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Emergency Assistance Fund and Policy

Emergency Assistance Fund – draft, 8/18/10; revised 11/14/10

The purpose of Santa Fe Monthly Meeting of Friends Emergency Assistance Fund is to provide money to meet emergency needs arising in people lives. In most cases, these are people who are members or attenders of the Meeting, and whose situations are known. Requests are confidential.

Emergency Assistance Fund money comes from donations received for the fund, along with $100 added to the Fund with every new budget year. The Emergencies line item in the Good Works budget is funded from the Emergency Assistance Fund.

Procedure—non-member or non-attender

The treasurer provides the resident with a petty cash fund of $50 to provide emergency assistance to someone who may need immediate help if other resources for help are not available. The resident may find it useful to seek advice from a previous resident or a Meeting member. The resident maintains a record of the disbursements from this fund and requests replenishment via the Treasurer from the Emergencies line item as required.

Procedure—member or attender

Requests for money from the Emergencies line item should be made to the Meeting Clerk or the Clerk of M&O, in writing. The Meeting Clerk and the Clerk of M&O will determine in consultation with the convener of the Finance Committee what assistance can be offered and whether it is appropriate to offer it as a loan rather than a gift. Attention will be paid to what other community resources may be available to meet the requested need. The committee of three, considering all these factors worshipfully in the manner of Friends, may grant up to $300 for an individual request.

As the Emergencies line is depleted during the year, Meeting may be asked to authorize further spending (a budget increase). If there is money in the Emergency Assistance Fund the budget increase can come from there. If the Emergency Assistance Fund is depleted requests will be made to Meeting for individual designated donations to build it up again.

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