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September 2009 Newsletter

Letter to Friends

 

Newsletter of the Santa Fe Monthly Meeting of the Religious Society of Friends

 

Ninth Month 2009

 

Calendar of Events


Meeting for Worship at the Meetinghouse, 630 Canyon Road is held every Sunday at 9:00 a.m. and 11:00 a.m.  First Day School is during the 11:00 a.m. Meeting.  Singing is at 10:00 a.m. each Sunday.

The South Santa Fe Worship Group holds Meeting for Worship every Sunday at 10:30 a.m. on the top floor of 1730 Camino Carlos Rey.

Sunday, 9/06/09 - 9:15 a.m. Ministry and Oversight Committee; 12:30 p.m. Potluck
Sunday, 9/13/09 -
Sunday, 9/20/09 - 12.30 p.m. Meeting for Worship for Business
Sunday, 9/27/09 - 

The Monthly Query for the 9th month, 2009

 

"How do we ask for assistance in responding to our individual leanings?"


Announcements

Members are reminded to go to www.fcnl.org for current action information from the Friends Committee on National Legislation.  That page will also provide access links to many specific topics as well as a way to get on their email list.  Thanks, Steve & Joan Spencer

South Santa Fe Quaker Worship Group:  Quaker House, 1730 Camino Carlos Rey #209 Santa Fe NM 87507 (505) 471-2288. Meeting is held in a rust-red building on the short end of Camino Carlos Rey, northwest of Cerrillos Road, Worship is every Sunday at 10:30 a.m. Welcome!  

Sept. 2, 2009 (Wednesday) People for Peace meets the first Wednesday of the month, at 7 pm. Meetings are held at the Common Co-Housing, 2300 W. Alameda St.

Sept. 19, 2009 (Saturday)  AFSC New Mexico "People of the Land" -  from 2-4 p.m at the South Santa FE Workshop Group space at 1730 Camino Carlos Rey.

The innovative and nationally-recognized work of our AFSC program with historic communities and with immigrant farmers in Albuquerque's South Valley, and with the Good Food Network in northern New Mexico will be on display. There will be a chance to sample some of the farming products and for people to learn about how they can contribute!

Sept. 24, 2009 Friends in the Arts [FITA] meets every fourth Thursday of the month, at the Canyon Road Meeting House at 6:00pm.  Creative people welcome.

FRIENDLY SIXES is back!  If you haven't already done so, please ADD OR ARRANGE your name to your self-selected group, (hopefully with folks  you don't yet know), by OCTOBER 1, 2009.  Please see the FRIENDLY SIXES cork board in the LIBRARY.

Send comments or suggestions to Marcy <marcypompei@comcast.net> or Bob <gaines@comcast.net>.

Minutes of Business Meeting for Worship:


Santa Fe Monthly Meeting of Friends, 16th day of Eighth Month 2009

Present:  Pamela Geyer, Helen Corneli, Guthrie Miller,  David Henkel,  Mary Ray Cate, Emma Rogers, Alan Rogers, David Giltrow, Peggy Giltrow,  Philip Balcombe, Kathleen Burke, Jean Malcolm, Bettina Raphael, Rebecca Henderson, Martha Davis, Greg Cliburn, Bob Gaines (Clerk), Marguerite Kearns (Recording Clerk).

The Meeting started at 12:38 p.m. With silence.

Clerk Bob Gaines set a tone for business meeting by reading from the IMYM Faith and Practice, page 119:

"Friends way of conducting business is of central importance to the very existence of the monthly meeting. It is the Quaker way of living and working together; it is the way that creates and preserves a sense of fellowship in the meeting community. Friends must be mindful to conduct the business meeting as a meeting for worship with a concern for business. Those present help the meeting by exercising a spirit of wisdom, forbearance, and love. The right conduct of business meetings, even in routine matters, is a vital part of the worship experience. Individuals submitting themselves to the corporate revelation of Truth forms the basis of Friends approach to unity."

(1.) Minutes: Friends approved the minutes for the Seventh Month with the following notations and additions: the omission of the Nominating Committee report in the minutes of the July business meeting and the intention to include them in August; and that a local group called Friends in the Arts has been formed and it has been affiliated with the Fellowship of Quakers in the Arts, an international group. Friends in the Arts meets on a monthly basis, has approximately eight members and attenders participating, and they exhibit their work in the corner of the Meeting portal.

