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October 2009 Newsletter

Letter to Friends
Newsletter of the Santa Fe Monthly Meeting of the Religious Society of Friends

Tenth Month 2009

Calendar of Events

Meeting for Worship at the Meetinghouse, 630 Canyon Road is held every Sunday at 9:00 a.m. and 11:00 a.m.  First Day School is during the 11:00 a.m. Meeting.  Singing is at 10:00 a.m. each Sunday.
The South Santa Fe Worship Group holds Meeting for Worship every Sunday at 10:30 a.m. on the top floor of 1730 Camino Carlos Rey.

Sunday, 10/04/09 - 9:15 a.m. Ministry and Oversight Committee; 12:30 p.m. Potluck
Sunday, 10/11/09 -
Sunday, 10/18/09 - 12.30 p.m. Meeting for Worship for Business
Sunday, 10/25/09 -

The Monthly Query for the 10th month, 2009

"Am I mindful and tender in all my communications, regardless of whether they are in person, by email, telephone or the written word?"

Announcements


Members are reminded to go to www.fcnl.org for current action information from the Friends Committee on National Legislation.

South Santa Fe Quaker Worship Group:  Quaker House, 1730 Camino Carlos Rey #209 Santa Fe NM 87507 (505) 471-2288. Meeting is held in a rust-red building on the short end of Camino Carlos Rey, northwest of Cerrillos Road.  Worship is every Sunday at 10:30 a.m. Welcome!

Oct. 7, 2009 ( Wednesday) People for Peace meets the first Wednesday of the month, at 7 pm. Meetings are held at the Common Co-Housing, 2300 W. Alameda St.

Oct. 22, 2009 Friends in the Arts [FITA] meets every fourth Thursday of the month, at the Canyon Road Meeting House at 6:00pm.  Creative people welcome.
 
Send comments or suggestions to Marcy <marcypompei@comcast.net> or Bob <gaines@comcast.net>.

Minutes of Business Meeting for Worship:
Santa Fe Monthly Business Meeting of Friends, 20th day of Ninth Month 2009


Present:  Carolyn Stephenson, Kathleen Burke, Philip Balcombe, Greg Cliburn, Ann Rogers, Mary Ray Cate, Peggy Giltrow, Nathaniel Mahlberg, Wyn Lewis, Beverly Busching, Jean Malcolm, Pam Gilchrist, Pamela Geyer, David Giltrow, Bob Gaines (Clerk), Marguerite Kearns (Recording Clerk).

The Meeting started at 12:45 p.m. with silence.

Bob Gaines reminded Friends to wait to be recognized and address comments to the Clerk. The following  advice for meetings for business from the new IMYM Faith and Practice was a reminder to be mindful of the process:

"All members are encouraged to attend meetings for business and to be faithful in the service of the meeting's affairs. Appointments of office holders and committee members are most successful when made with careful consideration of the qualifications of the nominees and of the opportunities for growth that may be afforded. This is especially important when considering young Friends. In our meetings for business and in all the duties connected with them, we are charged to make conscientious use of our gifts."

(1.) Friends approved the Minutes of the business meeting for the eighth month.

(2.) Friends approved the Garden Committee report presented by Kathleen Burke, convener of the Garden Committee (see complete text at the end of these Minutes), which highlighted Saturday work days, labor expenses, the moving of the wood pile and other improvements, research associated with making the Meeting's Garden a heritage garden, and a drip irrigation system. Concerns were raised to address long-term considerations such as water metering, the amount of time the Resident spends watering, the availability of funds in the Maintenance Fund, and the fact that the treasurer accepts earmarked donations for specific purposes such as the garden.

Friends approved a drip irrigation system for the garden to be installed during the next month and an expenditure of $1500 was authorized from the Maintenance Fund to pay for it. If the expense is greater than this amount, the Garden Committee is authorized to solicit additional funds to cover it.

(3.) Friends approved the cosponsorship of a workshop proposed by Nathaniel Mahlberg entitled "The Power of Active Non-Violent Resistance" to be held at the Unitarian Universalist Congregation, 107 West Barcelona in Santa Fe, on Saturday, October 10, 2009, 11:15 a.m. to 12:15 p.m. and 1:15 to 2:15 p.m. Five speakers will make presentations during the day and evening. The day-long event is sponsored by Veterans for Peace and the Social Justice Committee of UUCSF.

