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FDS Parents Committee Report 5-12

Santa Fe Monthly Meeting of Friends


First Day School (FDS)/Parents Committee Meeting 5/13/2012


Committee Meeting Minutes (for Business Meeting)


PRESENT: Ariel Harrison, Jan-Willem Jansens, James Hogan, Marty Carroll



  1. Agenda

  2. Play structure update: next steps?

  3. Future FDS Needs: ideas, queries, process for addressing the topic, communication with Future Planning Committee (contact person)

  4. Previous meeting notes (esp. child care and budget; clean up days)

  5. Next meeting (6/10 at 9:30; Reporting to Business Mtg; Next year’s convener?)




The elusive play structure we went to look at on Sunday 3/18 had disappeared. As a result, this option is no longer available. Rebecca Miles and James Hogan researched some alternatives from and Rainbow Systems. We are now leaning to selecting a sturdier version with 3 swings, a slide, tower, and climbing wall (approx. $2,750 plus tax, delivery, installation, and some minor costs for underlayment and fastening the structure to the ground). This may bring the total budget from $2,500 as approved a few months ago to $3,500. To date we received three donations.


We decided to address fund raising in phases:

  1. Finish fund raising from parents. Rebecca and James are willing to offer another challenge donation to motivate other parents.

  2. Approach the rest of meeting (probably with a letter and an color image of the desired structure).

  3. Collect any remaining funds with creative initiatives; e.g., doing a “Read-to-Feed” fund raising program this summer with Heifer International (last year the teens raised >$400).


We will ask Business Meeting to reapprove the new fund raising goal of $3,500 and to help decide how to go about the administrative aspects of this special fund raising initiative (esp. separate fund tracking from regular – non earmarked – donations to Meeting, and other details).




Rebecca and James will consider serving as Future Planning Committee liaisons (for the moment). We will have a special FDS meeting on June 10 meeting at 9:30 am which will be entirely devoted to future planning. While the meeting will coincide with IMYM , we realize that we may need to have several meetings; this will not be the only one. We will invite all members and attenders who are interested and also hope to see as many people from the Future Planning Committee as possible. We will ask the Future Planning Committee to offer a brief overview and introduction (e.g., a summary of their goals and process), help us constrain our process, and offer queries before that meeting.




Child Care:

Two Young Friends are interested in doing child care.

We will request to maintain our budget for childcare for 2012/2013.




Next FDS Committee meeting: June 10, 2012, at 9:30. Who will be convener for next year’s FDS Committee will have to be sorted out. On the Agenda for next FDS Committee Meeting is the Play Structure, Future Planning, and Budget.

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