(2.) Future Planning: Bettina Raphael presented  a revised agreement about the gift of land which is intended to simplify and provide maximum flexibility for the Meeting.

Friends agreed to approve the new agreement and to ask the current officers of the Meeting to sign the new agreement. The Trustees of the Title-Holding Trust are also asked to sign the new agreement. The Clerk is authorized to have a lawyer review the new agreement, and, if necessary, prepare and have recorded any documents affected by the changes in the new agreement.

See the Appendix following these Minutes for Guthrie Miller's letter clarifying the intent of the revised agreement. In summary, the conditions of zoning have been met in a R1 zone for a Meetinghouse, although covenant restrictions require agreement of neighbors. A good faith committed effort will be continued to work with the neighbors.

Discussion emphasized the importance of referring to the South Santa Fe worship group by its legal name: South Santa Fe Quaker Worship Group, Inc. which became incorporated in July of 2007.

(3.) Issue of Incorporation: Friends accepted the report of the Ad hoc Committee on Incorporation. (See http://sf.imym.org/ for a complete report.) Friends agreed to ask Peggy Giltrow, Rebecca Henderson, and David Henkel to continue as a committee and to invite others to join them if appropriate. The committee is asked to prepare a first draft of articles of incorporation and by-laws, including 1) provisions to distinguish between officers of the Meeting and officers of the corporation, 2) provisions for the role(s) in the corporation of Meeting members and attenders, and 3) any other provisions helpful to our deliberation on incorporation. If appropriate, the committee is asked to report also on reasons for and against incorporation that may become evident as they proceed. The committee is asked to present the draft articles and bylaws at the October business meeting. If the response to the first draft indicates the Meeting is inclined to proceed, the committee is asked to consider comments from Friends about appropriate modifications, and, if necessary, arrange for legal review, and then to prepare a final draft for the Meeting to accept or reject at the November business meeting.

Friends asked the ad hoc committee to present the advantages and disadvantages of incorporating as a non-profit entity under New Mexico statutes presented its initial report, which can be found in he Appendix to these Minutes. Anyone with concerns about what to include in the articles and by-laws, about pros and cons for incorporation, or interest in becoming a member of the committee, please contact David Henkel:  davidhenkel@comcast.net or 466-2019.

(4.) Nominating Committee: Friends accepted the report of the Nominating Committee as amended with thanks. Friends also agreed that the Future Planning Committee become a standing committee and that the Fellowship Committee coordinate the Friendly Sixes. Friends also asked M&O to consider assuming responsibility for proposing names for the contacts for worship groups as well as names for the Naming Committee.

See Appendix at the end of these Minutes for a full report from the Nominating Committee.

(5.) Treasurer's Report: Friends accepted and approved the Treasurer's Report.

(6.) Ministry & Oversight: The M&O Report, accepted and approved by Friends, including agreement to arrange an opportunity to discuss the role of spoken witness in Meeting.

See http://sf.imym.org/ for the entire M&O Report. The query for the eighth month is: "How do we ask for assistance in responding to our individual leadings?"

(7.) Garden Committee: A proposal will be presented next month.

(8.) Building Committee: The report will be presented at the September business meeting.

(9.) Resident's Report: The month of July showed a total of 92 hours worked by the Resident, guest apartment occupancy of 29 out of 31 days, and $855 as the guest apartment income.

A fund-raiser for AFSC will be held September 19, 2009, 2-4 p.m. At the South Santa Fe building.

The meeting ended with silence at 2:30 p.m.

The minutes of Business Meeting for the Seventh Month are respectfully submitted by Marguerite Kearns, Recording Clerk.