(4.) M&O: The query for the Ninth Month: "Am I mindful and tender in all my communications, regardless of whether they are in person, by email, telephone or the written word?"

Friends accepted the M&O report submitted by Philip Balcombe which is submitted in full in the Appendix of these Minutes. Discussion highlighted concerns about the Taos worship group and the contact between 9 a.m. and 11 a.m. Meetings for Worship.

(5.) Friends accepted the Treasurer's report which is included in the Appendix to these Minutes and posted at http://sf.imym.org. Treasurer Greg Cliburn noted that the liability insurance has been doubled to $2 million as approved at the July business meeting and donations are still behind compared to last year.

(6.) Friends accepted the Resident's Report from Kathleen Burke. The report included an accounting of the hours spent last month by the resident, 65, the guest apartment income of $975 and an occupancy of 23 days of 31 days in August.

(7.) Friends accepted the Building Committee report presented verbally by David Giltrow who pointed out the framed sign designating a space for wheelchairs now posted which is to reserve the spot, as needed. The wood signs on the front of the building are being removed and refurbished. The committee will meet in the near future to discuss heating and cooling concerns, as well as possible restoration of the garage door on the south end.

(8.) Clerk Bob Gaines is Meeting's representative on IMYM Continuing Committee and one of the 2010 Annual Gathering registrars. At the August 29th meeting of  the IMYM Executive Committee held in Albuquerque it was announced that Ghost Ranch has scheduled the 2010-2012 Annual Gatherings during the first full week of June instead of the traditional second week, which affects meetings where school is still in session. The Executive Committee agreed that we have no option for 2010, but IMYM should explore other options for the future. The IMYM Fall Queries will address this and whether IMYM should continue to provide service opportunities now that JSP is laid down.  The Queries are posted at http://sf.imym.org/

(9.) The pending report from Nominating Committee was postponed because David Henkel wasn't in attendance due to the death of his father.

(10.) There is interest in the Clerk submitting a special report monthly to include issues such as the memorial service held for next-door neighbor Alice Parrott in the garden the day before business meeting. Any thoughts or suggestions about this should be sent to the Clerk.

The meeting ended with silence at 2:12 p.m.

The minutes of Business Meeting for the Seventh Month are respectfully submitted by Marguerite Kearns, Recording Clerk.

            *            *            *

APPENDIX TO MINUTES OF BUSINESS MEETING: Ninth Month, 2009

(1.) State of the Garden Report
(2.) M & O Report
(3.) Treasurer's Report

(1.) STATE OF THE GARDEN REPORT, NINTH MONTH 2009

COMMITTEE MEMBERS: Convener Kathleen Burke, Jamie Gagan, Lorraine Graham, Alan Rogers, Carolina Sherman, Irene Webb, Mary Ray Cate, Compost Clerk

The garden has seen substantial improvement this year beginning in March, thanks to the Men's AA group, who helped spread a new top layer of gravel. This project alone took up one half of our $500 budget.

We then instituted Saturday work days where a committee member(s) is present from 8:30 am to often 8:30 pm. Alan Rogers has been bringing one or two helpers who he pays personally and got us moving and cleaning up. Updated expenses for Gardening-Alan's out of pocket (5/30/09-9/19/09):

Labor expenses 165 hours at $10/hour for Luis and Adrian = $1650
Labor Expenses 7 hours at $8/hour for Jak and Matt = $56
Materials  (Mulch/Plant Material/Fertilizer/Dump Fees) = $451
Other Assorted materials (no receipts entered) = $100

We are very grateful for Alan's unique contribution of not only money , but time, interest and expertise. Some projects we have completed are: moving the wood pile, pruning trees and shrubs, removing several truckfuls of debris, cleaning out the garden shed, reestablishing the compost area, re-edging beds with stone, purchasing some new plants and fencing in a veggie garden.

A big thank you also to Lorraine Graham, past convener, who contacted a Master Gardeners Group who have already visited the site twice to date. A small group has decided to design a designated area in the center and offer suggestions in general. They would like to start this fall and do some planting in the spring. We need to provide funds for the purchase of materials although their time is donated.

