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Duties of the Nominating Committee

Duties Of The Nominating Committee
Approved at October 2006 Business Meeting
Amended  and approved October 2010


The Nominating Committee will nominate the Officers of the Meeting (the Clerk, Recording Clerk, Treasurer, and the Clerk of Ministry and Oversight), the members of Ministry & Oversight, Meeting representatives to IMYM committees.  Those nominations will be given a first reading at Business Meeting, followed by a month of thoughtful consideration, and then a second reading.  Nominees will assume their office upon approval, normally no later than June business meeting.  The Officers and M & O members serve two-year terms. M & O members should be appointed so that they serve staggered terms.
 
The Nominating Committee will obtain from the Clerk of Meeting a list of all current standing committees and other designated positions such as Librarian and AFSC and FCNL representatives. They will confer with these Friends to find out who is willing to continue service, and nominate replacements as needed, bringing such nominations to Business Meeting for approval.  There will be no further formal acceptance process. First conveners and members of each committee agreeing to continue service will undertake to secure additional members for their committee, requesting the assistance of the Nominating Committee as needed.  Committees will report changes in their committee membership through their monthly report to Business Meeting.  All standing committees (except M & O) are open to anyone who wishes to join at any time.

Business Meeting will appoint members to ad hoc committees.  Nominating Committee will make nominations for Officer, M & O, committee convener, IMYM, or AFSC  vacancies as they occur during the year.

Meeting for Business will name a Naming Committee in the fall to be accepted by Business Meeting after a first and second reading.  The Naming Committee will nominate and Meeting for Business approve the next year’s Nominating Committee as soon as possible, but no later than February each year. 
 
Meeting suggests the Nominating Committee begin the nominating process with general encouragement to consider service to the meeting and a request that interested people contact the Nominating Committee.  Next (ideally) each member and attender might receive a call or an email inquiring about leadings for service, with specific suggestions as to work they might consider. For unfulfilled positions, a request to give specific service may be made. In short, the process should be combination of all the above approaches to gathering nominees.
 
Meeting requests that the Nominating Committee make an effort during its process to contact all meeting members and attenders. Meeting believes that this contact is essential to maintaining active members and attenders.

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