ADDENDUM TO MINUTES OF BUSINESS MEETING: Eighth Month, 2009

509 Camino Lejo
Santa Fe, NM  87505
16-August-2009

Business Meeting
Santa Fe Meeting of Religious Society of Friends 630 Canyon Road
Santa Fe, NM

Dear Friends,

The purpose of this letter is to elaborate on the agreement between myself, as donor, and the Santa Fe Friends Meeting (630 Canyon Road), to transfer ownership of a plot of vacant land (lot 115W-B, Northeast corner of Old Pecos trail and Camino Lejo) to the Meeting. The purpose is to describe in general terms my intent in the gift.  Recall that the transfer of ownership initially begins with a six-year period of joint ownership ending on December 31,  2014, and only after this date becomes sole ownership by the Meeting.

In general the donor has donated the land to the Santa Fe Meeting to improve the life and facilities of the Meeting and thus to enhance its ability to work in support of Quaker values and goals in whatever way the Meeting decides is best.  However, the donor would like the gift to function as a seed for some new growth, rather than sustaining old growth.  The donor hopes to be involved in the Quaker process for making decisions about the development and use of the property.

The donor's first preference is this land be available as a building site for a future meetinghouse that would better serve the expanding needs of Santa Fe Friends than the present meetinghouse on Canyon Road.  In order for this to happen a restrictive covenant on the property deed must be overturned, which will require the agreement of the immediate neighbors.  The donor would like to see a good faith committed effort on the part of the Meeting to win over the neighbors to the idea of a meetinghouse.  [The immediate neighbors as follows: to south-508 Camino Lejo, Ursulo and Carlotta Ortiz, 983-8462; to east-631 Camino Lejo, Keith Schneider, 989-5062; diagonally to northeast-637 Camino Lejo; diagonally to southwest-First Baptist Church of Santa Fe].  If the meetinghouse is built, the donor would like to see certain aesthetic characteristics of the neighborhood preserved; for example, dark night sky, no curbs and sidewalks, natural vegetation, and natural parking surfaces rather than paving.

If the Meeting, after a sustained effort, decides that it cannot use the land for a meetinghouse, the donor intends that the Meeting have the freedom to sell the land, but requests that the Meeting carefully consider the reasons for this sale and the use of the proceeds.  The donor intends that this gift will be a seed for some new growth that expresses Quaker values and goals.  This new growth could have many forms, some of which we may not be able to imagine at this time.  In the spirit of good stewardship of the resources represented in the gift of this land, the new growth should persist (for example a building, a land trust, a school) for a long time in human terms. But the donor also recognizes the inevitability of change and growth in unforeseen ways and wishes that a future business meeting a long time hence will not be unduly bound by these intentions.

In Love and Peace,

Guthrie Miller

************

Santa Fe Monthly Meeting of Friends
Nominating Committee

Report to Monthly Meeting for Worship with Attention to Business 16th Day, 8th Month, 2009

The Nominating Committee proposes the full list of names below be considered and approved for 2009-2010.

We further propose that

* the Future Planning/Long-Range Planning Committee become a standing committee;
* the coordination of the Friendly Sixes become the responsibility of the Fellowship Committee;
* that in the future the Committee on Ministry and Oversight be asked to suggest names for our meeting's contacts with Worship Groups under our care;
* the proposed names for the Naming Committee come from the Committee on Ministry and Oversight.

We will bring to 9th Month Meeting for Worship with Attention to Business a final report that includes brief descriptions of the charges for each committee and individual position undertaken in service to the meeting, as an aid to the next Nominating Committee.

Clerk - Bob Gaines
Archivist - David Giltrow

Recording Clerk - Marguerite Kearns
Recorder - Beverly Busching
Treasurer - Greg Cliburn
Ministry & Oversight - Philip Balcombe, Clerk, Eliza Kretzmann, Roxanne Seagraves, Martha Davis, Michael Simon, Joan Spencer, Bob Gaines (ex officio)
Future Planning Committee Convenor - Bettina Raphael
Building Committee - David Giltrow
Communications - David Henkel
Conscientious Objection - Howard Shulman
Fellowship - Pam Geyer
Finance  - Peggy Giltrow
Friends Earth Care - Mary Ray Cate
Garden - Kathleen Burke
Good Works - Wyn Lewis
Greeting - Steve Spencer
History - David Giltrow
Library - Jonathan Ashworth
Mtg House Trustees - David Henkel; Elliott Skinner; Bob Gaines (as Clerk)
Naming - To be appointed by the business meeting
Nominating - David Henkel, Michelle Chrabot, Jennifer Wellington White, Kathleen Burke
Peace & Social Concerns - Ann Anthony
Residence - Marty Carroll
Young Friends - Chris Johnson
Worship Group Contacts:
Las Vegas - Shelley Cohen
Los Alamos - Martha Davis
South Santa Fe - Roxanne Seagraves
Taos (Clearlight) - Rebecca Henderson, Pelican Lee

