptions to a business meeting after the beginning of the new year.

Respectfully submitted,

Peggy Giltrow, convener

Emergency Assistance Fund – draft, 8/18/10; revised 11/14/10

The purpose of Santa Fe Monthly Meeting of Friends Emergency Assistance Fund is to provide money to meet emergency needs arising in people lives. In most cases, these are people who are members or attenders of the Meeting, and whose situations are known. Requests are confidential.

Emergency Assistance Fund money comes from donations received for the fund, along with $100 added to the Fund with every new budget year. The Emergencies line item in the Good Works budget is funded from the Emergency Assistance Fund.

Procedure—non-member or non-attender: The treasurer provides the resident with a petty cash fund of $50 to provide emergency assistance to someone who may need immediate help if other resources for help are not available. The resident may find it useful to seek advice from a previous resident or a Meeting member. The resident maintains a record of the disbursements from this fund and requests replenishment via the Treasurer from the Emergencies line item as required.

Procedure—member or attender: Requests for money from the Emergencies line item should be made to the Meeting Clerk or the Clerk of M&O, in writing. The Meeting Clerk and the Clerk of M&O will determine in consultation with the convener of the Finance Committee what assistance can be offered and whether it is appropriate to offer it as a loan rather than a gift. Attention will be paid to what other community resources may be available to meet the requested need. The committee of three, considering all these factors worshipfully in the manner of Friends, may grant up to $300 for an individual request.

As the Emergencies line is depleted during the year, Meeting may be asked to authorize further spending (a budget increase). If there is money in the Emergency Assistance Fund the budget increase can come from there. If the Emergency Assistance Fund is depleted requests will be made to Meeting for individual designated donations to build it up again.

(2.) Draft 2011 Operating Budget

Proposed 2011 Budgeted 2010 2009 2008

Operating Income
Donations 24500 24500 30743 27123
Transfer from AE Fund* 250 383
Transfer from Turkle Fund** 200 200
Transfer from Olmstead Fund*** 100 100
Transfer from New Meetinghouse Fund**** 0 300

Total Operating Income 25050 25483 30743 27123

Operating Expenses
Transfer to Emergency Assistance Fund 100
Transfer to Sufferings Fund 100 100
FDS staff 3380 3120 3120 2080
FDS supplies 500 500 500 200
Young Adult Friends 0 25 100 0
*Adult Education 750 783 233 100
Subscriptions for library 100 120 120 140
**Library books 200 200 25 0
Communications 250 400 800 350
***Conscientious Objection 100 100
Earthcare 25 25 25 25
Finance 100 150 150 200
Garden 750 750 500 750
History 25 25 25 25
M&O 100 100 100 25
Peace & Social Concerns 100 100 100 100
****Future Planning 500 500 200 2000
Cleaning 1020 1020 1400 1296
Insurance 2600 2350 2300 2200
MH supplies 800 720 840 840
Utilities 4500 4200 4500 4500
Advertising 450 400 400 400
IMYM travel 50 50 50 50
Miscellaneous 100 100 100 100
Subtotal 16600 15838 15588 15381

Good Works 11150 9910 15155 11160

Total Expenses 27750 25748 30743 26541

Difference (2700) (265)

Proposed 2011 Budgeted 2010 2009 2008
Good Works
IMYM Assessment 3185 3185 4230 4410
Our Own Community
Emergencies 350 100 400 400
Scholarships 1500 1500 1500 1200
Sufferings 100 100 100 100
Subtotal 1,950 1,700 2,000 1,700
Broader Quaker Concerns
AFSC 1000 1000 750 750
Alternatives to Violence Project 400 400 400 300
FCNL 600 600 600 600
FWCC 150 150 150 150
Friends Journal 100
Friends Peace Teams 300 300
Pendle Hill 100 100 100 100
QEW 150 150 150 150
QUNO 100 100 100 100
RSWR 100 100 150 150
Subtotal 3,000 2,900 2,400 2,300
Local Community Needs
As Needs Arise 540 0 600 475
Adelante - SF Public Schools 125 100 300
Bienvenidos Outreach 125 100 300
Community Farm 125 100 300
Esperanza 175 150 400 200
Faith at Work 225 200 500
Food Depot 175 150 400 150
Interfaith Community Shelter Group 225 200 500
Interfaith Leadership Alliance 125 125 125 125
La Familia 75 50 100 100
New Mexico Repeal the Death Penalty 0 500 500
Open Hands 225 200 500 300
St. Elizabeth Shelter 225 200 500 300
Santa Fe Rape Crisis Center 125 100 300 100
Somos Un Pueblo Unido 225 200 500 300
Villa Therese Clinic 175 150 400 200
Youth Shelter 125 100 300
Subtotal 3,015 2,125 6,525 2,750

Total Good Works 11,150 9,910 15,155 11,160

(3.) Treasurer's Report For January 1 to October 31, 2010

 

31 Oct 2010

31 Oct 2009

General Fund income to date

$19.912

$18,503

Percentage of budgeted income received

81%

59%

General Fund expenses to date

$20,932

$23,020

Percentage of budgeted expenses paid

81%

74%

 

 

 

Maintenance Fund income to date

$8,745

$9,182

Percentage of budgeted income received

97%

92%

Maintenance Fund expenses to date

$15,624

$6,864

Percentage of budgeted expenses paid

82%

69%

 