The Master Gardener Club wants to research what the garden might have looked like in Olive Rush's day and if the intent of her will speaking to maintaining it as a Heritage Garden has any specifics tied to it. As such, anyone in Meeting who recalls how it was, or has photos, from that time would be encouraged to share that with us and perhaps come to the next Meeting with the Master Gardeners on Saturday 10/3 at 10 AM in the Garden.

(We would like to know how autonomous the Gardening Committee can be in regards to planning/design/hardscaping. What decisions need to be taken to Business Meeting.)

The committee has researched and discussed installing a drip irrigation system. Alan will give a separate report on this request but we feel it is essential to maintaining any plantings in the garden ongoing. The hours the resident puts in during the summer are primarily watering and could be devoted to actual gardening with this more ecological and economical method.

Finally, we are asking consideration for our budget to come out of the maintenance budget in future as this budget comes from revenue from the guest apartment. We feel the garden upkeep is primarily a maintenance issue, and also enhances the guest experience for those who stay in the apartment.

Several others have come out and volunteered and /or have indicated interest in joining our committee and we thank and welcome all who are interested.

Drip irrigation system notes:

The estimate is for $1200-$1400 for four zones. The timing device that would go near the outlet outside the resident's house, tapping into the water system at the outside spigot. I can help substantially with this, but would like to see what Business Meeting thinks about their potential involvement with this. I think that without a drip system and regular watering of the plants that need watering, the garden will have great difficulty. The plants often seem heat stressed. It seems too much to ask of the resident to water daily or every other day with the cumbersome setup that we now have. Yet without that, I don't see how we can get new plantings to thrive and establish themselves.

I also think we should include a better estimate of the time the garden requires. We have done some major projects, but the weeding that is needed requires more time than there are volunteer hours to do them. How does Meeting propose to meet the needs of the garden. There are a few people doing the work and yet there are many of us. If more people don't pitch in on a regular basis, even a weekend a month or a season, it will be difficult to sustain the garden.

Joy is vibrantly alive peace
Kathleen Burke

(2.) M & O COMMITTEE MEETING REPORT, 9th MONTH, 2009.

M&O met in the garden on the first first day of ninth month, 2009 at 9.15 am.  Present were Michael Simon, Roxanne Seagraves, Martha Davis, Joan Spencer, Bob Gaines, ex officio and Philip Balcombe, Clerk.

Meeting began with silent worship followed by a sharing of personal concerns and a discussion of care for individual lives and of worship groups.  Las Vegas has not been active during the summer months but will resume Meeting twice a month in ninth month.  Clearlight has been quiet.  Martha reported that Los Alamos has benefited from the return to the city of an active member family and expression of interest by two others.  South Santa Fe has been meeting and expects to be more active in the fall.  9 o'clock Meeting here on Canyon Road requested more opportunities for fellowship with others in our Meeting, of a spiritual rather than purely social nature.  Gatherings at 10 o'clock for sharing of stories and discussion of readings were proposed.

The Query for 10th month will be: "Am I mindful and tender in all my communications, regardless of whether they are in person, by email, telephone or the written word?"

Matters of Concern

We were in unity about the success of the session on marriage coordinated by Mary Ray Cate as a sequel to the recommitment ceremony for Jennifer Wellington White and Tim White.  And also about following up on that with another general meeting for anyone interested (now scheduled for October 13th, at the Spencers) with meetings on more specific aspects of marriage to follow.

Martha is taking over as our committee's contact for those seeking care.  There was discussion of several members and attenders current needs in that regard.  Martha asked for those who may be available on occasion to help those in need to be in touch with her.

Martha agreed to break 11 o'clock Meeting on first first day this month, Philip on the rest.  Roxanne has spoken for October and Joan for November.  December and the months following await coverage.

M&O is dealing with concerns brought by several individuals, following up on two clearness committees.

We agreed to the proposal of the Finance Committee that our budget for next year be $100.

In response to her concerns about being sufficiently present we agreed that Eliza's membership on M&O was valuable and should continue.

We agreed to hold over a discussion of the purposes of a Ministry & Oversight Committee until next month.  Martha, whose suggestion such a discussion was, commented that whatever the purposes might be, we seem to be fulfilling them.

A discussion of what in particular to do about members who cannot be contacted was laid over until next month.

The meeting ended with a period of silent worship.

Respectfully submitted,
Philip Balcombe, Clerk of M&O.

(3.) Treasurer's Report is available at http://sf.imym.org/.

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