IMYM Committees
AFSC - David Henkel
Faith & Practice - David Henkel
Continuing - Bob Gaines
JSP/Western Quaker Workcamps - John Kretzmann
Nominating - Rebecca Henderson

AFSC Liaison - Nathaniel Mahlberg
FCNL - Steve & Joan Spencer
Fellowship of Quakers in the Arts - Ford Robbins
Pendle Hill - Marty Carroll
NM Regional Meeting - Martha Davis
Interfaith Leadership Alliance - Bob Gaines
ILA/Health & Spirit Subcommittee - Alan Rogers

Submitted by David Henkel, Convenor
On behalf of the Nominating Committee

****************

WHERE DOES ALL THE MONEY GO?


When you donate to Santa Fe Friends Meeting, where does that money go?  There’s the First Day School teacher, supplies, and snacks for 2 to 10 children each Sunday.  There’s electricity for lights and the fan in summer, gas for heat in winter, and water for the dishes and the garden.  There are Quaker publications for the library and materials for Quakerism 101.  There are paper newsletters for those without computers, ads in Friends Journal and Western Friend, liability insurance, and support for Meeting committees.  Keeping the Meeting running takes half the 2009 General Fund budget of $31,243. 

Your money does NOT go for patching the Meetinghouse walls, reframing Olive Rush paintings, upgrading electricity or heating, or improving drainage of the brick walkway.  The Meetinghouse pays its own way through donations to the Meetinghouse Fund, primarily from those outside the Meeting who use the guest apartment and Meetinghouse.

Where Does The Other Half Of The Money Go?

The other half of your donations, $15,655, is committed to Good Works.  Meeting decided last year to focus on support to organizations helping local people cope with lack of homes, health insurance and food in this time of financial uncertainty.  The Meeting supports 17 mostly local helping organizations, such as Alternatives to Violence (hope and skills for prisoners and others), NM Coalition to Repeal the Death Penalty (We did it!), and Santa Fe Rape Crisis Center, Adalante (T-shirts, food and care for school children and their families), the Community Farm, the Food Depot, La Familia and Villa Therese (health care for low income and uninsured people) and the Youth Shelter (beds, clothing, hope for homeless teens).

That $15,655 also covers support for our Meeting community (financial assistance to attend IMYM or other Quaker/peace gatherings and for personal emergencies); support of broader Quaker concerns like Friends Committee on National Legislation (Tired of war?  Ready for health care reform?  What about fixing immigration?), American Friends Service Committee (grassroots social justice in New Mexico and around the world), Right Sharing of World Resources, and the $45 per member assessment to Intermountain Yearly Meeting (which also donates to these same organizations).

Why Are We Talking About Money Now?

Why are we telling you this now?  It is the end of August.  On July 31, Meeting had received only 41% of the donations needed to meet General Fund expenses for 2009, and the balance in the General Fund was $3,080.  We expect to spend about $12,500 more before the end of this year.

Donations by the end of 2008 were $3,753 short of General Fund expenses.  That meant we had to draw down the General Fund balance by $3,753, and so we started 2009 with a reserve of only $9,034 (which is now down to $3,080).  Meeting has an ambitious budget for 2009.  In spite of that shortfall in 2008 we, as a Meeting, decided to increase our budget for 2009 by about $5,000. The increase is primarily for Good Works, because we knew that the recession would dramatically increase needs in Santa Fe and elsewhere.

Members and attenders give unstintingly of their time and energy to Meeting programs and projects and to other worthy causes.  We ask that you consider making Santa Fe Monthly Meeting of Friends a priority for your donations in 2009.

More will follow in the weeks to come.  We on the Good Works Committee will be inviting your commentary on what we have been doing as a Meeting and how we would like to proceed in the coming year(s).

Peggy Giltrow for the Good Works Committee

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