 

 

Total cash in bank

$20,551

$18,938

Checking

$7,404

$3,501

Money market

$1,431

$3,908

CDs (3 and 6 month)

$11,614

$11,429

Share

$101

$101

 

 

 

General Fund

$8,546

$3,317

Maintenance Fund

$8,629

$12,378

Olmstead Fund

$162

$162

Sufferings Fund

$1,500

$1,400

Turkle Fund

$583

$583

Adult Education Fund

$242

$600

Young Fund

$200

$120

New Meetinghouse Fund

$688

$377


Notes: (a) $600 was spent in October toward the good works budget, following the Good Works Committee’s specific recommendations reported to the July business meeting. The recommended $250 payment to AFSC was delayed until November. (b) $100 was transferred from the General Fund to the Sufferings Fund as budgeted. (c) $100 was transferred from the Adult Education Fund to the General Fund as budgeted, and another $283 was transferred as directed by the September Business Meeting to cover a budget increase in expenses for adult education from $500 to $783.

(4.) Ministry and Oversight Committee Report to Business Meeting 2010_11_21

M&O met in the first day room on first first day, eleventh month 2010, at 9:15 am. Attending were Alan Rogers, Pam Gilchrist, Rebecca Henderson, Bob Gaines (ex officio), John Kretzmann, Joan Spencer and Martha Davis.

The committee decided that John Kretzmann and Alan Rogers will temporarily serve as co-Clerks of the committee, while Martha continues with medical treatment and until she is able to resume as Clerk.

In a discussion of the spiritual well-being of the Meeting, the need to improve the connections between adults and children in the meeting was raised. Also the possibilities of encouraging more people to attend business meetings and other gatherings, including intergenerational gatherings were discussed. One idea was to encourage the newly reconstituting Peace & Social Concerns committee to hold an intergeneration gathering to discuss the work of the committee. A meeting to present the homeless project that the Meeting has taken on recently is another possible venue as are camping trips next year.

Ted Pomeroy brought written reviews and comments from the Meeting retreat and the retreat follow-up discussion. Many of the concerns raised have to do with care for one another in meeting.

Ted saw the retreat as a call to be attentive, raising the following questions. What does each of us bring to Meeting? How do we support each other? How do we share the care of each other? He also noted the suggestion to give more time between the two Meetings for Worship on First Days to allow for events easily attended by attenders at both meetings. (It was later noted that attendance at the Discussion group that meets between Meetings for Worship on second First Days was variable and that perhaps that having only forty minutes available helped to focus the discussions.)

Some discussion followed, including the ideas of setting up a committee for caring and worship sharing groups. Some committee members felt that the work of caring by the M&O committee was not highly visible in the Santa Fe community of Friends and suggested exploring ways of making that work more visible while honoring the need for confidentiality. The committee reviewed the status of individuals in the meeting who are or may be in need of care and support and made plans for contact.

In order to keep up with its workload, the committee met a second time on 11/15 at Quaker House at 7 pm, with the same people at the meeting on 11/07 attending. In that meeting the following items arose.

Proposed Query for 11th Month, 2010

Committee members agreed to present to Business meeting the following query for 12th month, "In what ways do we welcome diversity of culture, language, and expressions of faith in our monthly meeting, yearly meeting, and the World Community of Friends?" (IMYM Faith and Practice, queries on Mutual Care, page 125).

Other Matters of Concern

The committee continued its discussion about how best to bring the work of M&O to the attention of members. Ideas raised included informing the Meeting of the role of M&O at rise of Meeting for Worship and how we can direct people to where they might find assistance; the importance remaining aware of what we as a committee and as individuals are capable of and can take on; and conducting a "threshing session" or discussion on how the care of individuals occurs in the Meeting.

The committee agreed to host a discussion group at potluck on 12/05 titled "Caring for One Another," convened by Alan Rogers.

The committee also agreed to to host a meeting-wide discussion on the IMYM fall Queries at the potluck on 01/02/2011, with Bob Gaines and Rebecca Henderson convening. The full queries can be found at http://sf.imym.org/business/2010imymqueries. Briefly stated they are:

1. Should IMYM create a directory of individuals, and how should it be used?

2. Would your Meeting favor starting Yearly Meeting on Tuesday instead of Wednesday, so that Yearly Meeting gains an extra day?

3. What can IMYM do for monthly meetings? How could there be more back and forth between IMYM and monthly meetings?

The Clearness Committee for Ted Pomeroy's application for membership, consisting of Margy Willem, Alan Rogers, Rebecca Henderson, and David Giltrow, met on 11/10/2010 and recommended to M&O, and M&O in turn recommends to Business Meeting, that Ted Pomeroy be warmly welcomed to membership.

Regarding the Worship Groups under its care, the following is reported: Los Alamos has been having difficulty lately finding host homes for worship; community space for the Taos Worship Group has become available for Meeting for Worship; and 9 AM Meeting for Worship at Canyon Road is thriving. Werner Muller has agreed to serve as liaison with SF Monthly Meeting for the Las Vegas Worship Group. John Kretzmann will serve as contact in Santa Fe for Werner and the Las Vegas Worship Group.

The M&O committee will continue to hold a second meeting in the month when needed to complete the work of M&O. Friends are invited to continue to bring concerns to the committee on first First Days of the month at 10:15 am.

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